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Manager, Admin, HR, Document Controller

Location:
Doha, Doha, Qatar
Posted:
October 30, 2018

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CURRICULUM VITAE Biju Abraham

Mob: ********

Email: ac7jrx@r.postjobfree.com

CANDIDATE NAME

Candidate Name Biju Abraham

Visa status Transferable

Nationality Indian

Resident Qatar

Contact Numbers 55976279, Res: 44510092

SUITABILITY

Suitability 18+ years of experience

Qualifications BBA from Pondicherry University, India 1999 - 2004

Studied Bachelor’s Degree in Business Administration (Finance) in Qatar, exam conducted by Pondichery University, India

Training/Courses Effective Communication Skills

Time Management, Outlook,

ACONEX & PROMIS Software (Project Management Information System) & Human Resources Management

AVAILABILITY & EXPECTATIONS

Availability Immediately, (less than a week)

Salary As per your grading system

Age 43, Still young

BRIEF HISTORY

Having 18 years of experience in Office administration, sales and customer service focused roles. Currently I am working with Blue Galaxy Nursing Services as HR In-charge, At Projacs worked as Sr. Document Controller and Site Administration In-charge, 5 years of experience in HR Department as HR Officer in same company, worked also in a Rent a Car as Sales & Purchase Manager for 3 years. In Royal HaskoningDHV/Ballast Nedam I worked as Office Manager/ Document Controller where I respond to the daily requirements of HR & administration activities for Al-Sharq Crossing Project, (Client-Ashghal). Also I am very much familiar with Qatar Labour laws and regulations, familiar with Aconex and other Document Management Software’s. 3 years of Experience as a Sales Manager of a Rent a Car Co. in Qatar.

SKILLS

I have excellent communication skills and I am solely responsible for coordinating with the Corporate HR and Finance departments in other countries and reporting directly to my HR Manager in Bahrain. Direct involvement with recruitment procedures and coordinating with selected candidates for appointments and its associated formalities to bring the candidate in the organization from local/overseas recruited. I am trustworthy and dependable in dealing with highly confidential matters.

Also have strong administrative skills and can handle and operate office equipment, performing routine office administration, preparing reports and providing office support to staff as required. I am holding several diplomas in computer applications and I am an expert user of MS Office, Expedition, Promis & ACONEX (documentation software), Desktop Publishing packages and a wide range of other software. I speak a range of languages including English, Hindi, Arabic, Tamil and Malayalam. CURRICULUM VITAE Biju Abraham

Mob: 55976279

Email: ac7jrx@r.postjobfree.com

WORK HISTORY

Since April 2016

Blue Galaxy Nursing Services

Working as HR In-charge of a small nursing service company and I am responsible for develop newly opened section of Blue Galaxy group of company, Recruit nurses from overseas and also from locally, Find new Clients and provide qualified nurses as per the requirement of Clients etc.. Responsible recruiting formalities from A to mobilization; Arrange staff accommodation Selection of potential candidates via telephone and personal interviews based on recruitment request from the respected departments. I am Responsible to coordinate with PRO for Visa availabilities, Visa application, renewal of visa etc.

November 2015 to March 2016

Royal Haskoning for Al-Sharq Crossing Project since 2014 Sep to April 2015 as Document Controller & worked in Ballast Nedam as Office Manager

As a Document Controller I am responsible for updating and take feedback from Aconex for all incoming outgoing correspondences, preparing transmittal and to send to Client with Consultants reply through ACONEX

Responsible for handling of incoming documents in accordance with the Data Management Plan.

Responsible for controlling the document number and revision of all outgoing documents.

Responsible for controlling the document is in concurrence with the style guide.

Responsible for preparing outgoing transmittals, preparing submissions on Aconex and in hard copy.

Responsible for recordkeeping of all outgoing documents.

Provides general support to the project team with regard to document management.

Conduct Interview, arrange CV, Car Rental Arrangement, Housing arrangement, Internal

Meeting arrangement, Making Agenda etc.

