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Administrative Assistant

Toronto, ON, Canada
November 21, 2018

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**- ** ******** ****

Toronto, ON M*J 1V9




Over 2 years of experience in an office environment as an administrative assistant

Detail oriented with strong organizational and planning skills

Excellent oral and written communication skills with the ability to liaise across all department levels, discretely handling confidential information, and managing multiple priorities

Effectively works independently or with a team to complete projects on schedule

Highly experienced in program administration, travel coordination, expense reporting, logistics coordination, and information management


FOOTWEAR PERSONNEL March 2018 – June 2018

Bass Pro Shops, Vaughan, Ontario

Greeted and welcomed customers

Assisted with purchase of boots, shoes and waders

Received and stocked freight

Prepared displays for the company sales, clearance discount and next flyer

Created, printed and hanged sales signs

Confirmed stock integrity report

MIDNIGHT DRIVE-THRU PERSONNEL June 2016 – November 2016 Tim Hortons, Maple, Ontario

Handled all drive-thru orders

Cleaned and prepared the displays for next day

Converted from evening setup into breakfast setup

Stocked Front end supplies

Cleaned the stations, restaurant, and bathrooms

ADMINISTRATIVE ASSISTANT November 2012 – November 2013 Bowen Workforce Solution, Calgary, Alberta

Contracted to ConocoPhillips Canada

Coordinated On/Off Boarding

Provided accommodations and transportation

Coordinated with Training Department regarded employee’s professional ticket(s), education certificates, organized in-house, and vendors training centre

Trained the new hires on computer programs, travel, expenses and timesheets

Purchased Personal Protection Equipment (PPE), maintained office supplies, printers and IT issues

Scheduled department calendars, conference room, meetings, training, and catering

Reviewed, processed monthly travel credit card, expenses and vendor invoices Lynda Daviau 2


ADMINISTRATIVE ASSISTANT February 2012 – November 2012 Kelly Services, Calgary, Alberta

Contracted to Shell Canada Energy

Coordinated On/Off Boarding

Provided travel management

Processed and/or resolved co-worker’s IT issues

Scheduled meetings and catering

Processed vendors invoices

Maintained building office supplies

ADMINISTRATIVE ASSISTANT September 2011 – January 2012 Kelly Services, Calgary, Alberta

Contracted to TransCanada

Processed expensed reports for the SCM Keystone XL

Managed vendor registration database

Coordinated on and off boarding

Assisted daily with the SCM Contract Administrator BILINGUAL ADMINISTRATIVE ASSISTANT May 2006 – August 2010 Sanofi Pasteur Limited, Toronto, Ontario

Coordinated global travel for one Executive Director, two Senior Directors, one Deputy Director, eleven Senior Scientists, and other Department Management including visa requirements, vaccinations, letters, external management site(s), catering, agendas, materials and registration of conferences

Scheduled calendars for one Executive Director, two Senior Directors, and one Deputy Director

Processed expense reports for all three departments, guests, and on occasion other Department Management

Organized all event planning: arrange internal and/or external site(s), confirmed facility arrangements, prepared materials, and guest speakers’ arrangements

Facilitated relocation staff files to their new international destination (France and USA)

Sustained office and coffee/espresso station supplies EDUCATION

WHMIS 2015 January 2018

CCOHS, Hamilton, Ontario

Standard First Aid C CPR & AED April 2017

St-John Ambulance (SJA), Toronto, Ontario

Mental Health First Aid March 2017

Mental Health Commission of Canada, Toronto, Ontario CSTS-09 October 2014

Alberta Construction Safety Association, Calgary, Alberta SOFTWARE

MS Office (Word, Excel, PowerPoint, Outlook, Communicator, and Visio), Adobe, SAP: Accounting, Purchasing, and Manufacturing

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