Tony Tom
Gatineau, PQ J8P 1G5
Cell: 819-***-**** / Home: 819-***-**** /
/ ac7sgb@r.postjobfree.com
SUMMARY OF QUALIFICATIONS
College graduate
10+ years of data entry and office support experience
Trilingual (Fluent English/Functional French/Fluent Cantonese)
Valid Government of Canada security clearance at the Secret level
Demonstrated self-learning abilities with completion of online CIW (Certified Internet Webmaster) course
Proficient knowledge of web designing techniques
Proven knowledge of accounting basics
Creative problem solving skills
Marketing and sales strategic skills in business
Entrepreneurial skills in ecommerce
Promoting sales through cold calling, emailing and lead generating
Proven customer service skills; experienced responding to client inquiries on the phone and by email
Good telephone communication skills
Ability to organize and accurately enter high volume of data efficiently
Demonstrated experience in data entry and collection.
Knowledge of concepts and procedures involved in data entry and collection.
Ability to build and maintain client relationships, recognize opportunities for improvement and contribute to a working environment where diversity is valued, respected and integrated
Conducted web research work using various online tools and sources which includes Google search, LinkedIn, Wikipedia and Yellow Pages online
Experienced in organizing workload and setting priorities to maximize output.
Proficient with general administration procedures and office equipment; 7 years’ experience in administration and data entry
Excellent verbal and written communication
Demonstrated experience updating and maintaining databases
Extensive computer knowledge
Motivated team player; well organized, flexible, good judgment and detail oriented
Able to work within organization guidelines and standards’
Client service orientation
Proficient with general administration procedures and office equipment
Excellent employment references
COMPUTER SKILLS
MS-Office Proficiency
Word Advance
Excel Advance
Outlook Intermediate
Access intermediate
PowerPoint Intermediate
Other administrative software Proficiency
Internet Explorer Advance
Simply Accounting Basic
Jet Form Design and Filler Basic
Adobe Acrobat Basic
Sadre Intermediate
TechSource Applications Entry Program Basic
MIMS Basic
FileMaker Pro Basic
Finex Basic
WORK EXPERIENCE
Other work experience
Freelancer, Work from home (online), March 2011– Present
Performed freelance work remotely in office administration which includes web research, data entry, research report writing and document formatting for clients around the world
Performed office administrative and data entry work using Microsoft Excel
Written and formatted research reports on Microsoft Word on various research topics which includes some visual aids like charts, graphs and tables
Entrepreneur of ecommerce store,
Created and launched Shopify ecommerce store selling coconut oil products
Promoted online store through email marketing campaigns, social media ads, classified ads and other marketing techniques and methods like SEO optimization, Google Adwords, implementing call-to-action features, images and graphics, content writing on products and creating engaging content for targeted audience
Created ecommerce store using customized Shopify themes and modified the design reflecting the look and feel of my ecommerce business
Posted Facebook ads to promote and market my business and coconut oil products to targeted audiences
Adjusted coconut oil product pricing according to competitive prices in the market
Accounting / Administration / Data Entry
General Clerk, National Defence, Gatineau (Centre Asticou) May 2018 – July 6 2018
Opened incoming mail and sent outgoing mail
Operated the scanner using OCR Any Doc Scanning Software User Interface
Returned documents to units via mail
Assembled, sorted and distributed PERs files and correspondence
Quality controlled and verified of Personnel Evaluation Reports (PERs) to verify the accuracy of service numbers and names on a PER against the accompanying DND 728
Processed, filed and archived PERs and 728 forms
Provided some miscellaneous clerical duties which includes making photocopies, labels and correspondence tracking
Performed database searches (PER and doc search) within PERMON
Processing Operator (Census 2016), Statistics Canada, Gatineau May 2016 – July 2016
Under the direction of the Production Supervisor, worked on different processing activities for 2016 Census questionnaires by operating different types of equipment for manual or automated operations (e.g., scanners, cutters, computer terminals, imaging systems) in a high production environment
Followed stringent sets of procedures and guidelines for the handling, preparation or automated processing of 2016 Census questionnaires; inputs, edits and/or checks census data manually or using interactive systems; performs quality control on a work sample.
