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Secretary/ Admin/ Receptionist

Location:
Doha, Doha, Qatar
Salary:
5,000/-
Posted:
November 26, 2018

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Resume:

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Marilou Navarro Teodoro

Address: Al Arab St. Mansoura, Doha - Qatar

Email: ac7snm@r.postjobfree.com

Mobile Number: +974-****-****

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Shipman for Trading and Marine Services

Doha- Qatar

Executive Secretary/ Admin Executive

May 2018- Present

Prepare responses to correspondence containing routine inquiries.

Compile, transcribe, and distribute minutes of meetings.

Attend meetings in order to record minutes.

Responsible for collecting up-to-date information on the status of enquiries/orders from various company branches.

Attending telephone and email sales inquiries from clients.

Keeping accurate records of monthly and annual sales figures on a computer database.

Arranging important promotional events such as trade fairs, which are attended by potential clients and intended to enhance a company's reputation and secure future investment.

Process, reproduce distribute, record and log of all incoming and outgoing d documents.

Preparation and receipt of document transmittals. Ghada M. Darwish Lawfirm

Doha, Qatar

Executive Secretary/ Admin Executive

November 2017- April 2018

Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

Open, sort, and distribute incoming correspondence, including faxes and email.

File and retrieve corporate documents, records, and reports.

Greet visitors and determine whether they should be given access to specific individuals.

Prepare responses to correspondence containing routine inquiries.

Compile, transcribe, and distribute minutes of meetings.

Attend meetings in order to record minutes.

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

Set up and oversee administrative policies and procedures for offices and/or organizations.

Supervise and train other clerical staff.

Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Interpret administrative and operating policies and procedures for employees. Executive Summary

I have demonstrated expertise in Teaching, Secretarial, Administrative, Sales Coordinator, Receptionist & Customer Service Representative scope. Committed, honest and results driven team player with ability to handle & achieve organizational goals efficiently. Hold excellent communication, analytical, coordination, planning, organizational, problem solving, decision making and time management skills. Ability to work effectively under pressure, react quickly and meet tight deadlines. Work Related Experience

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Joseph Group

Doha, Qatar

Customer Service Representative/ Sales Coordinator July 2016 to October 2017

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

Directs visitors by maintaining employee and department directories; giving instructions.

Maintains security by following procedures; monitoring logbook; issuing visitor badges.

Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Preparing Quotations & Tender Submittal.

Preparing Sales Report.

Responsible for collecting up-to-date information on the status of enquiries/orders from various company branches and the number of sales attained.

Attending telephone and email sales inquiries from clients.

Keeping accurate records of monthly and annual sales figures on a computer database.

Arranging important promotional events such as trade fairs, which are attended by potential clients and intended to enhance a company's reputation and secure future investment.

Assisting the sales department to manage monthly and annual quotas. Joseph Group

Dubai, U.A.E.

Customer Service Representative/ Sales Coordinator November 2011- Aug. 2015

Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.

Directs visitors by maintaining employee and department directories; giving instructions.

Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.

Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.

Preparing Quotations & Tender Submittal.

Preparing Sales Report.

Responsible for collecting up-to-date information on the status of enquiries/orders from various company branches and the number of sales attained.

Attending telephone and email sales inquiries from clients.

Keeping accurate records of monthly and annual sales figures on a computer database.

Assisting the sales department to manage monthly and annual quotas.

Scheduling meetings and preparing presentations are also some of the various and flexible roles of a sales coordinator.

Eagle Electromechanical Co. LLC

Dubai, U.A.E.

Customer Service Representative / Secretary

Plant Department

July 2008 – Nov. 2011

Answer all incoming calls and handle caller’s inquiries whenever possible.

Re-direct calls as appropriate and take adequate messages when required.

Greet, assist and/or direct students, visitors and the general public.

Maintain the general filing system and file all correspondence.

Receive and record invoices and arrange payment.

Preparing Inquiries, LOI & LPO.

Preparing Cash Expense sheets.

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Monitor the expiry of Car Registration & Insurance.

Provide efficient word processing, clerical, photocopying & filing.

Performing secretarial, administrative, organizing and research tasks.

Receive and redirect correspondences where necessary.

Coordinating and ordering of stationary and office supplies.

Keep computerized records of all Service Users who are referred to the project.

Process, reproduce distribute, record and log of all incoming and outgoing d documents.

Preparation and receipt of document transmittals. Rizal College of Taal

Teacher

High School Department

Taal, Batangas - Philippines

June 2002 – April 2008

Plan and prepare appropriately the assigned courses and lectures

Conduct assigned classes at the scheduled times

Demonstrate competence in classroom instruction

Implement the designated curriculum completely and in due time

Plan and implement effective classroom management practices

Design and implement effective strategies to develop self-responsible/independent learners

Promote students’ intrinsic motivation by providing meaningful and progressively challenging learning experiences which include, but are not limited to: self-exploration, questioning, making choices, setting goals, planning and organizing, implementing, self-evaluating and demonstrating initiative in tasks and projects

To engage students in active, hands-on, creative problem-based learning

To provide opportunities for students to access and use current technology, resources and information to solve problems

Guidance for the students to face and solve any problems academically and even in everyday life.

Motivating the students to become a better and responsible individual and citizen

More than Fifteen (15) years of professional experience in the field of education, fulfillment, distribution, customer service, administrative, transportation coordination and document controlling.

Well experienced in organized recording, safe keeping of documents and confidential records, and preparing of presentations and management reports.

Teach and inspire others to take action, initiate new methods of learning and experimentation.

Communication skills: Excellent written, spoken, negotiation and listening skills. Working with less supervision.

Skilled in developing long-term business relationship with clients.

Enthusiastic, team player with strong problem solving and organizational skills. Strong points include sense of commitment, determination, flexibility, leadership and interpersonal skills. Adaptable and versatile to the changes in office environment. MASTERS DEGREE IN EDUCATION

Major in School Administration

S.Y. 2003-2005

GRADUATE BACHELOR DEGREE IN

SECONDARY EDUCATION

Major in General Science

S.Y. 1998-2002Maj

ce

Education

Career Highlights

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Performed consistently with indefinable enthusiasm, commitment and dedication towards departmental assignments and objectives which contributed to achievement of organizational goals.

Proficiency in Microsoft Programs (Word, Excel, Power point 2016).

Proficiency in speaking and writing English.

Have a high sense of responsibility, cheerful and hardworking.

Enthusiastic, quick to learn with good interpersonal skills.

Able to multi-task and work under high pressure and is self-motivated. Nationality : Filipino

Date of Birth : July 23, 1982

Visa Status : Residence Visa/ Transferable with NOC Languages : English, Filipino/Tagalog

References will be available upon request

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

Special Skills

Achievements

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