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Administrative Assistant Manager

New York City, New York, 11361, United States
December 02, 2018

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Dear Sir/Madam:

I have achieved many goals in my career as a Sr. Administrative Assistant/Office Manager. I am interested in expanding my professional horizon by seeking new challenges in Office Administration/Support.

While reviewing the enclosed resume you will find that I have more than 10 plus years of experience of hands-on office expertise. One of my greatest strengths is sustaining a highly productive and effective work place.

Efficient, reliability, and accuracy; adeptly managing and coordinating daily activities and office workflow, ensuring timely completion of assignments.

Maturity, honest, and the ability to look at challenges as opportunities; effectively make sound judgments and decisions.

Strong organizational and leadership talent; motivate and direct individuals to maximum performance level.

Working directly with company officers, clients and vendors

I look forward to hearing from you to discuss my qualifications and any additional information you may require. You can reach me at 917-***-****, the salary range I am looking for is in the 70’s. Thank you for your time and consideration.

Respectfully yours,

Rhonda Baumser

RHONDA BAUMSER Bayside, NY 11361



Efficient and dedicated, able to multi-task, with excellent communication and, problem solving skills. Known as a logical thinker, quick responder, and a fast learner. Career reflects ability to consistently exceed all expectations and effortlessly adapts to changes in the work environment. Quickly became a trusted assistant to the company and earned a reputation for maintaining a positive attitude and producing a high-quality work. Cultivated good customer relations with clients and vendors establishing long last relationship. With over 10+ years in Construction and Facility Management and over 15 plus years in Office support.



Sr. Administrative Assistant

In conjunction with the Director of Construction & Design and the Project Management team, responsible for distribution of incoming and outgoing correspondence, transmittals, reports, purchase orders/contracts, invoices and payment applications

Send out bid notifications, coordinate contractor receipts of plans and catalogue received for bids

Set up files for new construction projects and maintain all contractors' files

Assist PM team at inception of project in developing project directories, drawing list, action lists, RFI/Submittal/Permit Logs, and any other documentation required to track the projects

Keep updated insurance information for all vendor, maintain hard copies, archive files for all permits, inspection certificates, certificate of occupancy

Keep accurate records of all drawings and documents for each project

Receive, stamp, record and distribute as-builts drawings, submittals and other project related materials

Act as a liaison with other departments and outside agencies, handling confidential and non-routine information as required

MKB CONSULTANT April 2015 - May 2017

Sr. Administrative Assistant

Supported the President and Project Managers

Loyal and discreet (maintain confidentiality), handle hiring, benefits, vacation time, control inventory and order office supplies

Ability to work under pressure, self motivation, decision making

Booking lite travel, reconciling expense reports, maintaining calendar

Verify and track all project deadlines to facilitate smooth workflow

Able to build relationships with clients and set up meetings

Contacted outside vendors, such as large format printing companies, to handle rush jobs

RHONDA BAUMSER 917-***-****

Page 2

GROUP PMx Dec 2012 - April 2015

Sr. Administrative Assistant/Office Manager

Worked for Managing Director of Design & Construction and General Manager Facilities of Delta, as well as provide assistance to Project Manager

Client Parsons Transportation and Delta Airlines

Tacked progress to ensure the projects and/or programs status is maintained for TAA, Inspections Reports and Project Action Items

Created and distributed correspondence relevant to the team, projects or program

Scheduled/maintained two conference rooms

Preparation for various meetings, distributed correspondence pertinent to the Project Managers

Tracked incoming mail and blue prints

Ensured architects and designers have all materials at all times

Developed and maintained accurate and complete files for projects and programs.

Achieved TSA Security Clearance

Anticipated issues and drove resolution, there minimizing negative impact

Event Coordinator

Set up accounts for UPS/Office Max/Poland Springs, etc

LEHIGH TECHNICAL SERVICES/Con Edison Dec 2011 – Nov 2012

Sr. Coordinator

Inputted Daily Crew Activity Report sheets for Underground Dept

Order Release for Invoices initiated on Extra X-Treme

Formulated spread sheets; update time off, vacation, training classes, etc

Printed Employee vehicle data sheets

Issued lay outs on Byers Maps and E-layouts

Inputted B-tickets on Etrac and Sessions

EQUINOX FITNESS Aug 2007 to Nov 2011

Project Coordinator of Facilities

Supported the V.P. of Facilities and Facilities Managers

Oversaw Green Initiative Projects - Recycle Binds, Water filters for all clubs

Implemented a system of maintaining records relating to any and all updates of

Certificate of Insurance, Certificate of Capital Improvement and Wavier of Liens

Organized monthly reports, charts and updated facility directory

Responsible for reviewing leases, determining what maintenance is need

Facilitated new employee with computers, cell phones, badges, etc

Recorded for back charges to landlords and processed invoices

Sent out credit information to set up new accounting, office moves

SOFTWARE: Windows Operating Systems, Word, Excel, Outlook, Internet Research, Adobe reader


Associates in Office Administration and Technology

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