Monitored scanner performance on all 2016 Census questionnaires to verify scanned images for booklet and form ID successfully captured, height, width and file size within expected range, corner missing, scanlines detected, missing barcode IDs, cross-out areas, damaged or folded pages and determine if images are suitable for automatic and manual data capture
Preparation of Census forms for high speed scanning
Scanned all variations of Census forms using high speed scanning equipment
Performed scanning operations which includes identifying and scanning all 2016 Census questionnaires, scanner maintenance and calibration, properly preparing batches for capture, removing batches from stacker bin, processing exception errors, troubleshooting scanning issues and finding solutions
Trained other coworkers on computer terminals and imaging systems for monitoring scanner performance and scanning errors on 2016 Census questionnaires
Performed excess workload assigned by supervisor on various occasions
Assisted with other related duties and assignments such as helping with the return to sender project (RTS)
Data Entry Clerk, Passport Canada, Gatineau January 2016 – March 2016
Provided data entry, keyboarding and scanning operations using a computer and other related equipment such as scanners to accurately enter on passport applicants in the IRIS database
Performed searches on online database via Passport Canada website to find passport applicants to modify and edit application information
Applied methods, techniques and requirements of processing incoming, inter-office and outgoing mail in order to provide daily mail service to managers and employees
Applied knowledge of data entry manipulation and retrieval techniques for inputting all incoming data for the organization into an electronic database for tracking control and bring forward purposes
Utilized desktop software packages and specialized software (i.e. Word base and IRIS) for managing information to create document profiles and provide an information retrieval service
Applied the techniques in operating a personal computer, a scanner and various software package to access, input and retrieve mail and courier information and data, and to compose correspondence
Verified and corrected information on passport application forms and other related paperwork pertaining to passport applications using software applications such as IRIS
Responded to client requests for records/documents in both manual and electronic environments using research and retrieval principles and techniques
Applied organizational skills to organize work loan and prioritize work in a multiple task environment with high volumes of work and strict production and quality standards
Lifted and carried boxes of documents for shelving and storage
Assembly Clerk, Elections Canada, Ottawa October 2015
Received, processed, sorted and distributed incoming and outgoing mail, faxes, messages, vote ballots and courier packages pertaining to the Canadian Armed Forces
Addressed and stuffed envelopes
Bundled letters, parcels, vote ballots and courier envelopes by method of mailing
Routed and distributed vote ballots and mail to the proper delivery stream
General Office Clerk, National Defense, Ottawa March 2015 – June 2015
Picked up and put away personnel files
Completed shipping paperwork
Lifted and carried boxes of documents for shelving and storage
Assembling and disseminating correspondence, reports, PERs files, protected documents, archival materials and other documentation
Packaged documents and mail items to other government departments
Opened and processed incoming mail and sent outgoing mail
Processed, filing and archiving (Personnel files & 728 forms)
Quality control and verification of Personnel Evaluation Reports (PERs) – verifying the accuracy of Service Number and name on a PER against the accompanying DND 728
Returning documents to units via mail. Unit’s return where the address is provided
Prepared e-mails, memorandums, letters and other documents
Performed online database searches within DND’s customized program
Prepared and sorted personnel (PERS) files according to departmental standards and guidelines
Performed other administrative tasks required under general office clerks’ functions with National Defence and Canadian Armed Forces administration
Statistical Clerk, CR-03, Statistics Canada, Gatineau December 2012 – June 2013
Data captured numeric and alphanumeric data from passenger declaration cards into the AnyDoc computer processing system for International Travel
Achieved data capturing a quota of 3200 or more declaration cards of production per day
Verified the accuracy and integrity of information on passenger declaration cards and made corrections where necessary during the data capture process
Sorted, prepared and organized passenger declaration cards for boxing and shelving to be readied for the scanning and data capture or processing stage
Administrative Clerk, Aboriginal Affairs and Northern Development Canada, Gatineau April 1-May 25, 2012
Archived various applications by preparing, sorting and organizing materials to be data entered onto an Excel spreadsheet
Assembled and disseminated correspondence and other documentation
Trained other new employees on archiving applications
Organized plastic Ziploc bags for enveloping applications
