ANGELA M. GARCIA

***** ****** ***** ****, ****, Texas 77449

Ph: 713-***-****

ac7ykp@r.postjobfree.com

SUMMARY

Ø Texas Notary with over 23 years of professional executive support experience to include managing personnel, contracts administration, document control and office management. Ø Extensive organizational skills, multi-executive calendaring, international and private travel arrangements to include visa processing with confidential information handled discreetly. Ø Expert Microsoft Office skills, referred to as the in-house Word guru. Easily adapts to new software. Ø Self-motivated and resourceful individual who can anticipate needs to minimize loss of time, budget or miscommunication and ensure meeting deadlines.

Ø Experienced in coordinating and hosting staff meetings, company events (400+ attendees), tradeshows, conferences and client sporting events while staying under budget by negotiating vendor agreements. Ø Bilingual in Spanish, exposed to executives globally and communicates well in a multi-cultural group. WORK EXPERIENCE

Boyden, Houston, TX 12/2017 – 11/2018

Executive Assistant: Executive support for the Energy Industry Managing Partner and Consumer/Retail Services Director of an executive search firm for confidential C-Level search projects. Researched C-Suite clients and candidates via LinkedIn, Bloomberg, HBJ and other media sources. Created, formatted and proofed client presentations, business development documents/proposals, candidate reports (resumes), confirmation letters, and non-disclosure forms. Served as main contact to clients, investors and candidates for interviews with heavy calendaring for candidate screenings, client meetings and social events. Coordinated all travel arrangements, created itineraries, performed background criminal checks and degree verifications, collected and processed candidate expense reports, coded invoices for retainers per milestones, reconciled corporate card for monthly expenditures, ordered catering and set- up/clean-up conference room, order all office supplies, restock kitchen and maintain printers/audio & visual equipment, placed work orders with building management for maintenance issues, managed network files and ensured all client/candidate information stayed current in global database (FileFinder). Back-up relief to Business Manager every Wednesday and executive support to other Partners as needed. The Jukes Group, Katy, TX 09/2016 – 11/2017

Document Control & Project Assistant (Dr. Paul Jukes): Contractor for a start-up company owned by Dr. Paul Jukes on an international engineering project providing document control, executive and personal assistant support to the Project Manager. Arranged all private and commercial travel by air and train, including Visa processing for the project team and vendor negotiating with island hotels. Monthly credit card reconciliation and expenditure tracking for executive and team for project cost reporting to client. Coordinate project meetings and take notes. Client interface for weekly MDR/ledger review, and proof/register all drawings, reports and general correspondence as per client’s Document Control requirements. Project completed November 2017. Keane Group, Houston, TX 10/2015 – 9/2016

Executive Assistant to CEO and CFO (James Stewart, Chair/CEO & Greg Powell, CFO): Duties included scheduling and organizing all executive meetings, board meetings, heavy travel (private and commercial), conferences and company socials for the CEO and CFO. Prepared reports, presentations, conference notes and board meeting materials for all meetings. Developed, maintained and updated filing system for the CEO/Executive team. Screened and prioritized all calls, emails and appointments. Sorted and distributed mail and expedited to other offices. Drafted CEO's responses or replies by phone or e-mail to requests for information when possible. Acted as a liaison to staff and outside agencies, including high-level client contacts such as CEO'S, Presidents, Senior Vice Presidents and Board Members. Handled confidential and non-routine information and explained policies when necessary. Personal support included coordinating schedules for family activities, doctor appointments, home staff and vacation/travel details. Month end corporate card reconciliation, expense reporting and ADP time management for CEO, CFO and VP providing reports and submission via Concur and ADP.

Angela Garcia

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MCS Kenny a Wood Group Company, Houston TX 2007 – 2015 PA to President & Office Manager (dual role):

Personal Assistant to President (Dr. Paul Jukes): Managed President’s daily schedule, contacts, and communications with key clients, board executives, and outside organizations: UH Board Members, IMarEST Board Members and other key contacts; triaged meeting requests with respect to objectives, agenda, and participants; liaison between the President’s office and in-house team members; screened calls and diverted questions/requests to appropriate team members, made reservations for luncheons, dinners and/or meetings with local restaurants, hotels or other venues including transportation arrangements, drafted talking points, letters, agendas and correspondence on behalf of President; produced professional accurate and complete reports/documents as required to include the upkeep of templates and/or presentation materials for in-house and client use; documented expenses/receipts and prepared reimbursement reports; provided ad-hoc research, triaged President's mail and emails, took direct action and forwarded important items for action to appropriate contact, served as role model for company’s administrative assistants including input into professional development and hiring team members. Office Manager: Planned and managed office space for all staff; coordinated new hire equipment/supplies; coordinated office facilities, as well as liaise with property management for maintenance, security and any repair issues; interfaced with architects/contractors for remodeling /expansion needs, office space lease negotiations/renewals; coordinated client/project events and conferences, business development events/tradeshows, client dinners, and marketing materials/promotional items; gave a weekly update during staff meetings of upcoming events or change in facility vendor/processes, liaised with HQ to coordinate Wood Group events, community efforts, charity events/fundraisers, staff appreciation events, and plan staff socials/holiday parties; coordinated international/domestic travel arrangements including visas; and managed administrative staff of 5 to ensure project support coverage, and provided cross-training. M&H Energy Services, Houston TX 2006 - 2007

