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Dedicated Contract Administration Professional

Addison, IL
October 22, 2018

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Debbie Line


Addison, IL

Dedicated Contracting Professional

Highly organized detail oriented, self-starter and excellent communicator. Reporting directly to senior level executives in corporate sales and federal sales. As a proven leader supporting various sales initiatives utilizing several sales tools such as Sales Force, Oracle and NetSuite in addition to the following key strengths applied daily. Key Strengths

Legal documentation preparation & review Insurance Management Electronic UCC search & filing Order processing & management Billing Collections Database Management Project Management Process & Procedure revision & creation Peer & New Hire Training Sales Force Microsoft Office Suite 2013 Office 365 SharePoint NetSuite InfoLease SAP Oracle Experience

Federal Deal Support Analyst 2013 to 2018

Hitachi Vantara Federal Corporation, Reston, VA

Handled all transactions from order entry to shipment in multiple order systems (Sales Force, Oracle, NetSuite)

Interfaced with all entities within Hitachi Vantara including Sales, Operations, Distribution, Finance

Invoiced for all avenues of business (hardware, software, services, renewals)

Reviewed and approved all vendor invoices and entered for payment

Prepared all loan documentation, tracked equipment from shipment to return, providing related reporting

Reviewed and approved expense reports for entire company, providing management reporting

Special projects as requested from Management Team Business Coordinator 2012-2013

Hitachi Data Systems, Itasca, IL

Handled all orders under stated threshold from order entry to shipment

Interfaced with all entities within Hitachi Data Systems including Sales, Operations, Distribution, Finance

Prepared all loan documentation, tracked equipment from shipment to return

Special projects as requested

Contract Administrator 2011-2012

Swisslog Healthcare Solutions, Rolling Meadows, IL

Reviewed contracts and subcontracts for standard terms and conditions

Prepared modification riders for contracts and subcontracts

Assisted sales force with bid reviews, obtained bid bonds as required

Obtained insurance coverage per project specifications

Procured payment and performance bonds as required

Monitored outstanding contract documentation to ensure executed contract receipt

Completed contractor prequalification packages for all North American regions

Generated quarterly reports on outstanding bonding amounts and remaining capacity Debbie Line Page Two

Contract and Billing Generalist 2010-2011

Schawk! Des Plaines, IL (temporary position)

Generated requested contracts for new and existing clients

Interfaced with legal counsel for updating legal contracts

Reorganized outdated filing system to electronic storage

Created new and updated existing procedures for billing workflow

Generated monthly billing for US and UK clients including A/R duties

Provided monthly electronic billing for several major clients

Completed billing analysis reports for monthly, quarterly, y-t-d reporting for Director of Finance

Completed weekly profit analysis reporting for Director of Sales

Successfully completed special projects as assigned Contract Administrator 2009-2010

Insurance Auto Auctions, Westchester, IL

Created new provider accounts, made changes to existing accounts

Input all new contracts and modified existing contracts upon management approval

Interacted daily with management and branch personnel

Point person for Special programs across all branches

Approved all alternate payee requests

Maintained electronic and hard copy files for audit purposes

Collected and organized data from all branches in shared database

Compiled audit report and investigated expense/charge discrepancies Senior Contract Administrator – Middle Market 2007-2008 IFC Credit Corporation, Morton Grove, IL

• Prepared all lease documentation for Middle Market ($500,000 - $1,000,000) customers

Tracked deals start to finish for middle market sales representatives

Initiated and tracked all progress payments to be disbursed prior to lease commencement

Created and monitored manual invoices including payment receipt

Worked closely with legal counsel for preparation of amended or specialized documents

Interfaced with funding sources for processing and funding of all middle market transactions

Monitored return of executed documents, insurance and other required paperwork

Ordered and reviewed UCC searches and electronically filed UCCs as required

Ordered on-site equipment inspections and tagging of leased equipment

Completed internal documentation and prepared deals for outside funding Additional Relevant Experience

Billing Specialist, Exhibit Group/Giltspur

Portfolio Administrator, Balasa Dinverno & Foltz LLC Sr. Administrative Account Manager, Comdisco, Inc. Education

BA - Business Management and Political Science

North Central College, Naperville, IL

Paralegal Certification, December 2015

Harper College, Palatine, IL

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