Memo, Letter, Agenda, Minutes, Transmittal, Invoice

Drawings (AutoCAD)

Presentation (MS PowerPoint) & Data sheet (Excel) 2009 -2014 August

Projacs International, Qatar

Senior Document Controller

As a Senior Document Controller, I was supervising and monitoring the works of Document Control department and to make sure all the data’s to be verified it is correct. Ensure properly updated in PROMIS Software and to remind the Engineers for proper follow-ups on time.

In-charge for all incoming outgoing mails, e-mails, drawing submittals, material submittals, inspection requests, RFI, Generating Monthly, weekly reports etc.

Manage site admin/engineering staff for a huge project with different packages and monitor their work progress and assist them for day-to-day requirements of site and coordinate with main office for daily smooth running of site and coordinate with Consultants and Contractors. 2005 – 2009

Projacs International, Qatar

HR Officer

Worked as HR Officer with 170 Engineering staffs for their day to day requirements. I am fully responsible for the HR & Admin matters as I was reporting to the HR Manager based in Bahrain and also coordinating with Corporate/Accounts departments in other countries. Good knowledge about Qatar Labour Law and formalities. CURRICULUM VITAE Biju Abraham

Mob: 55976279

Email: ac7jrx@r.postjobfree.com

2001 – 2005

ASCO Consulting Engineers, Qatar

Executive Secretary

Worked as Executive Secretary with full responsibility for the day to day activities at the Horse Race Track, Landscaping and Grandstand Project Site Office at Racing and Equestrian Club, a prestigious project cost QR. 70, 000, 00.00

Assisting the Project Manager and Project Coordinator for day to day running of the Site Office. 1996 – 2000

City Rent A Car, Qatar

Purchase and Sales Manager

I was solely responsible for the business activities and administration of this office. During my tenure as Sales In-charge.

Customer Focused Role and started new rent a car with 4 car and increase to 60 vehicles Concentrate on doing business with reputed companies and providing timely service and giving complete satisfaction Increased 15% sales a year and Good contact with car dealers. Purchase necessary cars and deal with dealers in Qatar and arrange necessary papers for installment payments and providing necessary guarantee cheques and other documents for car dealers. Work out the development plan and corresponding action plan for Sales Department according to the company’s business and strategic requirements. Meet the requirements of the Sales department’s key performance targets set by the company Manage the department. Design and optimize the processes of the Sales Department. Ensure the effective implementation of the processes. Allocate the work in the department reasonably and lead the subordinates to complete the relevant tasks. Coordinate communication and cooperation between the Sales Department and other departments, branch organizations or external organizations so as to bring the relevant functions of the Sales Department into full play. Report to supervising positions Make decisions within the authorization. Report the work beyond the authorization to the supervising positions timely, and provide sufficient information for decision-making. Lead the subordinates to complete all kinds of reports and management statements that the Sales Department takes charge of and report to the supervising positions regularly. Report the significant issues and sudden occurrences to the leaders timely. 1994-1996

Overseas Commitment, New Delhi, India

Secretary/Coordinator

Typing all outgoing letters and memos to various clients. Maintenance of backup and update the data properly. Updating the departmental filing system, sending enquires to overseas companies Duties and Responsibilities (Previous and present) HR & ADMIN RELATED JOBS

Assist the Management with the development of HR Policies, Procedures and systems covering all aspects of HR law.

Keeping of Basic accounts details and dealing and Petty cash transactions. Scan & file the documents and distribution

Arrange Business trips, Process visa applications and coordinate with PRO, Process Invoices for payments

Perform selection process by short listing candidates and coordinating interviews with hiring manager.

Attend Telephone calls and wishing guests, taking messages and inform proper staffs, checking e-mails print and distribute to concerned managers for necessary action.

Arrange all necessary facilities for staff accommodation and renewal of rent contracts on time.

Making Agenda for meetings and inform concerned person for meetings

Update employee files with Employee Relations to document personnel actions and to provide information for payroll and other uses. Arrange gate pass and access cards for staffs

Ensures all visa formalities are completed in line with local regulations and policy. Collate all staff requisition request from all departments, prepare checklist

CURRICULUM VITAE Biju Abraham

Mob: 55976279

Email: ac7jrx@r.postjobfree.com

Lead recruitment efforts and recruiting coordination for specific department. Handle staffing coordination requirements (job description, screening CV's, interview scheduling, applicant tracking, approval process, candidate follow up, etc).

