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Accounting Customer Service

United States
November 20, 2018

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Sharon L. Rout


Professional: Accounts Receivable, Accounts Payable, General Ledger, Reconciliations, Payroll, Benefits, Data Entry, Sales, Inventory, Customer Service, Accounting, Grant Management and Research, Government Contracting

Software: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), ExponentHR, ADP Workforce Now, ADP-Pay Expert Certification, UltiPro, Costpoint Financial System, Deltek GCS Premier and Deltek T&E, Procas Accounting, Procas T&E, Paychex, InSite, Exponent, working knowledge of Adobe Acrobat and Internet software and search tools, Peachtree, MIP Fund Accounting

Notary Public: Registration # 7509292 Commonwealth of Virginia Expires: July 31, 2019 EMPLOYMENT

FAM Construction LLC (Jun’17-Present)

Payroll Manager

Supervise all payroll activities among individual with a variety of payroll frequency and schemes, including local employees and those expatriated from abroad.

Manage all internal and external vendors who share the collective responsibility for producing payroll on frequency basis, including Company office staff, accounting/CPA firms and payroll service providers.

Ensure compliance with state and federal wage and hour regulations include Davis Bacon Act and the Federal Labor Standards Act.

Partner with an communicate actively with Operations, HR and Finance to review and plot positive cross-departmental impacts

Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.)

Track, record and process in an accurate and timely manner relevant payroll changes for new hires, staff appointments, transfers, promotions and terminations.

Critically review and analyze current payroll, benefits and tax procedures in order to recommend and implement changes leading to best-practice operations.

Ensure systems are set-up and updated to reflect our current employee base, including wages, benefits, sick and vacation time in line with Company policies.

Ensure time and attendance systems meet needs of Company and external requirements as set forth by law, statute and contracts.

Produce Certified Payroll reports

Ensure accuracy and timely delivery in all related activities. IndraSoft Inc. (Jul'16 – Jun’17)

Payroll Accountant

Responsible for the preparation and processing of biweekly payroll for over 300 employees; review and ensure accuracy of approved timesheets; track and deduct all garnishments and other special payroll deductions

Responsible for the coordination efforts between payroll, human resources, budget and other departments to ensure proper flow and maintenance of employee data (including preparation/distribution of detailed reports, e.g. labor" home" work, overtime, leave balances, head count, and retirement contribution reports)

Handle the administration of the electronic timekeeping system. Setup each employee, valid programs for each employee's charges, and adherence to FLSA; monitor submissions of approved timesheets, ensure valid data transfers to/from payroll service

T&E: Processing and quality-assuring employee submission of travel and expense reimbursement requests;

Review employee expense reports to ensure compliance with government JTF travel regulations as well as any contract specific requirements that impact customer billing

Establish/maintain employee records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to APA policy including compliance with federal/state/local regulations

Establish and maintain multi-jurisdictional state withholding and SUI accounts.

Reconcile Quarterly and Annual tax reporting and master files to ensure it is correct and in compliance.

Process 401K, W2’s and garnishments.

Point of contact for employee's payroll related questions and issues.

Manage employee time off accrual, validation and tracking.

Calculate and process manual checks as needed.

Correspond with federal, state, and local laws, especially regarding to state unemployment, withholding tax, and wage garnishments.

Sentrillion (Jul'15 – Jul’16)

Payroll/AP Accountant

Manage Payroll Accounting Functions

Process payroll, in a timely and accurate manner, on a semi-monthly basis for 200+ multi-state employees for multiple companies.

Maintain employee payroll related records and settings in the company financial system

(Costpoint) and payroll processing software (ADP-Workforce Now). Maintenance includes addition of new employees as well as entering charges to employee records and payroll processing settings.

Point of contact for employee's payroll related questions and issues.

Process all timesheets thru Deltek T&E and verify all coding were correct in accordance with labor laws and contract requirements

Manage employee time off accrual, validation and tracking.

Calculate and process manual checks as needed.

Correspond with federal, state, and local laws, especially regarding to state unemployment, withholding tax, and wage garnishments.

Track and monitor changes to payroll tax and labor law.

Compile reports using Impromptu, CER, ADP Reports and MS Excel. Complete monthly and quarterly reconciliations of payroll data. Review and validate quarterly SUI and Withholding tax reports. Provide year-end payroll reports and process W-2s. Accounts Payable

Responsible for tracking, validation and processing of all requests for payment received by the companies including: vendor invoices, subcontractor/consultant invoices and employee expense reports.

Process all payment requests. Task include: invoice review and validation, ensure that proper invoice backup is included when required, ensure proper approval, add and validate account/project/organization coding, voucher entry (both AP and PO vouchers) and issuing payment by check or EFT.

