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Senior Administrator / Project Assistant

Location:
Ottawa, Ontario, Canada
Salary:
50,000
Posted:
October 31, 2018

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Resume:

*

Jo-Ann McGlone

**** ****** ** **

St. Eugene, Ontario K0B1P0

ac7kh2@r.postjobfree.com

Home 613-***-****, Cell 613-***-****

I have 30 years’ experience in all phases of the National Defence Documentation/Publications/Configuration/Data Management world including new and revised documentation development using MS word, Adobe & Native file formats, converting, processing, editing, reviewing, updating, publishing, packaging and delivery for all classes of vessels.

I am currently in the process of getting my clearance my DCN # 118**-***** 112**-*****.

EDUCATION

High School Diploma Verdun Catholic High School 1976 SKILLS

• MS Office Suite

• Adobe Acrobat Professional

• CMSTAT

• FoxPro

• Visio

• JD Edwards (Database)

EXPERIENCE

July 1998 – December 2017 Fleetway Inc, Ottawa, ON Front Desk Senior Administrator

• Answered phones, assisted managers in their day to day requirements if needed.

• Handled incoming/outgoing courier services.

• Entered all incoming mail (invoices, cheques) into an access database.

• Entered employee timesheet information into JD Edwards database.

• Matched courier invoices with proper tracking numbers to hand over to accounts payable.

• Created several in-house "How to Guidelines":

how to use the new phone system;

how to (fill out form) for courier pickups;

how to submit an Expense Claim; and

how to enter (invoices, cheques) into the database. Senior Administrator

• Assisted in the formatting for AOPS and AJISS proposals.

• Created a template for the AOPS program required manuals.

• Worked very closely with the New Business Development Manager creating and updating proposal templates. Duties included:

Reviewed the Request for Proposal (RFP) and created template shells with the mandatory requests for the Technical, Financial, and Certification requirements;

ac7kh2@r.postjobfree.com

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Reviewed formatting after converting to PDF to make sure there were no hic-ups; and

Prepared CDs and CD covers for final delivery.

Project Administrator C T133 (1-year project)

• Participated in all phases of Data/Configuration Management for the CT133 Publications Management Services Project.

• Developed and processed monthly progress reports.

Verified all invoice information, documentation development including; editing, reviewing, updating, publishing, packaging and delivery.

• Department National Defense (DND) Administrative Procedures for correctness of layout and procedures.

• Alteration to the publication Access Databases.

• Knowledge in the National Defence Indexing and Documentation.

• Trained new personnel on this project to require a firm understanding of the National Defense Identification D System.

Project Manager General Dynamics LAV-APC Project (11-year project)

• Responsible for all the changes, updates, and revisions to the contract.

• Prepared all contract changes from Program Management Office (PMO) Light Armored Vehicle (LAV) and General Dynamics (GD).

• Supplied the requested changes to both parties for their approval which included the complete revisions of the full contract (several volumes, Articles A to Z) and prepared final approved contract in both CD and paper formats for both parties. Desktop Publishing for the Canadian Navy

Canadian Forces Technical Orders (CFTO’s) Development

• Developed unilingual manuals (1st and 2nd) from native file formats for submission to translation authorities for a dual column bilingual manual.

• Developed courseware for DND for the Standard Ship Maintenance and Repair Specification (SSMRS) Template, and subsequently provided the classroom training.

• Managed and coordinated the conversions of all Iroquois (IRO) Class, Protector

(PTR) Class, and Halifax (HFX) Class SSMRS into the template (ongoing).

• Provided guidance to the Victoria Submarine Class personnel on SSMRS template usage.

• Compiled and prepared technical status reports on all HFX and IRO Class Canadian Forces Technical Orders (CFTO) that are currently in production at Fleetway Inc. Over 10, 000 individual technical projects are tracked from original receipt from DND to final CFTO delivery to Canadian Forces Publications Depot

(CFPD) (ongoing).

• Broad range of electronic data manipulation support services for example, the creation of both HFX and IRO CFTO Work Orders, compiling Life Cycle Management (LCMM) Drafts.

• Final Observations, and the creation of formal DND CFTO Acceptance Forms. ac7kh2@r.postjobfree.com

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May 1986 - March 1998 Loral (Paramax) Canada Inc. QC Senior Administrative Assistant

• Actively participated in all phases of the Canadian Patrol Frigate Program (CPF) Data/Configuration Management including; documentation development, processing, editing, reviewing, updating, publishing, packaging and delivery of:

Maintenance Plans;

Preventive Maintenance Plans, Performance Tests; and

1st Line, 2nd Line and 3rd Line Maintenance Manuals.

• Prepared departmental briefing material.

• Developed and produced Operating Procedures to meet ISO 9001 standards.

• Negotiated with sub-contractors for the printing of technical documentation.

• Co-ordinated departmental word processing workload.

• Supervised the production of sub-contract and internally developed documents.

• As a data terminal operator, input and managed a mainframe database of approximately 100,000-line items.

• Assimilated the result provided by 9 logistics support analysis engineers.

• Provided all graphics support including developing, scanning and enhancing schematics, line drawings, and charts.

• Instructed co-workers in the production of technical documentation to Canadian Government standards.

Randstad Canada

Ottawa, ON

Attention: Kyle Blezard

Electronic File Management:

I have 30 years’ experience in formatting and electronic filing of 1oo's of manuals for the Canadian Navy.

Data base:

I have populated and cross referenced these manuals in a company created data management data base. (30 yrs.)

Project Management: (1 year)

I was a Project Manager for General Dynamics LAV-APC Project (11 yrs.) My responsibility included:

• Changes, updates, and revisions to the contract;

• Prepared all contract changes from Program Management Office (PMO) Light Armored Vehicle (LAV) and General Dynamics (GD);

• Supplied the requested changes to both parties for their approval which included the complete revisions of the full contract (several volumes, Articles A to Z); and

• Prepared final approved contract in both CD and paper formats for both parties All my experience comes from learning on the job. I am a quick study on new software. Sincerely

Jo-Ann McGlone

ac7kh2@r.postjobfree.com

Home 613-***-**** Cell 613-***-****

October 17th 2018



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