Resume

Sign in

Executive Assistant Administrative

Location:
Laveen, Arizona, 85339, United States
Posted:
December 03, 2018

Contact this candidate

Resume:

Patricia Pickens

**** * ***** **, ******, AZ-****9

Cell: 480-***-**** / 602-***-****

Email: ac7u1h@r.postjobfree.com

Skills:

Proficient with Windows 8, 8.1, Microsoft 2007, 2010, 2013 SBS2008, Outlook, Lotus Notes, Microsoft Word, Excel Spread Sheets, XP, PowerPoint, QuickBooks, ClamTrak, knowledge of document management system (DMS) and Internet

Education:

High School Diploma

Notary Commission: State of AZ March 24, 2022

Work Experience:

Seeking Employment Sep 2017 - Present

Mountain Gate, Phoenix, AZ Aug 2017 - Sep 2017

Administrative Assistant

Greet visitors, Answer phones, direct calls, take messages

Managed daily calendar

Management of office: typing, handled incoming calls, assisted general public, maintained office supplies, Scheduling meetings and events

Recorded and distributed minutes of the management committee

Alert maintenance individuals of urgent repairs to be made

Accept rental/mortgage payments checking for appropriate signature and date

Handle time-sensitive and confidential material

Maintain accuracy of required reports

Arranged conferences, meetings, conference calls, and travel arrangements

Assist staff with setting up meeting room for annual meeting

Coordinated conference room reservations and room preparation

Cisco Systems, Inc., Phoenix, AZ Jan 2017 - Apr 2017

Administrative Assistant

Managed daily calendar

Management of office: typing, handled incoming calls, assisted general public, maintained office supplies

Greeted visitors, answered phones and directed calls appropriately

Was well spoken, clear and patient with all interactions

Remained calm and professional in stressful situations

Followed documented procedures and other duties as mutually agreed

Enforced and handled security compliance standards regarding visitor’s badges

Coordinated conference room reservations and room preparation

Maintained conference room standards as designated

Assisted and resolved employee and customer concerns/issues

Administrative services: processed large volume reports/invoices using excel and assisted manager with quarterly business reviews

Lifted large bundles of mail and made mail deliveries

Handled time-sensitive and confidential materials

Performed duties and special requests as assigned by management and client

Participated in cross-training and was flexible to perform varying roles whenever necessary

Ensured operating and quality standards were met based on service objectives

Maintained accuracy of required reports, logs and measurements

Ensured the highest level of customer care

Ensured adherence to business guidelines, safety and security procedures

Supported financial results by minimizing site waste and rework

Seeking Employment Dec 2015 – Dec 2016

Family Service Agency (FSA), Phoenix, AZ Dec 2014 - Nov 2015

Administrative Assistant

Managed daily calendar, accurate daily/monthly report deadlines, scheduled appropriate language interpreter for four (4) Family Preservation Staff operating in the field

Attended weekly update meeting

Reviewed staff reports

Managed office, daily calendar, and travel coordination

Coordinated conference room reservations and room preparation

Scheduled and monitored family meeting with Family Preservation staff

AppleOne, Phoenix, AZ May 2009 - Dec 2014

Administrative Coordinator

Managed office, daily calendar, and travel coordination for the councilperson

Assisted constituents in person, over the phone and electronically; accessed needs and routed to correct department/individual

Preparation of councilperson’s scheduled events by arranging logistics, edited newsletter, updated citizen database, mail/email flyers and created name tags

Responsible for confidential and time sensitive material

City Council Office, City of Phoenix, Phoenix, AZ Apr 2007 - May 2009

City Council Office

Administrative Coordinator

Played a critical role in council district office transition for new councilmember

Managed office, daily calendar, and travel coordination for the councilperson

Assisted constituents in person, over the phone and electronically; accessed needs and routed to correct department/individual

Preparation of councilperson’s scheduled events by arranging logistics, edited newsletter, updated citizen database, mail/email flyers and created name tags

Responsible for confidential and time sensitive material

Familiar with City practices and procedures

Anticipated and maintained a consistent understanding of goals and responded effectively to expectations

Provided comprehensive administrative and clerical support services

Ordered supplies, assisted monitoring district budget, processed financial documents

Raytech Corporation, Phoenix, AZ Jan 2007 - Apr 2007

Executive Assistant

Managed daily calendar for president

Management of office: typing, handled incoming calls, assisted general public, maintained office supplies

Prepared quotes for public

Ordered resale items from China

Packed and received items for engineers

Maintained the extensive filing system

Composed and edited correspondence on behalf of the president

PureTech Systems, Phoenix, AZ Feb 2006 - Dec 2006

Executive Assistant

Functioned as principal support staff person to president, provided comprehensive administrative and clerical support services

Supported team of five sales managers, performing mass mailings, preparing reports and correspondence, and carrying out general administrative functions

Travel coordination, meeting schedule for national employees, local staff, and executive board, maintained payroll, health benefits, incentives, Workers Compensation files for US employees and employees hired from other countries

Arranged conferences, meetings, conference calls, and travel arrangements which included hotel, car/limo service for president and sales staff housed in five states and parent Canadian company

Prepared PowerPoint presentations

Prepared correspondence, including employment contracts and offer letters for candidates

Proofread president’s documents to ensure accuracy and consistency

Supported senior management and business operations with administrative and customer service efforts, maintained time sheets and prepared and reconciled expense reports and investigated and resolved billing problems

Provided administrative support to New York attorney, screened applicants; checked references, and scheduled candidate interviews

Actuate/implement filing system, client billing system and bookkeeping for parent company in Canada and order supplies and maintained inventory

Seeking Employment Dec 2004 – Jan 2006

American Red Cross, Phoenix, AZ Mar 1996 - Nov 2004

Executive Assistant

Coordinated communication flow with commissioner, staff, mayor’s office, public and private officials and general public

Travel coordination, meeting schedule for national employees, local staff, board of directors, executive committee, and guest speakers

Coordinated and managed logistics for annual Board of Directors Retreats (200+ individuals)

Liaison to staff, volunteers, directors, board of directors and community leaders on behalf of CEO

Developed customer service guidelines and telephone scripts for front office (reception)

Edited and screened documents and letters for CEO

Recorded and distributed minutes of the management committee

Maintained and distributed monthly department reports

Directed and lead the work of volunteers

Provided meeting arrangements, slide presentations, logistics, and clerical support to Board of Directors, executive committee, chapter chair, chapter secretary, and four board subcommittees



Contact this candidate