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Administrative Assistant Data Entry

Sacramento, California, United States
December 14, 2018

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Cell # 916-***-****

Dedicated Human Resources Professional focused on delivering a positive customer experience to employees, managers, and director’s inquiries and requests and providing an end-to-end resolution. Demonstrated excellent communication and employee engagement skills. Ability to work effectively with key stakeholders across multiple functions, geographies, and levels with strong organizational skills. Ability to build trust and collaborate with cross-functional partners at multiple levels, while managing multiple projects. HIGHLIGHTS

Microsoft Office Suite Outlook Microsoft Word Microsoft excel Proficient in ORACLE (HRMS) Systems Proficient in PowerPoint HR Policies and procedures People Oriented Attention to details Employee Benefits EMPLOYMENT HISTORY

Delta Dental of California December, 2008 - February, 2018 Rancho Cordova, CA

Benefits Specialist

● Administering health and welfare plans and manage relationships with external vendors and consultants for approximately 1200 employees

● Manage, facilitate, and follow up with employees and insurance carriers regarding claims or eligibility issues

● Communicate and provide educational materials to employees to ensure they have the necessary information to select the appropriate benefit plan

● Serve as a Subject Matter of Expertise for various benefit plans

● Train new benefits staff as needed

● Arrange and coordinate annual benefit fairs during Open Enrollment

● Assist with HRMS testing for open enrollment and preparation of total compensation statements

● Update and maintain benefits data in HRMS, including vendor discrepancies and daily reports

● Manage annual biometric events

● Assist with retirement plan questions

● Assist with QMSCO, and dependent eligibility audits and testing

● Maintain FMLA and any leave of absence spreadsheet. Mail out billing notices and process end and restart of benefits coverage as appropriate.

● Provide health coverage verification and eligibility for employees and dependents as needed California Steel Industries, Inc September, 2006 – December, 2008 Fontana, CA

Benefits Coordinator

● Troubleshoot employee benefits questions providing problem resolutions and assistance

● Resolve claims/ID card/COBRA issues including thorough analysis of situations, paperwork, systems, eligibility, SPDs, vendors and employees.

● Handle all benefits enrollments and changes interfacing with new and existing employees and on-line systems, including new hire orientation

● Auditing systems of the various providers to SAP to insure consistency and accuracy of employee benefits information including extensive and detailed, cross-referencing to assure both systems were in sync.

● Audited COBRA report assuring COBRA administrator is in sync with other benefits plans

● Manage the open enrollment process including mailing of communication pieces and accuracy of benefits components

● Handle sensitive situations, like employee death, with appropriate behaviors and concern

● Keep benefit files, including 401(k) files, in order and up-to-date

● Interface with broker for special health care issues. Coordinate the on-site appointments for 401(k) consultant.

● Coordinates the annual Health Fair including contacting vendors and setting up for the event

● Data Entry and auditing of benefit enrollment forms for employees and dependents into SAP and Outsource One

● Provide Insurance coverage verification and eligibility for employees Vinita Sharma 1

● Maintain FMLA log for headcount reconciliation. Mail out and track FMLA paperwork for employees, develop and track historical FMLA trends.

● Write general announcement and newsletter articles on benefits

● Process and log Personal Action Notices for leave of absences, enter new hire, step increase, promotions, address change and transfers in SAP system

● Highly involved in the Implementation of the conversion from Plan Handlers (third party Benefits administrator) to Delta Health Systems.

● Reconcile monthly invoices for payments to carriers or benefits consolidator

● Deal with highly confidential HIPPA protected information on employee health issues

● Coordinate and provide document support for the filing of form 5500 for 401(k)

● Written and verbal employment verification and other HR related duties as needed Alliance Imaging Inc October, 2005 – June, 2006

Anaheim, CA

Benefits Specialist

● Administered and managed leave of absence, workers’ compensation and 401K plan for 2500 employee medical service corporation.

● Received and reported large volumes of workers’ compensation claims to third party administrator and maintained the workers’ compensation log.

● Administered eligibility of all leave of absence and short term disability request and ensured compliance with FMLA/CFRA/Federal and various state regulations as wells as company policy.

● Updated Policies and Procedures for Rules of Leaves of Absence for the company.

● Answered questions and concerns of employees, supervisors, managers and payroll regarding leave of absence, workers’ compensation and 401K plan.

● Administered 401K plan including enrollment, loans, hardship withdrawal, and distribution.

● Provided plan administrator with participant changes and ensure plan compliance.

● Assisted in annual 401k non-discrimination testing and 5500 filings.

● Processed reports from report smith for 401K participants, enrollment and eligibility.

● Entered all leave of absence, 401K enrollment and 401K loans in to ADP database.

● Calculated quarterly premiums for Monopolistic States and ensured premium payments.

● Maintained records of all leave of absence, workers’ compensation and 401K plan processing. EDUCATION

Medical Administrative Assistant, AA Degree, Heald Business College, Sacramento, CA High School Diploma, Laucala Bay Secondary School, Suva, Fiji Islands LANGUAGES

Fluent in English and Hindi

Vinita Sharma 2

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