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Administrative Assistant Executive

Maywood, California, United States
November 30, 2018

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Resume: 310-***-****

Rhonda Alford


The ideal opportunity would allow me to assist executive level management with proven administrative expertise to promote efficiency and clear communication within the organization. PERSONAL PROFILE

Exceptional organizational, time management and interpersonal skills

Excellent written communication

Reliable, responsive, and detail oriented

Confident in working independently or leading a project

Self-starter and self-motivated with the ability to work effectively as part of a team

Able to resolve challenges and manage priorities in a fast-paced environment

Ability to maintain positive interaction with internal and external customers

Experienced at working in highly responsible capacities

Proficient with Microsoft Office Suite and Cisco WebEx PROFESSIONAL EXPERIENCE

Mary Kay Cosmetics September 2016 to Present

Independent Beauty Consultant

Sell Mary Kay line of skin care, makeup, and body care products. Lead and motivate a sales team of 3+ consultants. Conduct instructional skin care classes, teaching individuals beauty techniques and the importance of maintaining proper skin care habits. L.A. Care Health Plan April 2015 to May 2017

Management Assistant, Behavioral Health & Case Management

Provide comprehensive administrative support to the Behavioral Health Medical Director and Case Management Director by managing calendars, coordinating projects, and providing timely status reports to drive continued department progress and success. Update schedules, spreadsheets, and other resources in support of the departmental goals. Required to solve complex issues and implement creative solutions.

Arrange travel & process expense reimbursement requests

Prepare for regulatory meetings, collaborating and coordinating with external agencies. Compile pertinent meeting materials. Record meeting Minutes. Responsible for documenting and maintaining records for annual compliance audits.

Exercise effective communication with various levels of management within the organization. Trusted to maintain confidentiality and professionalism at all times.

Order promotional materials and maintain supply inventories

Developed the department’s administrative operations manual for orienting support staff toward successful tangible outcomes. The manual includes process checklists, instructional guides, procedures, organizational standards, process flow charts and contact directories. 310-***-****

Rhonda Alford

Frederick K.C. Price, III Preschool Dec 2012 to Feb 2015 Substitute Preschool Teacher

Taught established curriculums and managed all aspects of the children’s educational experience initiating, planning, executing, and monitoring classroom activities to promote a fun in an instructive environment. Assisted with school events. UCLA School of Engineering & Applied Science Aug 2007 to Apr 2012 Institute for Technology Advancement (ITA)

Departmental Buyer & Administrative Assistant II

Sole administrative support to the Institute at its inception. Assisted an engineering staff of business ‘start-up’ professionals and university adjunct professors.

Assisted the Industry Advisory Board and the Start-up Investment Board of venture capitalists

Prepared budget reports on active accounts and monthly summaries of departmental expenditures to assure the financial efficiency and effectiveness of the Institute

Purchased furniture, equipment, and supplies via UC’s BruinBuy Finance System

Arranged airline travel and prepared travel reimbursements

Constructed the Institute’s Administrative Procedures Manual

Planned catered meetings and events

Responsible for ensuring the Institute was operating in accordance with the Engineering School’s mission, values, and strategic goals, focusing on continuous improvement Development Assistant, External Affairs

Administrative support to the Director of Development. Monitored results of fund raising campaigns to collect financial gifts from identified donors. Event planning & execution of Game Days, Award Dinners, Donor Recognition events, Grand Openings & Lectures.

Direct donor contact and interaction at planned events

Conducted extensive database research

Interacted with Industry Advisory Boards

Additional Relevant Experience

Director, Grant Writer, Staff Trainer – Managed a State licensed child care facility Telecom Analyst, Account Liaison – Managed organizations cellular account for 600+ units Executive Assistant – Administrative support to CEO’s and Vice President’s Office Manager, Clerical Supervisor, Event Planner – Public Relations Office at LAX EDUCATION

Early Childhood Education Advanced Certification – UCLA Extension AA Degree in Biblical Studies – AFP Ministry Training Center

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