Project Controls Coordinator: Duties included tracking and reporting of cost, man-hours and performance for Offshore and Onshore engineering projects, auditing timesheets, reported weekly project costs from field expenses and DCRs, updated project performance indexes and percent complete on deliverables, weekly capital cost status reports, forecasted cost at project completion, verified personnel billing rates and disciplines charged, implemented project work breakdown structures for new projects, coordinated with Project Managers, Document Control and Procurement for obtaining all documents required for setting-up cost tracking on new projects, provided/created any necessary accounting reports for all Project Managers as needed and maintained Project Controls files in Hummingbird. Schlumberger Information Solutions, Houston, TX 2004 - 2006 Contracts Administrator (Contract): Duties included working with an Infrastructure Manager and six Engineers for intake and fulfillment of hardware sales, maintenance and license agreements, tracked vendor bids, negotiated bid terms, compiled equipment specifications, created client quotes in SAP, tracked contract status, created purchase requisitions, verified contracted serial numbers and corresponding terms were entered into manufacturer’s database for authentication, tracked shipping/receiving of equipment, managed media inventory, oversaw distribution of hardware to appropriate service level Engineer, processed RMA equipment for trade-in credits, provided monthly billing statements for completed transactions to accounting, tracked quarterly and annual renewals, ensured department and files followed Sarbanes Oxley procedures, kept departmental time and PTO for payroll, expense reporting, ordered office supplies, travel arrangements, and clerical support as needed. Angela Garcia

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Iron Mountain/Hays Information Mgmt., Houston, TX 2002 - 2004 CRM Coordinator: Duties included implementation and maintenance of the Contracts and Records Management database, trained/interim Contracts Administrator, handled all contract and customer service issues/inquiries, assisted in preparation of RFIs and proposals, new client/lead intake, forecasted contract revenues, budgets and collection accounts for four Sales and Contracts executives.

Arthur Andersen LLP, Houston, TX 2001 - 2002

Executive Assistant II to Risk Consulting Partner (John Sorrels): Duties included preparation and distribution of weekly job summary reports and bi-monthly invoices, analyzed project expenses, prepared individual timesheets/expense reports, maintained calendars, coordinated all meetings with catering and audio/visual equipment, coordinated travel arrangements, liaison to clients, file management, screened all calls, opened/distributed electronic and U.S. mail, and prepared/processed division annual performance reviews for all six executives.

Hays Information Mgmt., Houston, TX 1997 - 2001

Contracts Administrator: Duties included verifying and transferring client information from inbound calls to four internal databases, International Client (Spanish speaking) management created/expedited new contracts for Sales Department, processed contract close-outs, made outbound calls to collect client documentation, reviewed incoming contract terms and verbiage, updated client authorization lists, daily customer service calls, maintained monthly contract revenue reports for President and monthly existing client logs for CFO, provided occasional MSO technical support for staff, interoffice memos and letter writing, filing, faxing, Xeroxing, and occasional receptionist back-up. Marathon Oil Company, Houston, TX 1996 - 1997

Contracts Processor for LNG & Feedstock Acquisition Department: Duties included inputting contracts and transportation agreements into database, verifying contract terms, distributed contracts internally and externally, daily customer service, calculated monthly contract prices, verifying database prices according to published posted prices, distributed market reports, established new accounts, maintained database information, entered bills of lading, traced rail car locations, ran possible route inquires, distributed rail tracking reports to refineries, created monthly rail car lease reports, maintained department phone lists and back-up to floor Administrative Assistants, member of Contracts Process Improvement Group (20% of work schedule), filing, faxing, made travel reservations, interoffice memo and letter writing, and phone relief duties as needed. Klene Carpets & Painting, Houston, TX 1994 – 1996

Office Manager /Executive Assistant (dual role): Duties included support to CEO, coordinated staff work schedules, communicated routes to staff in Spanish, collected and processed signed Purchase Orders, handled customer service inquires, bookkeeping and weekly payroll processing. EDUCATION

Houston Community College, Houston, TX 2001

Completed all basic college courses to include English, Math, and Business Speech. Bradford School of Business, Houston, TX 1995

Technical Diploma - Administrative Assistant: keyboarding, professional letter and memo writing, business and legal document review and terminology, accounting/ A/R & A/P, and software skills development/Windows 95. Jersey Village High School, Houston, TX 1994

Diploma - Office Administration focus: typing, file management, payroll, customer service and WordPerfect.

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