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Executive Assistant Manager

Longmont, Colorado, United States
October 20, 2018

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Joan Becker

*** ********* *****

Longmont, CO ***03


Emerson – Micro Motion – Boulder, CO

*/**** – current

Executive Assistant to Vice President of Quality and Vice President of Technology and Product Development

Maintains busy calendars

Prepares domestic and international travel, hotel, transportation regularly

Prepares expense reports

Coordinates large meetings of 100 employees by providing audio/visual presentation preparation and catering setup.

Generates reports in SharePoint

Purchasing - Order supplies and equipment

MDA Information Systems LLC – Longmont, CO 1/2011 – 2/2016

Office Manager/Executive Assistant

Scheduled group meetings and all calendar management for Sr. Vice President

Assisted with requisitions/orders for all software, hardware, furniture, and office supplies.

Helped with recruitment of new staff, arranged interviews, and assisted with the onboarding process and building security, including issuing badges and explaining security system.

Generated security reports and assisted with security surveillance for the office building

Planned and managed company events for employees and scheduled large visitor meetings

Managed all vendor communication and scheduling

Worked closely with the building property manager

Reconciled expense reports, credit card statements and other company accounts.

Assisted Human Resources by providing security training, information about the company and company sponsored employee events.

Novariant Inc. – Fremont, CA 6/2008 – 2/2010

Executive Assistant to the CEO and President

Assisted with heavy calendaring and operations management.

Worked closely with the President’s executive staff and acted as his communicator.

On call 24/7 for requests and emergencies for the CEO and President.

Arranged Board of Director’s meetings and prepared presentation material.

Maintained all corresponded for the President, CEO, and Board of Director.

Traveled to headquarters frequently to assist other administers, onsite meetings, trainings, and other company needs.

Reconciled expense reports and company credit cards.

Submittal of reports and distribution.

Assisted with personal errands and scheduling

DigitalGlobe – Longmont, CO 2000 – 2008

Executive Assistant to the President and CEO 2000 – 2005

Executive Assistant to the President, CEO, CFO, and COO 2005 – 2008

Functioned and stepped in on behalf of the CEO with other members of the Board and senior executives in the commercial, financial, military, and political arenas

Handled details of highly confidential and critical nature

Coordinated extensive domestic and international travel arrangements including visa requirements, air, hotel, transportation, and itineraries

Processed purchase orders, expense reports, and managed workflow that required Executive’s attention. Alerting him or her to issues and anomalies in these processes.

Scheduled and maintained very heavy appointment calendars and management daily

Prepared presentations and general materials for meetings and catering setup

Served as a key interface to and for the Company’s Board of Directors to assure accurate tracking of meeting attendance, travel arrangements, prepared Board materials for their review including Board books and other correspondence.

Personal assistance as requested.


SharePoint, Windows, Word, Excel, PowerPoint, Adobe Acrobat, Oracle, Visio, Cost Point, Deltek, OneNote, Concur Travel, Microsoft Project

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