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Executive Assistant Contact Details

Location:
Lansing, Illinois, United States
Posted:
December 08, 2018

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Resume:

PROFESSIONAL EXPERIENCE

Atkore International, Harvey, IL July 2018 to October 2018

(Temporary assignment through Beacon Hill))

T&E Program Administrator, Treasury

Applies customer service skills in supporting employee travelers by answering questions and solving problems related to employee travel program and employee expenses

Monitors usage to ensure under both travel card and procurement card programs to ensure usage is in compliance with policies

Responsible for issuance and cancelation of employee travel and procurement credit cards based on weekly HR report

Administers the relationships with vendors that provide travel services and credit card solutions for travel and procurement card programs and maintains systems on a day to day basis

Audits and approves expense employee expense reports

Produce monthly financial reports/pivot tables

Produce weekly unsubmitted expenses report out of compliance with the Expense Reporting Policy and report to employee, Controller and Treasurer

Other responsibilities as assigned by Treasurer

The Bank of New York Mellon, Chicago, IL January 2016 – June 2018

Senior Sales Assistant to Director, Financial Institutions-Corporate Trust and 6 Sr. Relationship Managers

Prepared weekly and monthly financial reports

Prepared adhoc reports on Sales and Marketing initiatives

Heavy calendaring for travel, meetings, conferences

Processed and maintained group expenses, reported budget variances

Extensive domestic and international travel with in-depth itineraries

Prepared PowerPoint Presentations, correspondence, updated client data bases

Assistant to CFWA Board President

Prepared meeting agendas for 5 weekly meetings, posted to calendar invite and reconfirmed attendance

Prepared Marketing client mailer lists for BNY and Industry Conferences

Participated in Marketing and Sales meetings, issued minutes and action items and followed-up on completion

Grosvenor Capital Management LP, Chicago, IL May 2015 – September 2015

(Temporary Assignment for Family Leave Completed)

Executive Assistant to the General Counsel/Managing Director, a Senior Vice President and 3 Vice Presidents

Managed General Counsel/Managing Director to remain on schedule

Extremely heavy calendaring/appointments, signature correspondence, incoming correspondence, addressing calls, e-mails and letters and reviewing and responding accordingly in a confidential and professional manner

Scheduled and managed travel (passport/visa/cross boarder requirements), registrations, coordinating logistics for meetings and events (external and internal)

Prepared and edited business documents; updated data bases, task lists, contact details, Client/Firm AP/AR processing and expense reconciliation

Ernst & Young LLP, Chicago, IL December 2010 – December 2014

Executive Assistant to the COO International Tax and 3 Partners

Managed incoming correspondence, addressed calls, e-mails and letters and reviewed and responded accordingly in a confidential and professional manner

Scheduled and managed travel, heavy calendaring/appointments, meetings and events

Prepared and edited business documents, updated data bases, task lists, contact details, and expenses, and all other typical administrative functions (faxing, mailing, shipping, scanning, filing, copying, etc.)

Planned and coordinated yearly International Tax Symposium

Aon Corporation, Chicago, IL January 2007 – May 2010

Executive Assistant to the Managing Director, Global Professions Practice and 3 Lawyers

Managed incoming correspondence, addressing calls, e-mails and letters and reviewed and responded accordingly in a professional manner

Scheduled and managed travel, calendars/appointments, meetings and events for Managing Director as well as for other members of the Global Professions Practice

Planned and coordinated the Aon Law Symposium annual conference in Chicago and San Francisco

Prepared and edited business documents, updated data bases, task lists, contact details, processed payroll and expenses, on-boarding/off-boarding employees, and all other typical administrative and human resources functions (faxing, mailing, shipping, scanning, filing, etc.)

BP plc/Formerly Amoco Corporation, Chicago, IL July 1981 – May 2006

Executive Assistant to the Chairman, CEO and Company Secretary (January 2001 – May 2006)

Prepared analytical data to incorporate into presentations and proposals

Prepared and edited business documents, faxing and mailing as necessary, updating data bases, task lists, contact details, and processing payroll

Researched, recommended and negotiated contracts for travel, meetings, events, transportation, and hotel/resort facilities, for Board of Directors

Analyzed, processed and maintained established budgets and service delivery protocols

Developed, designed, produced and administered Board meeting materials, Government meetings, private appointments, event logistics, and materials

Planned, coordinated and executed 3 yearly off-site Board Meetings for 125 attend

Regional Travel Advisor & Event Management (January 1999 – December 2000)

Corporate Aircraft Scheduler/Dispatcher (January 1981 – December 1998)

Administrative/Staff Assistant (July 1981 – December 1980)

SKILLS

MS Office – Word, Excel, Power Point, Outlook

Bloomberg, SharePoint, PeopleSoft, Sales Force.com, E-Expense, Concur, Time Tracking, GTE, Nexen, LoanArc, Chase SmartData, Ticketing Resolution

Accounting – Expenses, A/P, A/R, PO’s, Invoicing, Budgets

Customary Office Equipment – blackberry, telephone, copier, scanner, fax, Dictaphone, binding machine, WebEx set-up, video-conference set-up, Survey Monkey

CERTIFICATIONS

6 Sigma Blackbelt

Notary Public

EA Certified



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