Review employee expense reports to ensure compliance with government JTF travel regulations as well as any contract specific requirements that impact customer billing.

Investigate and resolve PO voucher discrepancies.

Maintain organized, neat and update AP files.

Process weekly check run and EFT upload. Issue manual checks as necessary.

Process monthly and other periodic reports.

Serve as liaison with vendors, subcontractors, consultants and employees relating to bill and payment issues.

Other General Duties

Maintain all areas of accounting filing in a current status.

Scan and distribute vouchers in PDF for all project related expenses.

Other general support duties assigned.

Reconcile monthly bank accounts

Data Matrix Solution Inc. (Jun'08 - Dec'15)

Accounting Manager

Manage Accounting and Human Resources Functions

Provide support and training for finance staff when needed

Assist with auditing and provided reporting for annual audits and monthly reports

Review, analyze, and evaluate various financial procedures and policies Accounts Receivable

Process all invoices on multiple government contracts utilizing Deltek GCS Premier and WAWF

Interface with DCAA, DCMA, and various other government agencies regarding government contracts

Track contract backlog and funding.

Maintain contract and accounting records

Produce monthly contract status reports for program managers and customers Accounts Payable

Perform A/P coding

Enter and disburse vouchers for payment

Process employee expense reports and education reimbursements

Set up direct billing and corporate accounts as needed

Maintain and secure corporate credit and charge cards Payroll

Process all timesheets thru Deltek T&E and verified all coding were correct in accordance with labor laws and contract requirements

Use ADP Portal - Workforce Now to load payroll related information (taxes, deductions, garnishments, etc.)

Enter all leave accruals

Post payroll journal entries

General Ledger

Enter all monthly adjusting, recurring, and reversing journal entries

Reconcile monthly bank accounts

Prepare for month end closings, financial statements, and account reconciliations

Manage cash flow for CFO


Load new contracts and MODS into Deltek GCS accounting system

Control contracts including period of performance, ceilings, funding and awards Miscellaneous Duties

Order and maintain office supplies

Provide facility management (moves, equipment upgrades, equipment acquisitions)

Support HR, Security, Program Managers and CEO as needed Air Serv International (Dec 04 - Jun 08)

Sr. Accountant

Responsible for all accounts receivable functions

Manage collection activities such as sending follow-up inquiries, negotiating with past due accounts and referring accounts to collection agencies

Created and analyzed monthly, quarterly and annual reports and ensured financial information was recorded accurately

Prepared balance sheets, profit and loss statements and other financial reports

Managed and reconciled all employee credit card accounts monthly

Reconciled other general ledger accounts as necessary

Managed and reconciled fixed assets and depreciation accounts

Analyzed trends, costs, revenues, financial commitments and obligations incurred to predict future revenues and expenses

Reported finances to management and offered suggestions about resource utilization, tax strategies and assumptions underlying budget forecasts

Prepared, submitted and recorded all SF-1034's for all federal contracts, line of credits- quarterly, advances and liquidations-monthly

Assisted with auditing of field books for accuracy and provided reporting for annual audits and monthly reports

Reviewed, analyzed, and evaluated various financial procedures and policies

Worked closely with grants and contracts department

Provided support for finance staff when needed

Performed other duties as assigned by the CFO

Fairfax County Public Schools (Mar 99 - Dec 04)

Accounts Payable Tech III

Performed online audit of invoices to ensure the accuracy of quantity, price, terms for payment

Verified receipt of services and/or goods with school personnel and vendors.

Entered and approved payments in CASPS and FAMIS

Initiated follow-up action if discrepancies existed or receiving documents had not been processed

Acted as liaison between vendors and departments in payable issues

Maintained vendor payment files

Created and maintained professional membership database in Excel

Was sole processor of school system's water and sewer accounts using Data-Base formats

Submitted documents to accounting for reservation in FAMIS

Audited local travel reimbursement vouchers to verify claims were accurate and valid per FCPS

Ensured submittal of proper documentation and verified approving authority signatures regulations

Entered employee reimbursement payments in the Local Travel System (LTS)

Assisted with or performed special tasks and projects

Resolved complex issues or problems in a timely manner EDUCATION

Certificate (Accounting for Government Contracts), George Mason University, Fairfax, Virginia


Certificate (Unraveling the Mysteries of G&A, Overhead and Fringe), George Mason University, Fairfax, Virginia (2009)

Certificate (Federal Contracting), ESI-George Washington University, Washington, DC (2005)

Diploma (Accounting), FCPS Adult Education, Fairfax, Virginia (1999)

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