General Clerk, Library and Archives Canada, Gatineau March 8, 2012
Provided material to be analyzed by the Collection Management Clerk
Scanned barcodes of books and publications
Handled some parts of the collection in order to assist the Collection Management Clerk
Handled boxes weighing up to 20kg (50 pounds)
Senior Data Entry Clerk, Elections Canada, Ottawa May-August 2010
Used FRMS (Financial Records Management System) to enter data from various electoral information sources and formats into an electronic computer according to pre-described form
Ensured the integrity of electoral data
Corrected and edited the content and format of recorded data as required
Organized data according to user requirements
Filed and routed source documents after entry
Trained inexperienced operators and prioritizing assignments
Clerk, CR-04, Indian and Northern Affairs Canada Sept 2009-January 2010
Data entered Aboriginal business contract information from provincial directories for the Procurement Strategies for Aboriginal Businesses (PSAB) program using an Excel spreadsheet to store information
Maintained database of incoming and outgoing files
Maintained an electronic and hard copy filing system of Aboriginal business files alphabetically and numerically for the Procurement Strategies for Aboriginal Business program
Delivered presentations on the electronic and hard copy filing system of Aboriginal files
Assisted program officers in retrieving files for pre-qualifications of Aboriginal business files
Utilized Indian and Northern Affairs Canada’s customized record-tracking software called CDIMS to track and retrieve files
Received a certification for a 3-hour course in CDIMS
Developed tables, charts, diagrams, questionnaires and qualitative report for PSAB conference using information compiled from Aboriginal business database and PSAB paper files
Synthesized appropriate information related to specific topics as requested through research using the Intranet, Internet, paper files and PSAB database
Managed an Aboriginal business database for tracking and monitoring
Assisted in creating and formatting pre-qualifications forms using Word for Aboriginal businesses in participating in the federal government process
Attended weekly stand-up meetings held by executives
Demonstrated initiative in assisting others with work such as software usage and verification of information on p
\aper files
Assisted executives in responding to Aboriginal businesses requests and issues related to various subject matters
Conducted Internet research for employees on Aboriginal business information pertaining to sectors such as oil and gas, agriculture, fisheries and trade shows
Managed the Aboriginal business database for tracking and monitoring information for Aboriginal businesses
Conducted telephone calls to Aboriginal businesses and researched their websites to confirm contact information for updating PSAB database
Managed weekly schedules on events such as standup meetings
and tasks using GroupWise as well as sending out invitations for my file structure orientation
Created and maintained Excel spreadsheets for Aboriginal business lists consisting of company names, contact information and contact names for PSAB database
Labeled the filing structure according to alphabetic listing and file number/sub-file number listing
Initiated the idea of a file tracking log for Aboriginal business filing structure
Participated in a retreat that featured presentations, brainstorming sessions and team-building activities
Mailroom Clerk, Library and Archives Canada, Gatineau July 2009
Sorted incoming and outgoing mail
Made daily runs for mail delivery within the department
Stamped envelopes of different sizes for mail
Sorted and organized local, national and international mail
Clerk, Library and Archives Canada, Gatineau January-March 2009
Reviewed and/or reviewing and segregating the contents of archival containers against annotated lists of file level archival descriptions
Created and verified new file lists or file level descriptions on paper, in Word and Excel
Maintained files of the paper and electronic versions of finding aids, capturing information from the physical processing of the boxes on paper-form lists and/or electronic lists and incorporating these into the paper-form and/or electronic files
Used Outlook to send, receive and reply to emails
Organized and filed archival documents in boxes to be archived and used by archivists
Lifted boxes up to 30 lbs containing archival documents for shelving in the processing vault
Zone/OCR/Editing Operator Clerk, Industry Canada, Hull November 2006-July 2007
Ensured patent images are complete and accurate upon receipt from scanning operations
Electronically cleaned up patent images with a LAN Network image computer, and replaced patent graphics with Image Replacement (IMG) Markers to prepare images for Optical Character Recognition (OCR) computer
Verified successful conversion of patent images to OCR state
Edited and corrected OCR text, word for word, against patent image and entered data into database
Data Entry Clerk, Public Works and Government Services Canada, Ottawa April-May 2006
Data-captured information from auditing contracts after auditor has reviewed them
Photocopied large volumes of auditing documents
