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Assistant Executive

Milwaukee, WI
October 29, 2018

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**** ***** **** ******

Greenfield, Wisconsin 53228


Work Experience

May 2018 - present GODFREY & KAHN, S.C. - Legal Executive Assistant Areas of Law: Litigation

Computer Programs: Microsoft Office Suite. SharePoint, Outlook, Excel. i-create, Acrobat Adobe, Power Point. Big Hand, Visio, Cysco Jabber, DTE iNet

Maintain attorney business development contact lists through the firm’s CRM; consistently and professionally communicate through internal and external calls and emails, building relationships with clients; perform administrative tasks independently; prepare, modify and finalize documents, correspondence, legal documents, transcription, memos, closing books and other materials; proofread all materials for typographical errors, office style conformity, accuracy and inclusion of required information and enclosures; schedule and manage internal and external meetings, calendars and docketing; work with the firm’s receptionists to reserve meeting rooms and ensure meeting needs, including ensuring that refreshments are available as needed; facilitate incoming and outgoing mail; manage attorney expenses and check requests; timely filing and maintenance of paper and electronic documents and records; assist in preparing, reviewing and finalizing client invoices; coordinate travel arrangements and expense reporting; strong ability to manage a wide variety of work streams simultaneously, with accuracy and speed; demonstrate a positive attitude, high energy and a strong passion for my work; team player by cooperating and collaborating with others to achieve timekeeper/firm goals and objectives; engage with clients in a professional, clear, concise, positive and timely manner; apply critical thinking and sound judgment to set priorities, meet deadlines, make decisions and independently resolve complex problems; demonstrate initiative and resourcefulness to obtain information needed to perform duties with minimal supervision; research as requested; perform duties as assigned, such as assisting timekeepers with personal matters (schedule meetings, travel arrangements and manage calendars); excellent organization, time-management and prioritization skills

March 2006- April 2018 - Stanford Law Offices, S.C. – Legal Assistant

Areas of Law: Worker’s Compensation, Civil Litigation, Personal Injury, Wrongful Death, Social Security Disability

Computer Programs: Microsoft Word, Outlook, Excel, Time & Chaos

Excellent communication skills, multi-tasked, problem solver, detail oriented, self- starter, well-organized, meet deadlines in a timely fashion, works well under pressure, legal and medical terminology, extensive client contact, Internet/Intranet research, Download Share

preparation of confidential legal documents, pleadings, discovery, briefs, formal applications from materials provided by attorney; preparation of spreadsheets for filing with the DWD; obtain medical records by contacting healthcare providers; maintain attorney’s calendar, set up appointments, schedule depositions, set-up travel arrangements, maintain computer printers and supplies; coordinate meetings; purchase office supplies, legal forms and furniture

November 2004 –March 2006 Godfrey & Kahn SC – Word Processing/Project Center Supervisor

Areas of Law: Litigation, Real Estate, Estate Planning, Corporate, Labor & Employment, Finance

Computer Programs: Microsoft Word, Excel, Power Point, iManage, Deltaview, Elite, DTE, Visio, Novell Groupwise, DocsOpen, RollCall, Adobe Acrobat 6.0, VXP Player, VXP User Interface, Lotus Notes

Review and prioritize projects; clarify outcome with attorney; coordinate workflow; resource person for project center regarding styles and formatting; expert-level word processing/secretarial skills, create forms, spreadsheets, diagrams, flowcharts, manuals, tables; mail merge letters, envelopes and labels; scan documents and format text into Word document; scan documents into PDF format; convert Word documents into PDF format; re-format corrupt documents; prepare Power Point presentations; excellent proofreading and grammar skills; communicate effectively with wide range of individuals; monitor daily staffing; train new support staff on computer software; coordinate vacation requests to ensure adequate coverage; order office supplies.

April 1997 –July 2002 Foley & Lardner - Legal Secretary

Areas of Law: Corporate Finance, Commercial Computer Programs: Microsoft Outlook, Word, DOCS Open, Excel, PowerPoint and Carpe Diem

Prepare and edit legal documents for commercial transactions including syndicated bank loans, asset securitizations, and the financing of mergers and acquisitions; manage communications, correspondence, scheduling, travel arrangements, billing and expense reimbursement; maintain the filing systems for transactional documents, correspondence, memoranda and billable hours for two attorneys; quick learner, self-starter; multi-tasked

July 1995-April 1997 Weiss, Berzowski, Brady & Donahue – Legal Assistant

Areas of Law: Probate/Estate Planning and Corporate Employment Computer Programs: Microsoft Office for Windows and WordPerfect

Preparation of documents for estate planning, probate and corporate confidentiality employment contracts, open and maintain files

September 1992 – July 1995 Druck & Swartzberg, S.C. – Legal Assistant

Areas of Law: Probate/Estate Planning, Corporate, Real Estate and Litigation

Computer Program: WordPerfect 5.1

Preparation of documents for estate planning, probate, real estate and litigation; transcription; draft general correspondence letters; draft pleadings; research; schedule client/attorney conferences

May 1991 -September 1992 Campbell, Newman, Pottinger & Assoc. – Administrative Assistant

Computer Program: Wang

Make travel arrangements for vice president; transcription; filing; draft quarterly consultant newsletter; marketing establishment of new accounts; balance clients’ statements on monthly basis; meet quarter-end deadlines; place trade orders; operation of a Merlin 16-line telephone system


Center of Legal Technology

July 1992 Graduate A division of MBTI/Business Training Institute, Milwaukee, Wisconsin Paralegal Certificate

Computer Programs: WordPerfect 5.1, Lotus 1-2-3 and Database Courses in general law, civil litigation, interviewing, computers, drafting motions, pleadings, interrogatories, legal memorandums and extensive research May 1988 Fox Valley Technical College – Appleton, Wisconsin Accounting, communication skills, business math, typing and filing

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