VIBHA NAIK

**** ******** **., ***. *** C, Northbrook, IL 60062

Tel: 847-***-**** Email: ac7bms@r.postjobfree.com

OBJECTIVE

Accomplished & talented professional with more than 10 years of experience and good knowledge in Accounts & Finance seeking position in a company where I can utilize my skills & experience for further growth.

EDUCATION

● BS (Commerce) - Mumbai University (1993) – Mumbai, India

● Certification (Finance Management) – Mumbai University (1995-1996) – Mumbai, India

● Pursuing for Accounting Associate Certificate from Oakton Community College, Des Plaines, IL

(Part time)

PERSONALITY CHRACTERISTICS

● Quality Management: Always looking for ways to improve and promote quality, demonstrate accuracy and thoroughness

● Quantity: Meet productivity standards, complete work in timely manner, strive to increase productivity, work quickly

● Adaptability: Adapt to changes in the work environment, manage competing demands, change approach or method to best fit the situation, work well in a stressful situation, able to deal with frequent change, delays, or unexpected events

● Oral Communication: Speak clearly and persuasively in positive or negative situations, listen and get clarification, respond well to questions, participate in meetings

● Problem Solving: Identify and resolve problems in a timely manner, gather and analyze information skillfully, develop alternative solutions

● Planning/Organizing: Prioritize and plan work activities, uses time efficiently, organize or schedule other people and their tasks

PROFESSIONAL EXPERIENCE

DONLEN – A Hertz Company, Bannockburn (March 2017 – Present) Invoice Adjuster – Accounts Payable

● Pull all the invoices from automated system, uploaded by vendor and authorize them for the payment.

● Check Invoice discrepancy and resolve them by coordinating with Vendor Management Team, Service Maintenance Team and Vendors accordingly and make sure timely payment to vendor. 1

● Issue/ cancel/ reissue credit card/Checks Payments to vendors.

● Work on open accrual report on monthly basis to reduce the number of open purchase orders, credit cards.

● Maintain 10 Individual National Account vendors. Update and approve Invoices from EDI and Manual Batches before their due date. Calculate Taxes, Rebates and Discounts.

● Update invoice with correct service code. Try to Solve the discrepancy invoices with coordinating vendors and see they are booked and get paid on due date. AbbVie – North Chicago (October 2016 –February 2017) - on Contract Freight Finance Department: Finance Support 1

● Update Payments twice in a week as released and co-ordinate with vendors regarding that.

● Update daily Post Office folder and Reconciliation at close

● Maintaining AbbVie Freight Payment email box.

● Create FedEx online access – as needed by the employers

● Request Carrier SOA, update list of pending invoices every month and update summary file, resolve discrepancy, if any.

And to check invoices get booked in timely manner and they get paid as per due date.

● Pulling Data on demand Reports.

● Maintain thrice in a week GR/IR Reports & EDI Invoices with TRAX system and assign correct cost center, company code, Profit centers and GL coding to post the invoices. Co-ordinate with vendors, internal employers for discrepancy, if any

● Maintain monthly vendors invoice booking, payment & reconciliation.

● Maintain month end close for accrual reports for freight & insurance. Siemens Industry Inc. Building Technologies, Deerfield, Buffalo Grove, IL, USA (August’ 2015 – September’ 2016) - Contract

Value Chain Logistics: Accounting Support – 1

Siemens BT is the world’s market leader for safe and energy efficient buildings (“green buildings”) and infrastructures. As a service provider, system integrator and product manufacturer, Building Technologies has offerings for energy efficiency, building automation, heating, ventilation and air conditioning (HVAC), fire protection and security.

• Worked with vendors & factory for the annual off-site Physical Inventory for the year July’2016

• Worked on project for Lead time of parts with vendors, to improve our customer requirement on time.

• Working on closing old open projects to clean the system.

• Work on project with IT – for modifying ordering addresses of suppliers on auto PO. Co-ordinate with suppliers for confirmation of communication address and update with SAP 2

• Monitoring of materials through the production cycle, participates in buying strategies to purchase and arrange timely deliveries of supplies and materials, expedites as needed.

• Review and analyzes requisitions and supply plans for domestics and international purchases.

• Review information regarding missing parts and/ or sales order issues with Planners. Update production shortage report.

• Review Branch orders for Lab parts on daily basis.

• Follow up on open POs and expedite with supplier as required.

• Maintain late order Report and Zvus Report (Trade goods ongoing) on daily basis.

• Maintain RBR (Reschedule buy report) on weekly basis with vendors and buyers and update/maintain in SAP to maintain deliveries on time.

