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Manager Executive Assistant

Clementon, New Jersey, United States
November 03, 2018

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Satneet Kaur

Address: Bldg ***, Apt-* Echelon Road, Voorhees NJ 08043

Phone number: 862-***-**** email:


Master’s in Business Administration (MBA-HR), Mohali (India), Sikkim Manipal University (2012)

Bachelors in Business Administration (B.A), Chandigarh (India), Punjab University (2002)

Diploma in Architectural Assistantship, Chandigarh (India), Punjab Technical University (1999)


Microsoft Office (Word, Excel (Pivot tables), Power Point,, Outlook, QuickBooks, ERP, Z-Axis, SAP, ACCPAC

QA Software Testing course from H2K Infosys.


15+ years of experience in variety of industries providing support to Senior Executives. Excellent time management skills with ability to prioritize and handle multiple projects in fast-paced environments.

Customer Relations, Human Resources, Billing Management, Administration and Front Office Coordination, Accounts Payable.

Strong interpersonal communication skills with the ability to collaborate with diverse individuals.


June 2016 – Present --- Art Guild Inc.

Art Guild Inc.

Art Guild creates trade show exhibits & events programs, fabricates, installs museum exhibits, lobbies, showrooms, visitor centers, retail displays fixtures.


Accounts Payable/ Documentation Co-Ordinator

Job Responsibilities

•Codes Invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system. Handles all vendor correspondence via phone or email.

•Prepare reports and submit reports to Manager.

•Weekly volume of coding vendor Invoices-115-130

•Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.

•Assist Manager in all duties.

•Print AP Emails, PO’S

•Sort and distribute incoming mail

•Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

•Files, maintains, and distributes accounting documents, records and reports.

•Separate – Discount from Regular. (discount is always done first)

•Maintain Master Card Entries of Employees in ACCPAC.

•Check Batches once entered in ACCPAC before posting is done.

•Respond to all vendor inquiries

Reconcile vendor statements, research and correct discrepancies

•Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices

Assist with other projects as needed

•Maintains all accounts payable reports, spreadsheets and corporate accounts payable files

•Assist in month end closing

•Performs filing and coping.

Distributes signed checks as required.

•Maintain Fixed Assets Invoices.

•Post Usage inventory sheets and Graphic Sheets in ACCPAC

•Close jobs no

•Work on Final Zero Invoices

October 2014 – June 2016 --- Multani Enterprises

Multani Enterprises

Multani Enterprises is the Authorized dealers for Gas Stations, Convenient Stores and Real Estate services.


Administrative HR Assistant and Billing Manager

Job Responsibilities

•Manage billing and Invoicing on QuickBooks platform.

•Approve monthly invoices and chargeback.

•Tracks all Invoices to ensure proper back up records are maintained and timely payment made to vendors.

•Spearhead financial performance reporting and tracking process.

•Resolve complex billing issues.

•Review the processing of billings.

•Ensure confidentiality and security of corporate and personnel information.

•Supervise other administrative deliverables.

•Coordinate with Management in maintaining data and financial records.

•Preparation of monthly sales reports.

• Answering employment related questions or directing calls/questions

•Processing and following up on workers compensation claims

•Facilitating new hire set-up into various systems

Processing employee transfers

•Other general administrative / Human Resources related tasks as assigned

•Employees Time in and Out Data Entries in ACCPAC.

May 2012 – September 2014 --- Visa Care Services Inc.

Visa Care

Visa Care is the Authorized franchise for the BLS for processing the Indian visa related services and passport renewal services


Visa Processing Manager

Key Responsibilities

•Assists customers with their documents, filling up with their applications.

•Responsible for completion of all relevant visa and immigration documents.

•Maintain strong working relationship with all customers.

•Interact and help customers with their queries.


Executive Assistant-H.O.D-R&D (CLAAS India Pvt. Ltd.) December 2010-January 2012

Executive Assistant-H.O.D-Exports (MAX India Ltd.) September 2008- May 2009

Office Manager-Widex India Private Ltd. January2004-September 2008

Customer Relations Manager- HDFC Back Ltd. April 2002- December 2004


Excellent communication and relationship management skills with ability to interact effectively with people at all levels.

Ability to identify key problems and provide creative solutions.

Effective interpersonal skills to co-ordinate and participate in a team environment and achieve organizational goals.

High-energy individual with an Innovative, Pro-active approach.

Excellent exposure in Monitoring of Customer satisfaction & analysis

Satneet Kaur

Contact this candidate