Sharon L. Rout
ac7q4w@r.postjobfree.com
PROFESSIONAL SKILLS
Professional: Accounts Receivable, Accounts Payable, General Ledger, Reconciliations, Payroll, Benefits, Data Entry, Sales, Inventory, Customer Service, Accounting, Grant Management and Research, Government Contracting
Software: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), ExponentHR, ADP Workforce Now, ADP-Pay Expert Certification, UltiPro, Costpoint Financial System, Deltek GCS Premier and Deltek T&E, Procas Accounting, Procas T&E, Paychex, InSite, Exponent, working knowledge of Adobe Acrobat and Internet software and search tools, Peachtree, MIP Fund Accounting
Notary Public: Registration # 7509292 Commonwealth of Virginia Expires: July 31, 2019 EMPLOYMENT
FAM Construction LLC (Jun’17-Present)
Payroll Manager
Supervise all payroll activities among individual with a variety of payroll frequency and schemes, including local employees and those expatriated from abroad.
Manage all internal and external vendors who share the collective responsibility for producing payroll on frequency basis, including Company office staff, accounting/CPA firms and payroll service providers.
Ensure compliance with state and federal wage and hour regulations include Davis Bacon Act and the Federal Labor Standards Act.
Partner with an communicate actively with Operations, HR and Finance to review and plot positive cross-departmental impacts
Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)
Track, record and process in an accurate and timely manner relevant payroll changes for new hires, staff appointments, transfers, promotions and terminations.
Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.
Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with Company policies.
Ensure time and attendance systems meet needs of Company and external requirements as set forth by law, statute and contracts.
Produce Certified Payroll reports
Ensure accuracy and timely delivery in all related activities. IndraSoft Inc. (Jul'16 – Jun’17)
Payroll Accountant
Responsible for the preparation and processing of biweekly payroll for over 300 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions
Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, head count, and retirement contribution reports)
Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service
T&E: Processing and quality-assuring employee submission of travel and expense reimbursement requests;
Review employee expense reports to ensure compliance with government JTF travel regulations as well as any contract specific requirements that impact customer billing
Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations
Establish and maintain multi-jurisdictional state withholding and SUI accounts.
Reconcile Quarterly and Annual tax reporting and master files to ensure it is correct and in compliance.
Process 401K, W2’s and garnishments.
Point of contact for employee's payroll related questions and issues.
Manage employee time off accrual, validation and tracking.
Calculate and process manual checks as needed.
Correspond with federal, state, and local laws, especially regarding to state unemployment, withholding tax, and wage garnishments.
Sentrillion (Jul'15 – Jul’16)
Payroll/AP Accountant
Manage Payroll Accounting Functions
Process payroll, in a timely and accurate manner, on a semi-monthly basis for 200+ multi-state employees for multiple companies.
Maintain employee payroll related records and settings in the company financial system
(Costpoint) and payroll processing software (ADP-Workforce Now). Maintenance includes addition of new employees as well as entering charges to employee records and payroll processing settings.
Point of contact for employee's payroll related questions and issues.
Process all timesheets thru Deltek T&E and verify all coding were correct in accordance with labor laws and contract requirements
Manage employee time off accrual, validation and tracking.
Calculate and process manual checks as needed.
Correspond with federal, state, and local laws, especially regarding to state unemployment, withholding tax, and wage garnishments.
Track and monitor changes to payroll tax and labor law.
Compile reports using Impromptu, CER, ADP Reports and MS Excel. Complete monthly and quarterly reconciliations of payroll data. Review and validate quarterly SUI and Withholding tax reports. Provide year-end payroll reports and process W-2s. Accounts Payable
Responsible for tracking, validation and processing of all requests for payment received by the companies including: vendor invoices, subcontractor/consultant invoices and employee expense reports.
Process all payment requests. Task include: invoice review and validation, ensure that proper invoice backup is included when required, ensure proper approval, add and validate account/project/organization coding, voucher entry (both AP and PO vouchers) and issuing payment by check or EFT.
Review employee expense reports to ensure compliance with government JTF travel regulations as well as any contract specific requirements that impact customer billing.
Investigate and resolve PO voucher discrepancies.
Maintain organized, neat and update AP files.
Process weekly check run and EFT upload. Issue manual checks as necessary.
Process monthly and other periodic reports.
