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Administrative Assistant

Location:
Athol, Massachusetts, United States
Posted:
November 06, 2018

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Resume:

JUTTA GRENIER

*** ****** ****** *****, ** ***** 978-***-****

ac7mil@r.postjobfree.com

Dedicated, organized and focused Administrative Assistant with over 15 years of experience providing executive level administrative support, who excels at prioritizing, completing multiple tasks simultaneously. Proven track record of accurately maintaining detailed records, generating reports, outstanding communication and interpersonal skills. Is seeking new opportunities.

EXPERIENCE

MARCH 2018 – PRESENT

ADMINISTRATIVE ASST., COMPLETE STAFFING SOLUTIONS, INC., MARLBOROUGH, MA

Contracted by staffing agency Complete Staffing Solutions, Inc. to work on a temporary bases as an administrative assistant.

RECEPTIONIST, HELEN OF TROY, MARLBOROUGH, MA

Managed the front desk by greeting visitors and maintained security by handing out badges. Transferred and answered all calls including handling mail and office supply.

• Developed excellent relations to client due to my flexible,

professional and quick adaptable ability, which resulted in multiple

re-assignments since March 2018.

JULY 2018 – AUGUST 2018

RECEPTIONIST / ADMIN ASST., COMPLETE STAFFING SOLUTIONS INC., MARLBOROUGH, MA

Welcomed candidates in a warm and professional demeanor and verified completion of application packages. Assisted human resource department with various administrative task as well as entering employee information into database.

• Completed I-9 Employment Eligibility Verification form.

• Followed up on missing paperwork to ensure all documents are on file

that are required by law and filed them appropriately.

• Reported and tracked recruiters interview schedule.

• Trained new administrative assistant.

NOVEMBER 2006 – OCTOBER 2017

WAREHOUSE EXECUTIVE ASSISTANT, W.E. AUBUCHON CO., INC., WESTMINSTER, MA

Provided high level of support to the distribution center manager. Responsible for numerous administrative functions, including management of letters and postings.

• Managed inventory and ensured accurate documentation were on file for

financial reports and outside auditors.

• Resolved and oversaw invoice and delivery discrepancies by working

closely with accounts payable and vendors to solve the issue.

• Established monthly reporting for the CFO and accounting department.

• Recognized for consistent drive to exceed expectations in support of

the distribution center team and store managers.

• Answered and followed up on any requests in a timely manner from both

the organization and outside stakeholders.

JANUARY 2005 – OCTOBER 2006

REAL ESTATE ADMIN. ASSISTANT, W.E. AUBUCHON CO., INC., WESTMINSTER, MA

Collected, entered and maintained tenant information and rent payment. Prepared and mailed letters to tenants and landlords.

• Tracked utility usage to assist with net billing.

• Ensured certification and liability insurance was current.

• Handled tax assessor forms.

JANUARY 2004 – DECEMBER 2004

MAILROOM ADMINISTRATOR, W.E. AUBUCHON CO., INC., WESTMINSTER, MA

Handled all mail and packages. Maintained shared printer and ensured adequate office supply. Provided administrative support to office and store managers.

• Created business cards for executives and store managers.

• Prepared company monthly newsletter.

• Designed birthday cards to be mailed out to all employees.

• Generated postage using Postal and UPS label machine.

DECEMBER 2001 – JUNE 2003

MANAGEMENT & TEAM ASST., HEWLETT PACKARD GMBH, BOEBLINGEN, GERMANY

Prepared management presentations and monthly reports and assisted with calendar and meeting schedule. Coordinated domestic and international travels including booking flights, hotels and transportation.

• Hired as a management and team assistant after one year of temporary

assignment as an office assistant contracted by the staffing agency

Manpower.

• Maintained inventory stock for office supply and equipment placed

orders if necessary.

• Organized team and training events.

EDUCATION

APRIL 1997 – DECEMBER 1999

ASSOCIATE OF ARTS: BUSINESS ADMINISTRATION

INTERNATIONALER BUND BILDUNGSZENTRUM, BOEBLINGEN, GERMANY

SKILLS

• Microsoft Office

• Expense reporting

• Record Management

• Resourceful

• Ability to work independently

• Self-starter, continuous learning

• Data Management • Dedicated team player

• AP / AR understanding • Time Management

• Bilingual in English and German • Accurate and detailed

• Written / verbal Communication • Maintaining confidential information

ACTIVITIES

Passionately gives back to the community by volunteering and fundraising for United Way, Relay for Life, GAAMHA, Inc. and the AED Foundation, to fight against hunger, cancer and awareness of substance abuse disorder.



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