• Daily resolution to issues pertaining to invoicing and payment on the MRBR problem with AP.

• GR/IR (Goods Receipt/Invoice Receipt) controlling, reporting and follow-ups to ensure the accounts truly reflect the correct values.

• Check on EDI invoices with SIPS folder & paper invoices posted regularly and if any discrepancy try to resolve by making weekly call to vendors, co-coordinating with buyers, accounting team & internal team of factory (Invoices needs to be match 3 way – Freight/Rate/quantity )

• Co-ordinate with factory and vendors on return goods, and check credit should be posted regularly against return purchase orders. Try to solve discrepancy of quantity for rejected material, return & received.

• Diligently collaborate with vendors to achieve 100% resolution on invoice discrepancies

• Handling accounts payable issues and settlement of discrepancies of local and foreign vendors.

• Invoices should be booked against correct cost center & GL code.

• Being a part and support factory in preparation for Physical Inventory. Siemens Ltd. (Siemens merge with Primetals) – Navi Mumbai, INDIA

(Joint venture between Mitsubishi-Hitachi Metals Machinery and Siemens) Sr. Executive Business Administrator - Accounts for factory - (Jan 2015 – April 2015)

● Identify the gaps in the product cost i.e. plan v/s actual comparison

● Handling accounts payable issues and settlement of discrepancies of local and foreign vendors.

● Working independently on projects as and when they come specially relating to process improvement & data mining

● Reconcile and Closing open Production orders weekly, sort out if any discrepancies with production order team and accounting team.

● Being a part of Physical Inventory at the time of Audit.

● Train, manage, help and supervise work of new and existing department team members

● Efficiently initiate and schedule payments weekly

● Review and validate a high-volume of vendor invoices and check requests daily for accuracy before in Accounts

Payables journal entries.

● Perform new system/software testing while creating procedural documentation and an in-depth system analysis of the test results

● Provide guidance on assignments to new team members and assist in their development by providing honest and timely feedback

Siemens Ltd. – Navi Mumbai, India

3

Executive Business Administrator – Accounts for factory (Jan 2011 – Dec 2014)

● GRN Posting – Imports, Services and Statistical (Dropship) in SAP System

● Custom MIRO booking – Import Procurement scenario. Import duty which needs to book in SAP System.

● Booking of all Custom clearance invoices & Freight forwarders invoices

● Appointed as System Administrator for Factory & Logistics department at the time of Data Merging from Siemens Vai Ltd. to Siemens Ltd. and from Siemens Ltd. to Primetals Technologies Ltd. in SAP System.

● GR-IR (Goods Receipt/ Invoice Receipt) Controlling, Reporting & Follow-ups to ensure the accounts truly reflect the correct values.

● Weekly review of open GR-IR, resolve the issue if any and close the open items

● Handle full spectrum of Accounts Payable: direct invoices, 3-way match, freight, Rates, Quantity

& checks

● Assist department manager and other senior management during audits

● CWIP ( Capital Work In Progress) for Fixed Assets review every month

● Being a part of physical inventory at the time of Audit.

● Diligently collaborate with vendors to achieve 100% resolution on invoice discrepancies

● Closely working with IT on developing and producing new reports from the business systems

● Clear Interim accounts every month by passing correct GLV (General Ledger Value Entries) to support FICO (Financial Controlling)

● Working of Factory MOH (Manufacturing overhead & AOH (Administration overhead) every month and cost allocation as required

● Booking necessary journal vouchers for correct projection of accounts related to material cost, investments, excise, inventory, payables.

Siemens Ltd. – Navi Mumbai, India

Jr. Executive Business Administrator for Logistics (Feb 2008 – Dec 2010)

● GRN Posting – Local and Imports in SAP System

● Coordinating with local transporter and freight forwarder regarding delivery and dispatch of materials.

● Custom MIRO booking – Import Procurement scenario. Import duty which needs to book in SAP System.

● Checking of all text BOE (Bill of Entry) for the correction of duty calculations (i.e. Custom, Excise)

● Booking of all Custom clearance invoices & Freight forwarders invoices

● Coordinating with CHA (Custom House Agent) regd. Bill of Entries and Bill of Lading. TECHNOLOGY EXPERIENCE

● Microsoft Office – (MS Word, MS Excel, VLOOKUP’s, Pivot Table etc

● SAP – (PP/MM/FI) (System Analysis Product – Production Planning/Materials Management/Financial Accounting)

PROFESSIONAL REFRENCES

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Available upon request

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