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La Mesa, California, United States
December 06, 2018

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Diana J. Dobbins

**** ******* **., ** ****, CA **942



Over fifteen years experience as an administrator, office manager, and administrative assistant; working directly under the CEO's and Executive Directors of the companies. Maintaining the human resources department and overseeing up to twelve staff members at a time. Adept at organization, managing inventory, training and supervising staff, writing and implementing office procedures, overseeing accounts payable and accounts receivable. Possesses strong multi-tasking skills, with the ability to simultaneously manage various projects and schedules, increasing efficiency and productivity. Able to adapt and grow with a company that increased in size by 20% in the last two and a half years. Licensed Notary Public.


● Expert in MS Office - Word, Excel, Powerpoint

● Certified in Quickbooks - Mastering Quickbooks Level 1 & 2

● Proficient in EMS - Software designed for Guardians, Conservators, Public Fiduciaries, Representative Payees, and anyone who manages personal and/or financial information for others

● Bookkeeping and money handling experience

● Multi-line phone systems and voice mail

● Transcription

● 70 WPM


Administrator, Water Sports Industry Association

Orlando, Florida 2016 to Current

● Accounts payable and receivable - invoicing, vendor payments, expenses

● Process payroll, 1099’s, make bank deposits and maintain bank accounts

● Create annual budgets and financial reports for both the executive committee and CPA

● Oversee all office duties such as phones, email, correspondence, data entry, maintain office supplies

● Event planning, primary contact with venues, attend events and work registration tables

● Take minutes and transcribe board of directors meetings Office Manager, Geriatric Management LLC

Orlando, Florida 2009 to 2016

● Created an employee manual for the company and implemented general office procedures

● Learned and maintained EMS software, adding new wards and their information to the database, bill pay, balancing and reconciling over 200 bank accounts monthly, making bank deposits, creating checklists, running reports

● Compiling initial inventories for the court, gathering information, contacting financial institutions, ordering duplicate titles, researching properties and their values


Diana J. Dobbins

7191 Amherst St., La Mesa, CA 91942


● Reviewing annual accountings before they are released to the attorney to be filed with the court

● Maintaining legal documents for guardianship applications, creating and updating budgets, ordering birth and death certificates, researching wills and beneficiaries

● Accounts payable and receivable - entering expenses, invoices, and payments into the company’s Quickbooks

● Maintaining vendor accounts, office equipment and files

● Human resources, overseeing office staff, scheduling, training new employees

● Managing inventory, office supplies, handling petty cash, picking up and sorting mail, drafting letters, preparing faxes, answering phones and assisting with other daily office functions Administrative Assistant, Jack Jennings & Sons

Orlando, Florida 2007 to 2009

● Answered a multi-line phone system and directed calls to the project managers and CEOs

● Drafted work orders in word, created and managed multiple excel spreadsheets for project managers

● Developed and maintained a filing system for up to twelve construction projects at a time

● Performed all clerical duties such as drafting letters, faxes, ordering blueprints, and correspondence with vendors Office Manager, Trovillion Construction

Orlando, Florida 2005 to 2007

● Started as an administrative assistant and was promoted to Office Manager within one year

● Oversaw project managers, office staff and vendors, Ordered and maintained office supply inventory

● Maintained spreadsheets for accounts payable and receivable

● Accounts payable - printed checks using Quickbooks software

● Property management - oversaw the owner’s rental properties, showed apartments, collected rent Office Manager, New Life Fellowship

Orlando, Florida 2003 to 2005

● Hired as the church receptionist and was promoted to Office Manager within one year of employment

● Oversaw the church maintenance staff

● Managed the employee time cards for the day care, maintenance staff and reported to payroll

● Maintained vendor accounts

● Transcription from a dictaphone to word documents

● Worked directly under the Pastor and his secretary

● Planned and organized women's events for the fellowship EDUCATION

CSU-Global Currently enrolled in the BS Business Management Program Associate of Arts degree Grossmont and Cuyamaca Colleges La Mesa, California 2

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