Supported the audit division by filing, sorting and cataloguing documents
Data Entry Clerk, Indian Residential Schools Resolution Canada, Ottawa September 2005-March 2006
Quality-assured and corrected information on Aboriginal claims applications
Conducted junior-level research on sensitive and secured information for data entry using a records-management system called Sadre)
Managed and searched the Sadre online database for tracking and monitoring Aboriginal claims applications
Compiled, collected, data-captured and edited Protected B documents for Indian Residential Schools using Sadre
Performed file/document management and cataloguing
Maintained an electronic and hard copy filing system
Printed and managed Aboriginal claims applications using Adobe Acrobat 7.0
Performed Aboriginal claims application / forms processing
Provided claims data capture using OCR/ICR technology
Demonstrated document management and filing
Proven data capture, quality-assurance and exception handling of Aboriginal claims applications/forms
Assisted in stuffing envelopes for invitations to open house events
Data Entry Operator, DACON-01, Revenue Canada, Ottawa February-May 2000, 2001, 2002 and 2005
Data-captured information for income tax returns for Canada Revenue Agency in a high-production environment
Solid experience in data entry; achieved over 6000 keystrokes per hour with a two percent or less error rate
Quality-assured income tax returns according to Canada Revenue Agency’s rules and guidelines on income tax processing
Accounting Clerk, Social Development Canada, Ottawa January 2005
Received and answered client requests via Outlook and telephone to verify information of names and addresses of those companies who rendered services for Social Development Canada
Used Word to create lists of information of clients who have rendered these services
Added and reported costs of services rendered for government and recorded them on Excel
Administrative Support Officer, National Defence, Ottawa August 2004
Managed and organized an inventory of office supplies
Provided assistance to co-workers in using software applications such as Word
Setup equipment and office furniture for an information session on an aircraft testing project
Used Word to create name tags for visiting clients attending the information session
Prepared, photocopied and organized correspondence and documentation for the session
Data Entry Clerk, Human Resources Systems Group, Ottawa November 2004
Used Excel to Input information from questionnaires filled out by clients from other government departments
Quality-assured the information entered for accuracy
Data Entry Clerk, Citizenship and Immigration Canada, Ottawa July-August 2004
Data-entered and processed orders made from schools (primary to high school) for literature material such as brochures and pamphlets on Citizenship Week using the department’s customized software called MIMS
Searched the department’s online database for names and positions (such as teachers and principals) who have filled out these orders and determine how many reading material to provide for them like for example if a principal ordered, he would get one brochure but if it’s a teacher ordered, then it depends on how many students are in the class
Packaged these orders in the distribution center for delivery to these schools
Lifted boxes of reading materials to be stored on shelves or distributed by courier
Imaged Information Processing Clerk, CR-02, Revenue Canada, Ottawa January-May 2003, 2004
Coded, corrected and verified documents for income tax return processing with Canada Revenue Agency
Routed and tracked correspondence, income tax returns, confidential paper and other protected documents to appropriate sections for distribution and processing
Experienced in searching, compiling and processing information
Prepared and quality-assured all information returns for processing on a first in first out basis (FIFO)
Reviewed and dressed summary and supplementary slips on returns
Sorted returns so they can be forwarded to the
appropriate units
Thorough-searched on the computer for correct business
numbers on returns if one is unavailable
Scanning Operator, Industry Canada, Hull October-November 2002
Scanned and error-checked patent-imaged documents for Industry Canada using TechSource Applications Entry Program
Records Management Clerk, Canadian Housing & Mortgage, Ottawa December 2001
Provided records management duties such as handling archival documents by retrieving them from shelves and then packaging them in boxes and finally labeling them
Revised these archival documents by verifying the document numbers and titles ensuring the correct material is retrieved from the shelves according to the master list
Prepared and organized some archival documents by placing them into folders and jackets
Telemarketing Operator, Livebridge, Ottawa October 2001
Conducted sales over the phone for services such as the Ottawa Citizen, Internet services and MasterCard
Answered outbound calls for sales conducted over the phone and providing information to the public about these services in persuading them to make a purchase
Utilized scripts as guidelines to communicate effectively the sales conducted
Office Clerk, National Defense, Ottawa December 2000
