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Administrative Assistant and Secretary

Location:
San Antonio, TX
Posted:
October 12, 2018

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Resume:

Julia Ibarra

*** ******** **. *** *******, TX ***28 210-***-**** ac7c2s@r.postjobfree.com

OVERVIEW

A recent college graduate, with a successful track record in accounting and administrative duties. I am seeking a position within an organization where I will be able to make substantial contributions to the overall success of the company.

EDUCATION

OKLAHOMA PANHANDLE STATE UNIVERSITY, GOODWELL, OK

-Dual Degree: Accounting and Finance

-GPA: 3.787 * Magna Cum Laude*

-Dual Sport Athlete: Volleyball and Softball

-President’s Honor Roll- Fall 2014, Fall 2016, Spring 2017, Spring 2018

-Dean’s Honor Roll- Fall 2015, Spring 2016, Fall 2017

PROFESSIONAL ORGANIZATIONS

-SAAC Committee Member – Spring 2014- Spring 2016

-HALO member- Fall 2016 to present

-Chi Alpha Sigma- 2017-2018

-PBL CMAP- Director Level

-Outstanding Accounting Student 2017-2018

ORGANIZATIONAL SKILLS

-Proficient in MS Office (Word, Outlook, Excel, PowerPoint).

-Time and Self-Management (managed two sports, school, and work)

-Leadership (on the court, in the classroom, and my work assignments)

-Quick learner and detail oriented in a fast pace environment (ability to adapt quickly and take on key roles in different work enviroments)

-10 key by touch with speed and accuracy and 50 WPM

EXPERIENCE

TEMPORARY SECRETARY AND ADMINISTRATIVE ASST. (SERVICE PLANNING & SCHEDULING) VIA METROPOLITAN TRANSIT CURRENT

-Receive and analyze customer complaints, thoroughly research the complaint, and respond accordingly

-Review and finalize bus schedules for quality control. Upon approval, forward each to marketing for printing

-Manage and reviews contractor invoices; organize master invoices for partnered contractors

-Conduct invoice summaries for upper management record keeping, maintain department files and reports

-Coordinate meetings with internal/ external professionals, manage staff calendars, perform other administrative duties for Service Planning, Service Scheduling and Service Checkers

SECRETARY AND ADMINISTRATIVE ASST. (FLEET AND FACILITIES) VIA METROPOLITAN TRANSIT WINTER 2016, WINTER 2017, SUMMER 2017

-Created, analyzed, exported, and managed spreadsheets/ reports daily regarding Bus Changes, PM Inspections, Loat and Overtime, Stock and Non-stock items and monthly reports for upper level management

-Fulfilled our department's travel arrangements (hotels, vehicles, flights) and completed each individual's travel expense report through excel for recordkeeping and upper level management

-Matched and posted vendor’s invoices for accounts payable in respected accounting software

-Exported, managed and maintained our propane and unleaded gas and did quality control to ensure intake and hubo readings were correct and consistent.

-Managed purchase requisitions, petty cash and per diem requests, reimbursements and purchasing of office supplies

-Managed toll bill invoices and payments for several department vehicles

-Created special notices and memos for management

-Performed other administrative and clerical duties for the VP and upper level management as requested

SALES ASSOCIATE ACADEMY SPORTS AND OUTDOORS SUMMER 2015

-Independently managed transactions and returns

-Balanced cash drawers and tills at the end of the day

-Assisted upper management with training processes and onboarding for new employees

-Interacted and assisted customers with their needs and concerns

-Went above and beyond to drive sales and meet store goals



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