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Executive Assistant Manager

Gurgaon, Haryana, India
6,00,000 p.a.
November 23, 2018

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I humbly submit my application and resume to be considered as one of the candidates since I consider myself to be quite suitable to fit in to your selection criteria.

I am a confident man, bearing sturdy health with a potential to work hard, zeal to prove my enthusiasm, missionary spirit, flexibility and genuine warmth in delivering my working capabilities. I possess canvassing spirit in rendering my service with thorough conversant capabilities to communicate confidently by my fluency in English, Hindi and Punjabi languages.

Along-with my exquisite academic record I have had a commendable record of good conduct and gentle behaviour. My optimistic attitude and active participation in various social / commercial and cultural spheres along-with my inquisitive nature with the potential to achieve goals has helped me enhance my interest in various fields and has given me a good stride in the walk of life.

I am thorough and fluent in working with latest windows in computers including Word, Excel, PowerPoint, Adobe Photoshop, CAD etc. Having worked with multinational companies and been rising in my career because of my managerial capabilities and to organize all office jobs by meeting the strict deadlines with a limited waste of energy. In my 20 years of work experience I have worked effectively with a vast and elaborated duties and responsibilities always executed to the entire satisfaction of the Organisation I have worked with. Because of my interpersonal skills, with self confidence and an ability to initiate in all works and environments, I have always been in the good books of my employers who till date feel the gap left by me .

I belong to the family of high risers in various fields settled all over the world and with the family background which gives highest scores to the morals of family and social values and an ethical living. Their support and encouragement has helped me to work effectively using my inherited interpersonal skills and abilities to communicate and work in any condition, given situation and society and have always helped me to touch new horizons and my commitments to the job.

I shall be glad to call upon at your desired time for the interview in case I fit in the framework of your selection criteria. Assuring you of my effectual, honest, dedicated and hard working disposition in case I am offered a place in your esteemed organisation.

Anticipating your kind reply.

Gagandeep Singh

Areas of expertise

Execute good judgment

Customer Service Management

Business Development


Resource Development



Quality Control


Business Acumen

Admin & facilities management

Asset management

Event management


Budget management

Legal compliances

Process Improvement


m -991*******


oXII from GHPS – Vasant Vihar, New Delhi

oB.Com, from SGTB College, D.U. – N. Campus


o1 year diploma course in Computers from IEC,Connaught Place, New Delhi

(Windows, MS Office, Adobe Photoshop, Internet, E-mail)

oCertificate Course in Secretarial Practices.

oCertificate Course in Business Management

oComputer Aided Designing of Garment Prints from Texoco

Acquired Skills:

oMultiple tasking, and prioritize workload with attention to detail

oManagement and coordination of PA workflow capacity

oLiaison to other administrative units

oDevising and implementing plans for training and back up

staff support.

oLeads hiring and training of new staff

oLead team building and learning

oHiring, Recruitment, Training & Retention

oAnalytical Skills

oComputer Literate

oAble to work under pressure

oStrong communication skills

oStrong influencing skills

oHigh standards of personal ethics and integrity

oInterpersonal skills

oDelegation skills

oNegotiation skills

Career Profile

Captain Overseas –Merchant Exporters-Automobile Spare parts & Engineering Goods (2014-2018)

Profile: Manager Administration

Duties and responsibilities:

Facility Management:

oHandling procurements, Vendor Development, Purchases and Inspections.

oResponsible for inventory / material management

oRegular interaction / coordination with the Head of the Institutions through formal and informal meetings for overall smooth operations.

oHandling complete Facilities (Safety, Security, Repair, Fire Fighting system, Pest Control, Water Supply), infrastructure set up & maintenance.

oResponsible for maintenance of office infrastructure including operations & maintenance of office equipment.

oRenewal of AMCs


oLiaisioning with Government Departments & Agencies for ensuring seamless functioning and operations.


oTo ensure effective control and regular monitoring of all the Admin related expenses and report the same to management on a regular basis.

oIdentify & implement opportunities for Cost optimization at all times.

Vendor Management:

oVendor management including evaluations, maintaining of approved vendor list, vendor audits etc.

oOverall tracking of contractual/Non contractual vendor invoices processes & follow up on vendor payments.

oMaintaining, supervising and planning the movements of inventories in the administrative stores.