Created, formatted and maintained Excel spreadsheet for staffs’ Christmas holidays
Sorted office documents such as taxi chits, reports and memorandum
Created Word documents for entries of contact names of the department and according to the different military ranks then saved it on diskette
Provided photocopying services
Typed hand-written correspondences with Word
Office Clerk for HR department (Work placement student), Heritage College, Hull May 1998
Prepared, formatted and edited a variety of documents for an orientation binder working as a work placement student at Heritage College
Effectively answered, screened and forwarded telephone calls
Prepared outgoing mail for pickup by mail carriers such as Canada Post and UPS
Sorted and distributed incoming and outgoing mail
Inserted headers and footers on documents
Conducted background research of information using the Internet
Performed desktop publishing functions using Word ‘97
(designing and creating cover pages, developing styles and
page-layout for publications and importing parts of the
document(s) (graphics, tables, charts, reports,
spreadsheets, etc.) from a variety of software
Reviewed and revised final hardcopy/electronic file
formats to ensure end products and error-free and meet
established guidelines and standards
Inserted graphics on Word documents including logos,
mastheads and pictures
Created, formatted and inserted tables for documentation
including the embodiment of spreadsheets on Word documents
Keyed from hand-written notes
Experienced in file management and controlling the flow
of a large volume of important and diverse documents.
Experienced working with various MS-Office Suite products such
CorelPresentations
Composed, edited and proof-read correspondence,
reports and memorandum
Managed fax and photocopying services
Administrative Assistant, AS-01, Foreign Affairs, Ottawa July-August 1997
Processed invoice statements using the finance department’s customized software program called Finex
Verified and reviewed documentation for accuracy
Prepared and distributed documentation, mail and paychecks to employees
Organized and sorted mail in the mailroom
Providing and faxing and photocopying services
Computer-related
Data-Base Analyst, Public Service Commission, Ottawa July –September 2006
Updated databases for pre-screening applications for PE-03 and PE-04 positions using Excel with the Public Service Commission and for information regarding clients who have requested for publications and who have subscribed to receive the newsletter Heads-Up CIPEC with Natural Resources Canada
Assisted in editing and proofreading the FSSWEP website for the Public Service Commission assuring that information on the webpages are accurate and grammatically correct and that the hypertext links are working properly
Created and maintained spreadsheets and charts using Excel to store information for companies who rendered services for Social Development Canada and for pre-screening applications for PE-03 and PE-04 positions for the Public Service Commission
Manually sorted a large volume of pre-screening applications for PE-03 and PE-04 positions according to those candidates who are screened in and those who are screened out
Pre-screening applications for PE-03 and PE-04 positions for the Public Service Commission and pre-screening applications for PE-03 and PE-04 applications using Adobe Acrobat 7.0
Utilized a label maker to print out labels to identify file folders
Administrative Assistant, Agriculture Canada, Ottawa March 2005
Created and formatting tables, charts and reading material using Word for descriptions of guidelines and policies for the CAFI program at Agriculture Canada
Learnt about the general functions of agriculture and the policies/standards on Canadian farming according to Agriculture Canada
Administrative Clerk, National Defence, Ottawa June 2004
Used Word to format and edit a variety of documentation for training purposes for military personnel
Hands-on Training
Office Systems Technology projects, Heritage College, Hull 1995-1998
Assisted in designing the layout of a survey that contains questions pertaining to user’s feedback of a college newsletter created by our group
Analyzed, revised and edited the survey questions to ensure its validity and accuracy in preparation for the final draft
Analyzed and compiled the answers provided on the completed survey then drafted a final copy of it
Took minutes for an Academic staff meeting
Experimented with MS-Project for an assignment
Researched, compiled and gathered information for preparing Excel spreadsheets and charts to display reports and statistics
Prepared reports, brochures, correspondence, advertisements and labels for meetings and conferences
Helped with the design and structure of a survey as part of a group project
Written and composed correspondences, memos, letters, reports and presentations
Proved good writing skills with acceptable sentence structure, grammar and vocabulary
Updated and maintained accounts payable / accounts receivable manually and using Simply Accounting
Prepare financial statements
Prepared a software training manual on Quattro Pro using Word’s advanced features to format and layout the content of the manual
Experienced with large scale mail outs and report distribution using mail merge and other related processes.
