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Accounts Payable Customer Service

Ellenwood, Georgia, United States
November 28, 2018

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Pansy Irving

Atlanta, GA

Mobile: 404-***-****



for accuracy, attention to detail and timeliness in managing disbursement functions for diverse-industry employers. A/P career spans 20 years of experience manufacturing, advertising and marketing industries and has included accountability for the processing of up to 10,000 invoices, $100 million. Solid credentials and proficiencies in GAAP as well as MS Office Suite, AS 400, Lawson, NetSuite, Oracle, IQMS and Navision.


●Accounts Payable Processes & Management

●Invoices/Expense Reports/Payment Transactions

●Corporate Accounting & Bookkeeping

●Records Organization & Management

●Journal Entries & General Ledger

●Teambuilding and Staff Supervision

●Spreadsheets & Accounting Reports


Wesley International LLC, Scottdale, GA 2016-2018

Accountant (A/P)

Process Purchase Order and Non Purchase Order invoices for Disbursement and analyzing invoices for tax exemption on all Inventory goods.

Processing of all Freight invoices and Customers RMA invoices.

Auditing and Approving Employee and Contractors Travel and Entertainment Expense Reports.

Auditing and Approving Contractors and Temporary agencies invoices for time and rate expenses.

Processing and reconciling Company credit cards statements used by managers and Procurement staff and disbursements to bank.

Key updates in vendor master and adding new vendors

Setting up of all recurring vendors on a monthly basis

Weekly check run, ACH payments and wire transfer.

Check signing, mailing and filing disbursements.

Bimonthly meetings with Procurement staff, Production Managers and Logistics Managers of corrective actions that needs to be handled.

Closing of AP monthly.

Month end accruals for all goods received not invoiced, Accruals for all Utilities, Freight, and all other overhead expenses.

Posting and balancing Journal entries to General Ledger

Month end meeting with Accounting Director of any code corrections, Procurement analysis and corrective actions to be done.

Network Communications, Inc. /Costar Group, Inc. Norcross, GA 2005-2016

Accounts Payable Specialist

●Audit expense reports, reimbursement for completeness, accuracy and adherence to company policies.

●Responsible for approving or rejecting all company expense reports for payment.

●Process AP invoices for corporate and as well as other operating groups. ● Establish contact and collect forms required for new vendor set up.

●Ensure all W-9’s are received prior to any payments generated in the system.

●Review outstanding payables at the end of month and record journal entries for accrued trade payables.

●Provide daily vouchering of all vendor invoices when received and review vouchers for completeness, duplication and accuracy.

●Responsible for preparing weekly check runs and ACH Payments.

●Respond to inquiries from internal and external customers, department managers, employees and vendors.

Hagemeyer North America, Alpharetta, GA (Contractor) 2004-2005

Accounts Payable Analyst

●Process invoices of various division payable invoices and credit memos with accuracy and in a timely manner

● Maintain accuracy in calculating discounts, commissions and percentages.

●Act as a liaison for Accounts Payable, Sales and Customer Service associates to ensure proper workflow between the departments.

●Responsible for assisting vendors with debit, credit memos and aging statements.

●Audit all invoices before vouchering for payment and approval to Treasurer.

Quebecor World USA Printing, Atlanta, GA 1990-2004

Accounts Payable Accountant

●Prepared monthly account analysis, detailing and verifying the general ledger accounts balance for Accounts Payable.

●Processed all company invoices and expense reports for disbursements. ● Managed day-to-day operations in Accounts Payable.

●Processed 1099s, W-9’s, and all Sales and Use tax payable monthly and quarterly return.

●Reviewed A/P checks and supporting documentation for accuracy and adherence to policies and procedures.

●Supervised two Junior Accounts Payable specialists.

●Assisted with Month-end closings and A/P, A/R, Accruals, Inventory control to the G/L.

●Performed Cost Accounting balancing for all cost related to manufacturing.

●Balanced all Intercompany transactions of suspense account at Month-end.

●Reviewed all vendor statements and resolved payment and term issues.

●Worked with the Controller on special projects to evaluate, propose and implement process improvements where necessary.

●Prepared, posted and balanced journal entries to the General Ledger. ● Provide backup to the Purchasing Agent.


Atlanta Metropolitan College, Atlanta, GA

A.A.S- Accounting

Mercer University, Atlanta, GA Accounting


Member, AAPA (American Accounts Payable Association), 1990-2004

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