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Administrative Assistant - Office Coordinator

Kitchener, Ontario, N2N 2S4, Canada
November 29, 2018

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Kinjal Pathak

C: 437-***-****


A: 70 High Acres Crescent, Kitchener, Ontario N2N 2S4


Well qualified, highly competent and results-driven administrative professional with more than 3 years of experience in administrative, secretarial and financial roles; furnishing administrative solutions to staffs/clients for a valued growth.

Work Experience:

Canadian Business Advocates / Mississauga, ON [Mar 2018 – Aug 2018] Administrative Assistant

Facilitating administrative support to the office, including screening and handling telephone communications, greeting visitors, couriering materials and file management. Manage CEO’s calendar, arrange client /team member meetings, monitor emails and track timelines to ensure tasks are accomplished. Leverage equally between the daily office functions along with varied dynamic duties assigned by the management.

- Managed filing system as well maintained a personal log for tracking purposes of all the activities to monitor progress and deadlines to ensure no delay

- Frequently executed successful mortgage applications as well as aided effective accounting support for the investment portfolio of our clients

- Keeping clients informed of progress track during the concerned audit period by providing a follow- up correspondence in a timely manner

- Successfully planned and executed corporate meetings, client consultations and special events

CIBC / Mississauga, ON [Jul 2017 – Jan 2018]

Processing Clerk

Processing information to convert financial documents into electronic records. Input and update data in the company's account management databases; Organizing, processing and restructuring documents by implementing the uniform standard practice. Transmitting processed piece of work to the appropriate departments for further operations.

- Conducting periodic verification processes to ensure quality assurance and control for the management of records

- Escalating any issues to the higher authority to maintain the accuracy of the workflow

- Continuously thriving to maintain productivity target

Pardon Applications of Canada / Toronto, ON [May 2016 – Oct 2016] Administrative Assistant

Orchestrated daily administration support in a paralegal firm, ensuring seamless operations across all departments. Prioritized and maintained correspondences, document management process and filing system; received and responded to client emails and calls. Processed legal paperwork and single-handedly prepared interoffice inventory order, training handouts, and information memorandum.

- Chosen to serve in a multifunctional role supporting senior client-care department officers; selected due to proven capacity for maneuvering multiple competing priorities while attaining all deadlines

- Supported continual office growth by training and mentoring new team members; coached on client service procedure, company’s IT systems and reporting procedure


International Business Management [Jan 2015 – Aug 2016]

Lambton College / Sarnia, ON

Cultured about the international business dynamics in the field of accounting, human resource, finance, marketing, trade management as well as supply chain management

Bachelor of Business Administration [Jul 2011 – Apr 2014]

Gujarat University / Gujarat, India

Specialized in Advance Human Resource Management as well as persuade basic concepts of business economics, business math and business writing


- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)

- Excellent written and verbal communication skill

- Strong organizational and interpersonal skill

- Proficient in prioritizing work with high attention to details

- Quick learner and adaptable to new technologies

- Problem-solving and decision making attitude

- Successful in exhibiting customer services

Cited for excellence in administrative functions, including teamwork, communication, flexibility and reliability.

Contact this candidate