Converted Microsoft Word documents to HTML for a training manual on Quattro Pro and a Heritage College newsletter as college projects
Prepared publications, reports, etc. in electronic file formats for uploading to the Internet (includes HTML tagging, linking, file splitting and creation of table of contents)
Developed presentations for a laptop/PC Viewer set up
using PowerPoint '97, includes linking or inserting spreadsheet information (Excel '97) and importing graphics, tables, charts, images, photographs, pictures, etc. from other software
Prepared and organized a variety of documents for meetings/conferences
Performed accounting duties: Posting journal entries and preparing financial statements
Performed desktop publishing assignments using Corel Ventura and PageMaker designing brochures, newsletters and advertisements
Minute-took for various academic meetings
Managed records using various filing methods : alphabetically, numerically, geographically, chronologically
Created databases for generating query reports
Designed a various electronic forms using JetForm Design and Filler
Designed graphics using Corel Draw: creating logos, cover
pages, printed public notices, graphical illustrations and
maps
Created templates, layouts and styles for documentation
Prepared publications, reports and other documents for uploading on the Internet
Designed graphics and web pages
Designed publications such as brochures, newsletters and advertisements for a term project
Efficient in all standard office duties
EDUCATION
Enrolled in a Udemy online course in web design/web development November 24, 2016 – Present
Currently progressing on completion of online portfolio February 1, 2010 - Present
Portfolio includes projects such as:
A personal website – a sports website geared towards kids of all ages
Acquiring webdesigning skills from CIW course to apply in creating personal website
Continuation of learning and keeping current with web-based technologies January 1, 2009 – Present
Self-learning in web-designing software and web development technologies such as:
oAdobe PhotoShop CC
oCorelPainter X7
oWordPress
oCorelDraw X7
oAdobe Illustrator CC
oCSS
oJavaScript
Professional development with participation in workshops at ITOOttawa 2.0 2010
ITOOttawa, Ottawa
Workshops attended include 3-day Job Search Strategy Orientation, Resume Strategy for the Technology Worker, Behavioural Interviews and IT Consulting
Completion of Online CIW (Certified Internet Webmaster) Course 2005-2008
CBTDirect, Clearwater, Florida
Courses taken – Getting Started with FrontPage 2003, Working with graphics, hyperlinks and tables in FrontPage 2003, Working With Web Sites in FrontPage 2003, Setting up a Site and Adding Content in Dreamweaver MX 2004, Adding Links, Images, and Flash Objects in Dreamweaver MX 2004, Reusing Content in Dreamweaver MX 2004, Creating Interactive Web Page in Dreamweaver MX 2004, Site Testing and Maintenance in Dreamweaver MX 2004, Working with Images in Macromedia Fireworks MX, Using Fireworks MX with Dreamweaver MX and Flash MX, Introduction to Creating Graphics in Flash MX 2004, Using Text in Flash MX 2004, Animation, Sound, and Video in Flash MX 2004 Movies and Navigation and Movie Publishing Flash MX 2004