Follow-up with PRO for Visa availabilities, Visa application, renewal of visa etc., Monitor

Medical card records, issuance and renewal

Administer compensation & benefits based on the policy of the organization.

Manage employee Performance Company wide. Conduct annual appraisals. Adhere to the HR policy and execute. Amend the policy in consultation with the management team and employees as and when required.

Responsible for the day-to-day coordination of all HR policies and programs like absence, vacation, general employee inquiries, etc.

Coordinating with the recruitment agencies, Post Newspaper Ads, post ads in jobsites etc., to fulfil the company manpower requirement.

Screening & selection of potential candidates via telephone and personal interviews based on recruitment request from the respected departments.

Ensuring all new employees recruited receive the relevant employment documentation.

Assist the Management with the development of HR Policies, Procedures and systems covering all aspects of HR law.

Coordination between management and employees regarding HR issues. Staffs accommodation arrangements, renewal of rent contracts on time.

Preparing Employee evaluation reports including Evaluation and Encoding employees in complete office for salary increments

Processing of Expenses reimbursements of Employees Monitoring employee’s confidential files

Prepare all the documentation for government liasioning and coordinating with PROs to complete RP renewal, employment contract renewal within the time limits.

Coordinating with bank for various formalities related to employees and department Providing supporting documents to the insurance department for addition, deletion & transfer of employees as well as for their dependents

Taking care of exit formalities for resigned and terminated employees of all level. In-charge of all employees’ passport and coordinate with PRO for visa process. Issue passport to employees’ for their leave & other activities and follow up for collecting.

Issuance of salary certificates, warning memos, violation letter, termination letter etc. Keep track of all salary deduction, absentees, vacation report, appraisal, violators, etc.,

Drafting highly confidential correspondence, maintaining senior managers and executive personnel files

Assisting in payroll preparation and final checkup before issue salary transfer letter to bank. Document Controller Job Details

Vendor data registering, circulating and tracking of documents through the divisional document tracking software, Scanning and uploading of all documents in the system.

Monitoring and controlling all the centralized document control activities and other document controller’s activities.

Controlling of In-house generated drawings and documents filing and superseding.

Maintaining the incoming & outgoing registers.

Preparation and distribution of controlled project documents such as Project quality procedures, Change Control forms etc.

Compiling and handover of final project documents / drawings as-built as per requirements.

Maintain the document filing system, document registers and indexes.

Develop a distribution matrix to handle distribution of information to team members and external sources as determined by the approved matrix.

Updating and maintaining the Technical library with latest standards and Coordinate storage and archiving of project and organization records.

Preparing Weekly / Monthly Reports of design & construction submittals and keeping Track of Project Correspondences, Variations Log for Commercial Department in Excel Logs.

Working closely with the Project Managers, Proposal Managers and Head of the Departments in preparation of Proposals and Pre-qualifications.

Responsible for the production of status reports for weekly/monthly meetings Record Document Control Issues to discuss in Weekly Progress Meeting

Ensure properly updated in PROMIS Software and to remind the Engineers for proper follow-up on time. CURRICULUM VITAE Biju Abraham

Mob: 55976279

Email: ac7jrx@r.postjobfree.com

In charge for all incoming outgoing mails, e-mails, drawing submittals, material submittals, inspection requests, RFI, Generating Monthly, weekly reports etc.

Manage site admin/engineering staff for a huge project with different packages and monitor their work progress and assist them for day-to-day requirements of site and coordinate with main office for daily smooth running of site and coordinate with Consultants and Contractors.

Achievements

I was fully in-charge of a newly started rent a car company in Doha as Sales and purchase Manager and I was able to Increase the business 15% per year. Well knowledge about customer dealing and also dealing with insurance Companies, traffic departments and keeping good relation with number of multinational companies. References:

ASCO Qatar: Mr. Kamal Omar, General Manager,

Email: ac7jrx@r.postjobfree.com; 44100500

Blue Galaxy Mr. Liju Thomas, General Manager

Email: ac7jrx@r.postjobfree.com

Tel: 30338485



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