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Executive Secretary

Location:
Manama, Manama, Bahrain
Salary:
450
Posted:
November 18, 2018

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Resume:

Sara Sumi Johnson

Building: ****

Road: ***

Block: 701

Tubli, Bahrain

E: ac7p7y@r.postjobfree.com

Tel: 33101354

Executive Secretary

PERSONAL SUMMARY

Looking forward to be an Executive Secretary, seeking to assist Managerial level personage of a renowned organisation. Areas of expertise are communication, planning & organising events, travel requirements, providing assistance for the sales group, knowledge sharing & innovation and talent development.

CAREER HISTORY

1. Executive Secretary to GM- Gulf Corporation for Technology, Bahrain: (Sept 15- Aug 16)

Provide administrative assistance mainly to the General Manager and his team as required/requested including correspondences, typing, information research, filing and taking telephone messages and calls. Drafting memos/letters as asked

Schedule meetings and arrange conference rooms.

Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.

Manage hotel bookings and schedules.

Assist in processing visa.

Manage spreadsheets.

Greet and receive visitor.

Prepare confidential and sensitive documents.

Coordinates office management activities.

Determine matters of top priority and handle accordingly.

Prepare agenda for meetings.

Takes and transcribes dictation

Plans events and volunteer activities.

Arrange for the artwork and printing of stationeries.

Coordinate with accounts in clearing invoices.

Coordinate with orders department for delivery of items.

Maintain office procedures

Maintain hard copy and electronic filing system.

Sign for UPS/Fed Ex/Airborne packages

2. PR Executive/ Events Planner at National Group, Bahrain (Dec 13- Aug 15)

Handling all PR front

In-charge of promoting the company via social media, print and visual media.

Handling all Client Relation, Employee Relation and Media Relation.

Planning for the face lift of the company.

Constantly in touch with print, online and broadcasting companies.

Attending media events.

Advising work colleagues and senior managers on various aspect of a media campaign.

Organizing photo opportunities.

Encouraging clients to maximize the use of the media to get their message across.

Planning and organising events.

PROFESSIONAL EXPERIENCE

Competencies:

Comprehensive knowledge of Microsoft applications, including Excel, Microsoft Word, Microsoft PowerPoint

Experience of the following industries: advertising, event management, hospitality and educational.

Familiar in conducting campaigns.

Familiar with the media and communications industry and how it works.

Developing a strategy for regional PR activity and events.

Writing press releases and then submitting them.

Excellent oral and written communication skills.

Employing creative approaches to engaging with new and existing audiences.

Employing creative approaches for customer retention. Personal:

Having a pro active approach.

Creative approach to projects.

Excellent social skills and willing to socialize with potential clients, journalists and media personalities.

Willingness to learn.

Problem solving skills.

An outgoing personality.

KEY COMPETENCIES AND SKILLS

Marketing

Editing skills

Proof reading

Media relations

Well organized

Methodical

Administration

Quick Learner

Motivation

Alternative thinking

Organisational leadership.

Teamwork

Public Speaking

LANGUAGES KNOWN

English: Good Speaking, Reading and Writing Abilities. Tamil: Good Speaking, Reading and Writing Abilities. Malayalam: Good Speaking & Reading Abilities.

Hindi: Moderate Knowledge.

ACADEMIC QUALIFICATIONS

Masters in Public Relation,

Stella Maris College, Chennai, India

Bachelor of Commerce (NonMaths)

Womens Christian College, Chennai, India

PERSONAL DETAILS

Name: Sara Sumi Johnson

DOB: 20-12-1990

Spouse’s Name: Reju Iype

Nationality: Indian

Religion: Christian

REFERENCES - Available on request.

Note: Have a valid Bahrain license.

Declaration:

I hereby declare that the above information is true and correct to the best of my knowledge. If I am given an opportunity to serve in your esteemed Organisation, I assure to do my best to the satisfaction of my superiors.

SARA SUMI JOHNSON



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