Phyllis B. Brown
Gallatin, TN 37066
Overall Skills: Intacct, Opie P&I, Futura, Allregs, FICS, Goldmine, MAS 90, MAS 500, Outlook, Word & Excel, Expensify, Basware, Scala, Readsoft,Thin client & Microsoft Dynamics
Employment History: BCP Group LLC Nashville, TN 37205
(April 2015 – Present)
Title: Accounts Payable Manager/Specialist
Functional Responsibilities: Responsible for the corporate accounts as well as 14 of our 32 Prosthetic & Orthotic center and Fabrication labs. Our accounts payable department is a full cycle department.
Receive all invoices in by regular mail, email and online websites on a daily basis.
Attaining controller’s approval on non inventory invoices, code and key into the AP system.
Reconciling all invoices with purchase orders in the inventory system, code and key into the AP system.
Reconcile expense reports on a weekly basis get approval and key in for payment.
Prepare rent log for newly acquired centers and pay all rents on a monthly basis also make any adjustments to rents during the year when needed.
Cut checks once a week as well as ACH and record transfer payments. Cut out of cycle checks as needed.
Set up new vendors into both the inventory and AP system.
Collecting scanning and entering all W-9 information in the AP system for new vendors.
Reconciling monthly statements calling vendors to collect any missing invoices and researching any differences.
Preparing year end 1099 misc, 1099 INT and 1096 forms for submission to the IRS and vendors.
Making sure the department is running smoothly and all policy and procedures are being followed and in forced.
Training new employees.
Skills: Word, Excel, Outlook & MAS 500
Employment History: CSHM, LLC Nashville, TN 37219
(Nov. 8, 2006 to September 2014)
Title: Accounts Payable Manager
Functional Responsibilities: Responsible for all corporate accounts and inter-company invoices along with any new dental centers that are scheduled to open. We are a full cycle AP department.
Date stamp received, code invoices that come in on a daily basis and send to appropriate department manager for approval for payment.
Prioritize and key all invoices and credits for payment in on a daily basis. Reconcile statements as they come in on a weekly basis and research any past due amounts.
Pay rent for 74 dental centers along with the management company monthly.
Make adjustments to the rent logs for Rent, Cam, Taxes, and Insurance when needed.
Key in purchasing card activity on a monthly basis and expense reports on a daily basis.
Set up EFT information for new employees and national vendor accounts.
Set up new vendors into the system and collect W-9 forms for our files as well as entering updates to our vendor database.
Set up all garnishments and cut checks on a bi-weekly basis for payroll.
Assist treasurer with weekly forecasting.
Prepare weekly cash requirements as well as electronic fund transfers (ACH).
Cross check AP employee’s vendor information on checks against the invoices.
Prepare vendor files for the upcoming year and prepare the old files for offsite storage.
Perform year end evaluation for AP staff and set goals and objectives for the following year.
Assist in month end closing.
Prepare 1099s and 1096s for yearend submission to the IRS and vendors.
Supervisory Responsibilities: Ensure that the department is running smoothly and all vendors are getting paid in a timely manner for 74 dental centers and corporate accounts. Process approximately 5,000 invoices per month, as well as research any past dues from monthly statements. Understand the department and our employee’s needs develop working procedures, as well as ensure that all AP employees are in compliance with company’s policy and procedures.
Perform year end staff evaluations and discuss goals for the new year.
In charge of offsite storage, implementing policies and procedures for the AP department as well as streamlining procedures as needed. I have supervised 4 employees in my department at one time. Served as the acting office manager on the 3rd floor in charge of ordering supplies for 6 departments and making sure that the floor was well stocked and within budget. I’ve been with this company from the beginning, formed the AP department trained staff and helped in writing the policy and procedures for the department. I also have experience bankruptcy unfortunately and brought the AP department through a chapter 11 along with a wind down and liquidation.
Skills: Goldmine, Allregs, AS 90, Outlook Word & Excel
(April 4, 2005 – September 30, 2006) Red Coats Inc. & Datawatch Inc. and 2 other companies
Bethesda, MD 20814
Title: Accounts Payable Manager
Functional Responsibilities: Responsible for all corporate accounts and ensuring that the department was running smoothly supervising up to 3 other employees.
Open daily mail, date stamped received, code and send to the proper manager for approval.
Key daily invoices, expense reports and garnishments.
Upload monthly invoices that were emailed from national accounts.
Prepared weekly cash requirements and cut checks for disbursement.
Setup new garnishments for payment.
Check monthly statements and research any past dues.
Prepared yearly 1099s for vendors and the IRS.
Collected W-9 forms from new vendors and entered all information in the AP system.
We took care of the AP for three companies.
Can provide more work experience if needed.