Transport :

oResponsible for effective management of Transport, vehicle utilization and maintenance & Timely running of Routes.

oEnsuring 100% Compliance - as per guidelines provided by Government Agencies from time to time

oTimely renewals of Insurance, Fitness and other related documents for the vehicles.


oEnsure that the statutory requirements related to the admin functions are complied with.

oEnsure nil statutory violations.

Other Activities:

oTake feedback from the internal customers and ensure maximization of the satisfaction.

oTo ensure that all admin related procedures are strictly followed.

oEffective implementation of Administration processes and systems.

oPeriodic surveys on office facilities.

oCost saving measures.

oSpecialization in handling Back Office Operations, Inter-Office Correspondence, Confidential Mails, Quotations, Monthly Billing, cheques etc.

oMaintain cooperation and positive relations with staff, contractors, public officials, and the general public.

C S Direkt Events & Exhibitions Pvt. Ltd (an Event Management company) 2010-2014

Profile: E .A. to the CEO of the Company

oSecretarial Functions: Receiving, composing and editing letters, memoranda and general correspondence, taking and distributing minutes of meetings, managing records, maintaining contacts.

oPractical Arrangements: Travel reservations, handling expenses, making appointments, arranging meetings.

oOrganization / Co-ordination: Prioritize and manage the executive's functions and daily activities, managing their schedule, dealing with calendar issues

oPreparing Documents: Material for board meetings, presentations, charts, departmental reports.

oRight-Hand Person: Anticipating needs, dealing with the unexpected, acting as liaison between Executive and staff, handling confidential matters.

oOther Areas: Sourcing of Material, Vendor development, Price Negotiations, Product Development etc.

Orient Craft Ltd. (2006 – 2009)

Profile: Executive Assistant to the Vice President.

oA leading garment and home furnishing Export House with a group turnover of 2000 Crores)

oAs a key position I was responsible for all Jobs of an Assistant looking into all matters related to Operations, Productions, follow-ups, meetings, agendas, travel arrangements, H.R., even taking care of many confidential official and personal matters.

Achiever Creations Pvt. Ltd. – A Garment Export Co. (2002 – 2006)

Profile: Purchase Manager & Executive Assistant to the Director

oMy profile includes all jobs pertaining to assisting the director for all his official and personal jobs and commitments and also dealing with Buyers, Buying houses, Vendors, Suppliers etc.

oI had been coordinating with all other departments of the Company and was also looking after Public Relations, Internal Audits, Quality Management Systems and Event Management in the organization and a few of the activities related to H.R. and recruitment of executives.

oI was Responsible for the management of all requirements for Audits for the Certification of ISO 9001:2000, Security and WRAP.

Bennet Coleman & Company Times Internet Limited (Times of India Group (2000 – 2002)

Profile: Officer & Content Developer

oResponsible for the development of two Channels in our website –

oTo generate content & photography, marketing, liaison with associations, agreements with various public / private organizations, web developing and designing and other inputs in the site.

oManaging all administrative functions from the desk of Channel Head.,

Geodis Overseas Pvt. Ltd. (1997 – 2000)

Profile: Executive Assistant to the Regional Director

oAlso served as a Group Consultant.

oMy job profile included – all administrative, marketing, operations, banking jobs, handling all correspondence independently with various customers, govt. and private organizations, institutions and councils.

oOrganizing meetings, seminars, monthly statistics etc.

Vocerne Overseas Pvt. Ltd (1993 – 97)

Profile: Senior Executive- Administration Promoted as an Asst. Manager

oHandling all administrative and office jobs.

oPromoted as an Asst. Manager -- Administration and Merchandising, along with Procurement and Vendor Development.

oResponsible for Procurements, inspections, packing and shipping – liaison with Sea & Airlines, Banks, Councils and other departments

oPersonal Attributes

oSocially active, Healthy in group discussions,Creative writing and debating.

oPhotography (Professional Level) and related computer graphics and soft-wares

oDeep interest in reading (Philosophy / Ideology / Religion) and music.


oActive in sports

Recent Achievements:

oTrained on Statistical Techniques and Internal Audits.

oGot all the Pre-conditions, Requirements and Documentation and conducted Internal Audits to get the Certification for ISO 9001:2000 for the Company


oA certified Fitness Trainer and a Dietician /Nutritionist.

oConsultant to Corporates, Societies & Institutions

Personal Vitae: Date of birth: 18th July 1970.

Address : A - 13/30 DLF City, Phase – I, Gurgaon

(M) 991*******

References on Request.

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