Senior Document Controller

SAJAN MATHEW

Senior Document Controller

Phone: +971-**-******* / +91-974***-****

Email: ********@*****.**.**

P B No. 23325, Dubai UAE

PROFILE

** *****’ overall experience in Document Control and Quality Management. Able to work effectively with own initiative as well as leading and training a productive team required to achieve challenging project milestones and thrives in exhilarating working environments.

Experience with professionals of diverse nationalities and proven ability to prioritize multiple tasks. Dependable & perform duties in proficient, courteous and collaborative manner.

Involved in Engineering, Petrochemical and Construction Industries in FEED, EPC as well as PMC and Owner organization in Middle East Countries.

SKILLS

Document Control & Data Management

Quality Management System

Internal Audit & ISO Standards

Advanced EDMS & Inform. Technology

Office Administration, Strategic Planning

Team Leadership & Decision Making

Good communication & Interpersonal skills

Time Management, Multitask & Prioritization

EMPLOYMENT HISTORY

MAG Property Development, Dubai UAE

SEP 2015 Onwards Lead Document Controller

Projects: MAG 5 Boulevard Residential Building Project at Dubai World Central

MAG 230 Residential Tower and Cluster-Z Mixed Use Development at JLT.

Administer the document control department and supervise team of document controllers for daily routine jobs to achieve the targets which includes effectively follow the document management system in all areas as per Company policy.

Responsible to develop Document Control Procedure that compatible with existing corporate documents and standards to ensure efficient and organized document management. Recommend improvements to work routines for control of records.

Perform regular internal audit and examine the document system in order to ensure that all latest documents are properly maintained in the departments and submitted to Recipients on timely manner.

Liaise with Consultants, Contractors and Third party to maintain the documents accurately, supporting and guiding on the correct use of the system as well as ensure to follow the standard policy & procedures.

Qatar Petroleum International Ltd. Doha Qatar

JUL 2013 - JUL 2015 Senior Document Controller

Assignment: Qatar Petroleum International Corporate office, Doha Qatar

Plans, organizes and implement systems for efficient document process of all communications, design & construction documents, supplier documents and other all.

Manage and retain all corporate documents, drawings and records in an efficient & easy retrievable manner in SAP-DMS system. Coordinate the training program for the maintenance and continuous improvement of the document control system.

Act as a focal point for document control to provide a quality service ensuring a constant liaison with Project Team, other company departments, Consultants and Contractors.

Renders full support to management team for all aspects of administrative work. Proper handling of all confidential documents and other Company related matters.

ADC International DMCC, Dubai UAE (Subsidiary of Sonangol P&P Angola)

MAR 2010 - JUN 2013 Senior Document Controller

Projects: Najmah & Qaiyarah Development Project of North Oil Company, Iraq

Al Jalilah Platform and Pipelines Project with Global Offshore International - Dubai Petroleum

Organize Document Control Policy & Procedure for efficient and structured manners of all types of technical & non-technical documents as per quality management system.

Responsible to prepare Master Document Register and to issue the concerned parties periodically. Prepare various types of document templates using for the Company and projects. Provided training for new staff related to document control and EDMS.

Manage to archive all documents and correspondences which are ensure to available in hardcopy & electronically. Support Planning/Project Control Department in preparation of progress reports related to issue/receipt of documents.

Provided support to Contracts & Procurement Department for the distribution of Contracts. Expertise in establishing document protocols with Client/EPC contractors for smooth running of business.

Nakheel PJSC, Dubai UAE

JAN 2008 - OCT 2009 Senior Document Controller

Project: Dubai Waterfront Development Project Jebel Ali, Dubai

Effectively follow the Document Management System and Recommend improvements to work routines and system enhancement for the control of technical records.

Handle & maintain all types of Technical documents such as Drawings, Specifications, NCRs, RFIs, Reports, QA/QC documents, Manuals and Vendor documents.

Close co-ordination with Consultant, Contractors and different departments in Company in relation with on-going project and to ensure that all documents are properly submitted in timely manner.

Attend Weekly Project Progress Review meeting and highlight pending overdue documents from all parties. Issues weekly/monthly document status reports.

Maintain the BIW Technology online Document Management system. Attends technical queries from user groups and give training to the feed staff regarding the online system.

Al-Futtaim Carillion, Dubai UAE

APR 2004 - DEC 2007 Senior Document Controller

Project: Intercontinental, Crowne Plaza Hotels & Festival Tower Project - Dubai Festival City

Perform supervise activities and responsible for effective & easy control of documents, continuous updating status, distribution, storage and retrieval of all project documents in electronic & hard copies under the direction of Project Engineering Team.

Manage and maintain quality management system for all documents which includes Operation & Maintenance Manuals, Vendor & Sub-contractor documents in accordance with ISO standards such as 9001 (QMS), 14001 (EMS) and 18001 (OHSAS) system.

Define the workflow chart and document distribution matrix for allocation of documents. Generate and issue weekly status reports related to all technical documents and carry out follow-up as required.

Supervision for final documentation and preparing index, tracking system and submit to client for approval. Coordinate with concerned engineers to incorporate comments and resubmit.

Qatar Fertilizer Company (QAFCO), Mesaieed Qatar

JUL 1998 - OCT 2003 Document Controller/Project Secretary

Projects: Qafco-3 Project, Qafco-4 Concept Study & Main Study phase and Qafco-4 Expansion Project

Maintained EDMS in Domino Doc. System and handling all types of Technical documents such as Drawings, Specifications, QA/QC documents, Method Statements, Reports, NCR, Material Submittals, as-built & Final Documentation.

Secretarial duties includes preparation, distribution and filing of office correspondences, inter-office memos, presentations, minutes of meetings, reports etc. Co-ordinate all activities related to Site Team and other departments.

Ensure the effective running of the day-to-day operations of the document center and co-ordinate all document control issues between company and contractors.

Perform other administrative responsibilities associated with the project as may be appropriate. Provide assistance to the Superiors in day-to-day activities.

EDUCATION

B. Sc. Chemistry - Mahatma Gandhi University Kerala, India.

B. B. A. Business Management & Administration – Professional College of Management, India

TRAINING

EDMS Programs: Aconex, SAP-DOC System, SharePoint, BIW Technology, MS Access etc.

MS Office: MS Word, Excel, PowerPoint, MS Outlook, E-mail and Internet.

QMS Course: ISO 9001-2008 Foundation and Internal Auditor course by Bureau Veritas.

PERSONNEL PROFILE

Nationality: Indian

Marital Status: Married

Languages: English, Hindi, Malayalam and Tamil

Driving License: Qatar and U.A.E. Driving License

REFERENCE: Will be pleased to provide upon request.

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