RASHMI KATHURIA
Email ID: ac7pl2@r.postjobfree.com I Mobile: 981******* I Location: Palam Vihar, Gurgaon
Profile Summary:
A competent professional with 14+ years of rich experience in Secretarial Support, General Administration, Facility Management, Front Office, Travel & Hotel, Visa & Forex Management, Back Office Support
Employment History:
Period : April 2018 till date
Organization : GEMS EDUCATION
Designation : Registar
Business : Education Industry
Provide daily business administration, secretarial support
Calendar Management
Visitor and Travel Management
Work on administrative Issues (stationary, office supplies)
Log and maintain academic records
Involved in Admission and withdrawal
Oversee the enrollment process for new students
Maintain physical and computerized records including student files.
Maintain database
Prepare information such as transfer certificates, Bonafide certificates etc.,
Quick management of all External & Internal calls.
Handling visitors/parents in a gracious manner and also interact with the Parents and resolve the issue/queries, schedule meetings
Participated in School Expo at Epicentre, VClub, Crowne Plaza
Generating MIS Report
Period : August 2007 till July 2014
Organization : FLUOR DANIEL INDIA PVT LTD
Designation : Office Administrative Co-ordinator
Business : Oil & Gas Company
Ensure smooth functioning and overall maintenance in all administrative aspects.
Provide support to all Staff in travel arrangements, petty cash functions and general administrative duties.
Maintain record of all official document, bills, couriers & contracts.
Managed the day to day running activities of organization.
Handled Admin helpdesk and assign tasks related to housekeeping, plumbing, electrical to the concerned persons.
Generate MIS report and circulate to the respective stakeholders.
Update internal Global Telephone Directory and maintain the employee data excel sheet on a regular basis.
Responsible for maintaining the parking sticker database management – issuance and replenish the same by coordinating with DLF.
Responsible for maintaining the HSE India List on a monthly basis, co-ordinate and arrange First Aid trainings for the employees.
Maintain stocks of consumables and toiletries.
Checking and filling of the monthly bills received on a regular basis.
Travel and hotel arrangements, Forex arrangement, Visa assistance, Verification & processing of the travel bills.
Period : May 2006 till August 2007
Organization : CANON INDIA PVT LTD
Designation : Front Office Executive
Business : Imaging Technology
Quick management of all External & Internal calls.
Handling visitors in a gracious manner and also ensure the movement of the visitor.
Maintenance of meeting rooms of corporate office and Delhi branch.
Vendor Management which includes hotel, travel, courier, stationary etc.
Hotel & Travel bookings, arrangement for visa letter, forex.
Providing travel & expenses support to other management team members
Verification of all travels bills, courier bills.
Maintaining Access system by generating attendance report, lateness report, issuing access cards.
Maintain Database, ordering printing & stationary.
Supporting HR dept. in scheduling Interviews.
Circulating Official mails as and when required.
Period : May 2003 till April 2006
Organization : STUDY OVERSEAS LTD (UK)
Designation : Front Office Coordinator cum Education Counselor
Business : Education Consultants
Responsible for handling Front office, attending visitors, clients etc.
Maintain a excel sheet of the student phone calls and forward to the respective counselor for follow-ups.
Maintain record of all the offer letters received and the photocopies by giving them the Application Code to work more effectively.
Prepare application template for sending applications and other documents to the university.
Keep track of the prospectus stock, inventory and order online as per the requirement.
Design flyers using Photoshop for the upcoming university visits & scholarship flyers for the universities.
Ensure all the Demand Drafts and Visa Declaration forms given by the student are entered and updated in the system.
Responsible for preparing Authorisation Letters of the students and sending them to the universities.
Support the office managers with any preparation required for school visits, exhibition, seminars etc. Required to assist in the educational exhibitions held at British Council and other regions like Chandigarh, Jalandhar, Ludhiana etc.
Arrange the briefing packs for Pre-departure event and ensure that the relevant documents are included like: booklet, city guide, leaflets etc.
Travel and Hotel booking arrangement in other regions for counseling seminars
Also worked as an acting Personal Assistant to Director for 3months
Academic Profile:
2 Years Diploma Course in Secretarial Practice and Office Management from Women's Polytechnic, New Delhi
Certificate course in computers from APTECH covering: MS Office, Lotus Notes
Graduation B.A.(P) from Delhi University in 1996
Higher Secondary in 1993 from Delhi
Secondary in 1991 from Delhi
Personal Details:
Date of Birth : 28th October 1976
Marital status : Married (Rashmi Kathuria)