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Executive Assistant Administrative

Location:
Côte d'Ivoire
Posted:
November 14, 2018

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Resume:

ADMINISTRATIVE ASSISTANT

Interested in various activities and wishing to work with a dynamic team

Mrs BELLAI MUNNE LARISSA YOCOLLY

Date and place of birth : March 26th 1986 in Abidjan

Marital status : Married with no child

Nationality : Ivoirian

Mob : (225-**-**-**-**

P.O Box : 01 BP 6518 Abj 01

PROFESSIONAL EXPERIENCE

Since April 1st, 2016: Receptionist, AfricaRice Center in Cote d'Ivoire (Former WARDA)

0Ensures mails, letters and parcels received at Reception Desk are delivered to the appropriate people or area

0Registers all visitors using the online system

0Follows up promptly on requests for information

0Answers and manages telephone calls, takes and relays messages to program staff as needed.

0Ensures messages are effectively relayed/ transferred to appropriate staff

0Updates the electronic phone directory and circulates the phone contact list

0Greets visitors in a professional manner, ensuring they are introduced to the appropriate staff members/s

0Creates and maintains a professional impression through punctuality, personal presentation and personal manner.

0Ensures reception area tidiness & cleanliness

0Provides administrative support, such as stamping envelopes, typing documents, and managing calendars, overseeing meeting room bookings, as required.

0Ensures telephone billing of extension/staff and transfers to the Finance monthly

0Allow and monitor access of the visitors using access control system

0Monitors CCTV camera and alerts security if something unusual is observed.

From September 05th, 2015 to March 31st, 2016: Administrative Assistant, State University of new York (SUNY)

The USAID-funded Legislative Strengthening Program in Cote d’Ivoire

0Answers and manages telephone calls, takes and relays messages to program staff as needed.

0Receives all visitors to the SUNY office.

0Organizes, manages and processes all official SUNY correspondence and other project documents.

0Designs and maintains program operations filing system.

0Assists the office manager with the identification of and negotiation with local vendors and other procurement related tasks as needed.

0Assists in the translation of documents.

0Books and confirms hotel reservations and other travel arrangements for SUNY project staff and official visitors.

0Arranges and schedules meetings and appointments for SUNY Staff as needed.

0Assist in the management of office supplies and office operational needs.

0Assist with logistical management: ensure vehicle log books are complete, coordinate the movement of vehicles, ensure vehicles are receiving regular maintenance.

0Assist in the management of office inventory: ensure all assets are logged into the inventory log and labeled with an inventory number, conduct bi-annual inventory audits.

0Assist in the preparation of technical activities as required.

0Other tasks as assigned.

October 15th, 2014 – August 2015 : Administrative Assistant, American Institutes for Research (AIR)

The USAID-funded Program for Support to the Development of Education in Cote d’Ivoire

0Administrative organization of the office

0Preparing missions (in Côte d'Ivoire and abroad)

0In charge of managing the contracts with suppliers

0Management of the petty cash

0Weekly reviews with the financial department

0Handling visitors and Answering phone calls

0Preparring monthly TimeSheets and Compensatory Time Off for staffs

0Preparing meetings and writing reports.

0Administrative Management of staffs and Human Resources.

0Supporting research activities of Public-Private Partnerships (PPP).

August 2012 - June 2014 : Bilingual Assistant, ADERCI (Agence de Développement des Energies renouvelables en Côte d’Ivoire)

0In charge of the secretarial office of the Director (Writing and filing documents, confirmation of appointment

0Translating civil engineering documents used for the construction of Biogas recovery and flaring plant located on Akouédo landfill in Abidjan;

0Organizing meetings;

0Preparing missions (in Côte d'Ivoire and abroad) ;

0Monitoring deadlines allocated to the builders of the plant, in collaboration with the Director;

0Managing the Director’ s agenda;

0Preparing meetings between the Director and staff.