Serve as liaison with vendors, subcontractors, consultants and employees relating to bill and payment issues.
Other General Duties
Maintain all areas of accounting filing in a current status.
Scan and distribute vouchers in PDF for all project related expenses.
Other general support duties assigned.
Reconcile monthly bank accounts
Data Matrix Solution Inc. (Jun'08 - Dec'15)
Accounting Manager
Manage Accounting and Human Resources Functions
Provide support and training for finance staff when needed
Assist with auditing and provided reporting for annual audits and monthly reports
Review, analyze, and evaluate various financial procedures and policies Accounts Receivable
Process all invoices on multiple government contracts utilizing Deltek GCS Premier and WAWF
Interface with DCAA, DCMA, and various other government agencies regarding government contracts
Track contract backlog and funding.
Maintain contract and accounting records
Produce monthly contract status reports for program managers and customers Accounts Payable
Perform A/P coding
Enter and disburse vouchers for payment
Process employee expense reports and education reimbursements
Set up direct billing and corporate accounts as needed
Maintain and secure corporate credit and charge cards Payroll
Process all timesheets thru Deltek T&E and verified all coding were correct in accordance with labor laws and contract requirements
Use ADP Portal - Workforce Now to load payroll related information (taxes, deductions, garnishments, etc.)
Enter all leave accruals
Post payroll journal entries
General Ledger
Enter all monthly adjusting, recurring, and reversing journal entries
Reconcile monthly bank accounts
Prepare for month end closings, financial statements, and account reconciliations
Manage cash flow for CFO
Contracts
Load new contracts and MODS into Deltek GCS accounting system
Control contracts including period of performance, ceilings, funding and awards Miscellaneous Duties
Order and maintain office supplies
Provide facility management (moves, equipment upgrades, equipment acquisitions)
Support HR, Security, Program Managers and CEO as needed Air Serv International (Dec 04 - Jun 08)
Sr. Accountant
Responsible for all accounts receivable functions
Manage collection activities such as sending follow-up inquiries, negotiating with past due accounts and referring accounts to collection agencies
Created and analyzed monthly, quarterly and annual reports and ensured financial information was recorded accurately
Prepared balance sheets, profit and loss statements and other financial reports
Managed and reconciled all employee credit card accounts monthly
Reconciled other general ledger accounts as necessary
Managed and reconciled fixed assets and depreciation accounts
Analyzed trends, costs, revenues, financial commitments and obligations incurred to predict future revenues and expenses
Reported finances to management and offered suggestions about resource utilization, tax strategies and assumptions underlying budget forecasts
Prepared, submitted and recorded all SF-1034's for all federal contracts, line of credits- quarterly, advances and liquidations-monthly
Assisted with auditing of field books for accuracy and provided reporting for annual audits and monthly reports
Reviewed, analyzed, and evaluated various financial procedures and policies
Worked closely with grants and contracts department
Provided support for finance staff when needed
Performed other duties as assigned by the CFO
Fairfax County Public Schools (Mar 99 - Dec 04)
Accounts Payable Tech III
Performed online audit of invoices to ensure the accuracy of quantity, price, terms for payment
Verified receipt of services and/or goods with school personnel and vendors.
Entered and approved payments in CASPS and FAMIS
Initiated follow-up action if discrepancies existed or receiving documents had not been processed
Acted as liaison between vendors and departments in payable issues
Maintained vendor payment files
Created and maintained professional membership database in Excel
Was sole processor of school system's water and sewer accounts using Data-Base formats
Submitted documents to accounting for reservation in FAMIS
Audited local travel reimbursement vouchers to verify claims were accurate and valid per FCPS
Ensured submittal of proper documentation and verified approving authority signatures regulations
Entered employee reimbursement payments in the Local Travel System (LTS)
Assisted with or performed special tasks and projects
Resolved complex issues or problems in a timely manner EDUCATION
Certificate (Accounting for Government Contracts), George Mason University, Fairfax, Virginia
(2009)
Certificate (Unraveling the Mysteries of G&A, Overhead and Fringe), George Mason University, Fairfax, Virginia (2009)
Certificate (Federal Contracting), ESI-George Washington University, Washington, DC (2005)
Diploma (Accounting), FCPS Adult Education, Fairfax, Virginia (1999)