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Executive Assistant Manager

Jersey City, NJ
October 15, 2018

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Kilolo Kumanyika www.linkedin/in/kilolo 973-***-****

Professional Experience Saint Peter’s University, Jersey City, NJ 2017-Present Executive Assistant to the Dean of the College of Arts and Sciences

Execute all administrative duties assigned by the Dean including, but not limited to, travel arrangements, monitoring expenditures, and payroll

Manage Faculty Development Day, Adjunct Workshops, President’s Faculty Christmas Party, Nominations for Honorary Degree

Maintain Dean’s calendar including meetings with faculty, administrators, and arrange faculty classroom evaluations

Oversee new adjunct faculty hiring process

Prepare and maintain all adjunct faculty contracts

Assist Department Chairs, faculty and students with inquiries and complaints

Hire and supervise Work-Study students, directing them on proper protocol for advancement

Special Projects:

Coordinated first art show for the students of the art department in the College of Arts and Sciences Dean’s Suite. This show of 17 works resulted in 3 sales at the opening.

High School Model United Nations – organized the visitation of 14 NJ high schools for the conference, including but not limited to room/lab reservations, catering, creation of certificates, and speaker transportation.

Saint Peter’s University, Jersey City, NJ 2016-2017

Executive Assistant to the Provost

Served as liaison between the Office of the Academic Vice President and the University

Executed all administrative duties assigned by the Provost including, but not limited to, calendar management, meeting and travel arrangements, and monitoring expenditures

Managed all confidential correspondence

Handled faculty and student inquiries and complaints

Prepared all faculty contracts and managed payroll

Expedited all requests for budget amendments and transfers

Ordered all supplies needed for office functioning

Special Projects:

Coordinated high impact aspects of Commencement, including creating the Commencement Program, hosting the speaker (Timothy Shriver), and handling travel arrangements

Executed all aspects of the annual Michaelmas Convocation within a month’s time

Coordinated department facilities planning and administrative assistant duties for Trio Program

Montclair State University, Montclair, NJ 2010- 2015 Program Assistant to Associate Dean, College of the Arts

Facilitated the Middle States Commission on Higher Education accreditation process by aggregating data, monitoring the database, as well as, coordinating meetings of the Ethics Sub-Committee

Researched statistical data for the Strategic Plan and other documents

Coordinated and conducted preliminary assessments of internal grants and scholarly agendas for all college faculty members

Managed the electoral process of all college and university level committees

Created content, compiled data, and designed the College of the Arts Annual Report

Special Projects:

Edited the catalogue of 150+ works by artist Don Miller for the George Segal Gallery

Managed the George Segal Gallery in the Director’s absence

Created and managed public service announcements for WMSU Radio

Hosted international faculty from such places as Korea, Uganda, and Syria

Committee on University Effectiveness Committee member, documenting and monitoring the Institutional Assessment process in all divisions for Middle States Commission on Higher Education

GWR Committee member, assessing general writing requirements for the university’s student body

Reviewed and edited ISR and Listserv databases

Montclair State University, Montclair, NJ 2013- 2016

House Manager

Maintained the safety and comfort of all patrons, ensuring ADA law compliance for both the Fox Theatre, and the largest theatre on campus, Memorial Auditorium

Trained and supervised student ushers

Compiled reports concerning the show run, job performance, theatre conditions, audience attendance and feedback

Completed all monetary transactions

Managed secure access to the theatre

Nordstrom Short Hills NJ Manager, “AT HOME” Dept. 2008– 2011

Recruited, hired, and trained sales team to create a strong home décor department

Produced merchandise and financial reports

Particular knowledge of the creation to floor process of Orrefors, Kosta Boda, and Nambe products

Developed merchandise and floor plans, including ADA law practices

ACCOMPLISHMENT: Developed creative marketing strategies and events to increase public product knowledge resulting in a 29% increase in sales

Teaching Experience

Art Teacher/Counselor 1997 – 1998 (Summer Sessions)

Bloomfield College, Bloomfield NJ

Upward Bound Residential Assistant/Counselor/Tutor

Resident Teacher ensuring adherence to program’s regulations

Instructed students grade 9-12 in graphic design, printmaking, bookmaking, and art history

Volunteer Experience Art Teacher, GalleryU Boutique, Westfield, NJ 2016

Taught collage techniques to clients of GalleryU Boutique who were adults with various levels of traumatic brain injury (TBI)

Volunteer Painter, Oakwood Avenue Community School, Orange, NJ 2014

Participated in beautification project with Service Learning and Community Engagement Department of Montclair State University for the school’s new computer resource center

Secretary – Event Planning Committee Valley Arts/Hands Inc., Orange, NJ 2006-2009

Served as recording secretary for Event Planning Committee meetings Coordinated artists and produced events with Valley Arts Initiative/HANDS for the revitalization of the Orange, NJ Valley area

Steering Committee Member, Township of Montclair, Montclair, NJ 2001

Developed the Township of Montclair’s first Arts Plan

KK, pg.2

Special Projects

Arts Horizons, Englewood, NJ 2016

Served as a consultant for the aTi (Artist Teachers Institute) at Stockton University

Managed the conference logistics including correspondence, media preparation, residential management, ordering of supplies, photo documentation for the organization’s website and other social media outlets, and assessment.

Other Experience

Model/Studio Assistant 1996 – 2012

Philip Pearlstein, New York, New York

Antiques/antiquities handling and maintenance

Studio maintenance

Account Executive/Office Manager 1995 – 1997

The Printmaking Workshop, New York, NY

Provided personal and administrative support to founder Robert Blackburn

Executed managerial duties including managing dues, fees, ordering of supplies, and expenditures

Coordinated internships and artistic residency programs

Researched program improvements and implemented weekly consultations

Artist – Painter, Ceramicist, Jewelry designer, Mixed Media, Printmaker (etching, linoleum cut/mono print)

Television Appearance – NJN Television, State of the Arts (2009) Interviewed by Susan Wallner at Montclair Art Museum on working fourteen years with Philip Pearlstein

Curator – blog:

Visiting Curator – blog:

Lectures – Montclair Art Museum, Montclair, NJ (2008 and 2004), subject: Philip Pearlstein

Published Work

“the original buckwheat”, painting used for title and cover, poems by Tony Award winner reg e gaines (1999)


B.A. Graphic Design, Montclair State University


Proficient in: Excel, PowerPoint, Publisher, TracDat

KK, pg. 3

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