September 2010 - July 2012 : Secretary for Directors, Save the Children in Cote d’Ivoire

0Helping Directors for car requests ; filing MOPs (Movement of Personnel form)

0Writing, Typing and filing letters;

0Translating many documents;

0Confirming appointments;

0Organizing SMT (Senior Management Team) meetings, taking notes and writing reports;

0Watching over reports transmission dates to Save the Children Headquater;

0Managing the agendas of all the Directors;

0Informing the Directors about major events planned by the Ivorian government;

0Preparing expatriates and consultants arrival with Hotels Reservation ; Organization of visits

0Weekly collection and compilation of informations relating to the registration of Save the Children international and national staffs according to UN standards.

0Focal point between UNOCI and Save the Children for making UN badges.

December 2008 - August 2010: Bilingual Executive Assistant, NATIONALE TELECOM

0In charge of managing external relationships with partners and suppliers;

0Keeping the agenda of the CEO;

0Translating/proceeding with e-mails between partners, suppliers and customers;

0Tracking of goods reception process;

0Receiving phone calls;

0Attending important meetings when the CEO is not around;

0Organizing conferences and appointments;

March - October 2008: Executive Assistant, CEDEX-Africa International

0Receiving customers and guests;

0Handling couriers (Reception, writing, filing etc.)

0Purchasing office supplies;

0Receiving phone calls

EDUCATION

2012 : Bachelor Degree in Human Resources and Communication, EDHEC-Abidjan

2007-2008 : Secretarial Degree, Cours Supérieur de Bureautique Notre Dame du Plateau

2006-2007 : BTS Degree (Brevet de Technicien Supérieur) in Communication, INstitut Supérieur des Sciences Appliquées Abidjan

[2004-2005] : High school diploma with major in science, Institut Soma Samaké d’Adjamé (Abidjan)

SKILLS AND ABILITIES

oAssists and coordinates with the Shipping and Customs Supervisor with the shipment, the transfer, the clearance and the receipt of company property coming from abroad.

oOrganizes the procurement of goods and services, both locally and overseas as directed by the supervisor.Assists with orders processed through GSA, requisitioning items

oReviews and controls services received from local Packing and Transit Industries.

oPlans and arranges for the survey and packout process for Mission personnel.

oAdvises personnel of the status of their shipment allowance entitlement.

oProvides cost effective comparison covering outbound shipment and ensures most direct mode of shipment is effected.

oLiaises with Packing and Transit Companies, Shipping and storage companies, Airlines, Customs officials and Port or Airport authorities to coordinate required clearance for each inbound and outgoing cargo.

oReviews transit companies invoices for payment.

oProcesses bills and identifies and reports anomalies.

oResearches and identifies VAT invoices and passed the invoices for processing of exonerations.

oCoordination of appointments and meeting and discretion over sensitive documents

oCapacity to translate orally from English to French and from French to English;

oReliable competences in file systems and good knowledge about methods of securing documents;

oVery quick in typing; Preciseness in written translation of documents (English – French);

oProduction of documents for meetings, seminars and conferences.

LANGUAGES

oEnglish : Fluent in reading, writing and speaking

oFrench : Fluent in reading, writing and speaking

Excellent in working on softwares such as WORD; EXCEL; POWERPOINT, OUTLOOK and in using Internet

JOB KNOWLEDGE

Experience about US procedures for having worked with two (02) USAID projects,

Good working knowledge of international organizations

MISCELLANOUS

oMay 2003 –June 2012 : Bilingual Volunteer Interpreter, « Living Foundation » NGO

Oral translation of messages from English speakers (British, Ghanaians, Nigerians, Americans etc

oGood dressing; Strong writing and communication skills; Adaptability to any multicultural environment; Team player; loving Music, Reading, Travelling and anything related to culture.

oDriving license (BCDE)

REFERENCES

Mr. Gilbert Kato (ac7ovx@r.postjobfree.com)

Infrastructure Manager, AfricaRice Center in Abidjan

Contacts: (225-**-**-**-**

Mr. COULIBALY N’Djanbile Kassoum (ac7ovx@r.postjobfree.com)

Area Coordinator, International Rescue Committee

Contact: (225-**-**-**-**

I hereby certify sincere this my curriculum vitae

Abidjan, July 12th, 2018



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