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Administrative Assistant Office

Location:
Chesapeake, Virginia, United States
Posted:
November 22, 2018

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Resume:

Tiffany Ann Gentry

*** ******** **

Chesapeake VA 23322

757-***-****

OBJECTIVE

To obtain a challenging, career-oriented position with a progressive organization which will best utilize my acquired experience, training and abilities and provide for advancement based on performance.

EXPERIENCE

Central Wholesalers

Blue Crab Road

Newport News, VA

August 2015 to Present

Refinishing Sales

Plan and carry out all sales activities on assigned accounts or areas. Responsible for ensuring customer satisfaction and managing quality of product and service delivery by, generate and qualify leads, source and develop client referrals, prepare sales action plans and strategies, schedule sales activity, develop and maintain a customer database, make sales calls to new and existing clients, develop and make presentations of company products and services to current and potential clients, negotiate with clients, respond to sales inquiries and concerns by phone, electronically or in person, ensure customer service satisfaction and good client relationships, follow up on sales activity, participate in sales events, monitor competitors, market conditions and product development

United Property Associates

Independence Blvd

Virginia Beach, VA 23451

757-***-****

August 2012 to August 2015

Community Manager

Manage employees and all facets of operation, maintenance, Leasing, administration and financial planning of 2 Apartment Communities on a daily basis. Complete month-end close activities, including general ledger account analysis, Calculated, posted, and verified accounts payable. Utilized Skyline program on a daily basis. Accurately compiled, sorted, and processed rental checks for the property. Processed accounts payable invoices to meet payment schedule. Generated weekly, monthly, and year-end accounts payable reports. Researched past due invoices, Generated invoices for payment .Ran and posted rent roll. Market the property on a weekly basis. Maintained Mileage logs and Purchase Logs. Scheduled all work to be done on property and in the residents units. Preformed property inspections. Over see the Maintenance personnel

R.D. Lambert & Son Inc.

1724 Lambert Court

Chesapeake, VA 23320

757-***-****

April 2008 to August 2012

Administrative Assistant

Provided all administrative support to the Company Owners, project managers, and company foreman’s. Track safety training, job tools and costs, coordinating training meetings and travel. Responsible for numerous day-to-day administrative, accounting, and human resource tasks for Personnel. File as needed, Answer phone, and take service call information.

Signature Management

4373 Bonney Rd

Virginia Beach, VA 23452

757-***-****

February 2005 - September 2007

Property Manager

Manage 4 employees and all facets of operation, maintenance, Leasing, administration and financial planning, Post journal entries as needed to the GL accounts, Review the GL and Statement of Operations for month end closing, Completed bank reconciliations.

Complete month-end close activities, including general ledger account analysis, budget to actual analysis and various other account analyses as needed. Calculated, posted, and verified accounts payable. Utilized One Site program on a daily basis. Accurately compiled, sorted, and processed rental checks for the property. Handled confidential documents pertaining to company's personal finances. Responsible for expense ledger balances at month end closing. Processed accounts payable invoices to meet payment schedule. Generated weekly, monthly, and year-end accounts payable reports. Researched past due invoices, and set up new vendors in system. Posted cash receipts and entered tenant-billing adjustments. Generated invoices for payment .Ran and posted rent roll. Plan activities for groups to attend.

Trammell Crow

One Commercial Place

Norfolk, Va. 23510

757-***-****

September 2001 - February 2005

Administrative Assistant/ Assistant Property Manager

Primary contact for Management Company of office complex totaling over 800,000 square feet comprised of class "B" office, retail, and a 24 hour mission critical call center. Responsibilities include, providing support to a

10-member management and engineering staff. Respond to tenant issues/concerns on a day-to-day basis. Compose tenant/ vendor letters and correspondences. Maintain and assist with leases. Responsible for initiating and approving work orders. Coordinate and oversee all tenant furniture reconfigurations. Implement a purchasing procedure for tenant keys. Maintain Office Files, mission critical CEWA reports, building incident reports, as well as daily activity logs. Provide building access to vendors and/or contractors. Review and correct Purchase Journals. Assist in comprising building budgets. Complete Variance reports for 4 buildings. Work with several vendors on contracts for the bank. Maintain contract, Bid contracted jobs and initiate & complete contracts for Trammell Crow vendors. Maintain cardkey entry log. Make monthly building inspections. Represent Trammell Crow Maintenance in monthly facility/housekeeping meetings. Assist in the Fire evacuation-training program for the buildings. Organize staff meetings and maintain all office supplies and equipment, along with processing and distributing internal and external mail. First point of contact for all day-to-day tenant issues and concerns. Operate 10-line switchboard while receiving, entering and dispatching service calls to the appropriate engineer and/or contractor.

CES Facilities Management

One Commercial Place

Norfolk, Va. 23510

757-***-****

December 1999 - September 2001

Administrative Assistant

Primary contact for Management Company of office complex totaling over 800,000 square feet comprised of class "A" office, retail, and a 24 hour mission critical call center. Responsibilities include, providing support to a 9-member management and engineering staff. Respond to tenant issues/concerns on a day-to-day basis. Responsible for initiating and approving all purchase orders. Coordinate and oversee all tenant furniture reconfigurations. Implement a purchasing procedure for tenant keys. Maintain book of project job summaries, mission critical CEWA reports, building incident reports, as well as daily activity logs. Provide building access to vendors and/or contractors. Organize staff meetings and maintain all office supplies and equipment, along with processing and distributing internal and external mail. First point of contact for all day-to-day tenant issues and concerns. Operate 10-line switchboard while receiving, entering and dispatching service calls to the appropriate engineer and/or contractor.

S.L. Nusbaum Realty Co.

One Commercial Place

Norfolk, Va. 23510

757-***-****

March 1998 - December 1999

Tenant Services Coordinator

Primary responsibilities included supporting the daily activities of management and engineering staff. First point of contact for office complex totaling 800,000 square feet, which entailed receiving documenting and dispatching all service calls. Other duties included maintaining office files, generating and closing office work orders, tenant interaction as required, office supply inventory, control, processing and distributing office mail and faxes, and providing other supporting functions as required in daily business activities.

Shurgard Storage

216 Las Gaviotas Blvd.

Chesapeake, VA 23322

757-***-****

June 1996 -March, 1998

Manager

Receive payments from customers. Oversee maintenance of office and buildings and grounds. Revenue optimization and tracking, truck rentals and returns. Answer phones, collections and foreclosures, routine office management and customer service. Supervised staff of up to 3 people. Provide support for fiscal budgeting, implementation and adherence. Provided monthly P&L statement directly to ownership group and other day-to-day business activities as required.

EDUCATION

Graduate: Great Bridge High School - 1996

Academic Studies, GPA 3.2

Continuing Education/ Certifications

Beginning Power Point

Intermediate Word 2000

Intermediate Excel 2000

Professional Telephone Skills

How to manage multiple Projects, Meet deadlines, and Achieve Objectives

Microsoft Office

Mistake-Free Grammar and Proofreading

Business Writing for Professionals

Using Microsoft Office

The Indispensable Assistant

Business Writing and Grammar Skills Made Easy and Fun

Additional Information:

Fair Housing Certified

ATTRIBUTES

Excellent in customer relations, self-motivated, excellent phone skills, excellent organizational skills, great with people. Assistant coach for Azalea

Little League's handicapped baseball team.



Contact this candidate