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Executive Assistant Management

Agoura Hills, CA
October 07, 2018

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Ronda Shapiro-Onesto Resume

Cell: 818-***-****

Experienced Paralegal & Executive Assistant

Executive Assistant & Paralegal - 10+ Years Experience - BS Degree in Business Admin in HR MGMT

Typing: 85+ wpm; Computer Program Skills: Microsoft Office Word, Excel, PowerPoint, OneNote, Access, Outlook, Quickbooks Pro, Lotus Notes, SharePoint, Concur, Skyslope, Docusign, AS400, Accruent, Vista, Neat, Novell GroupWise, PACER, ProDoc, Lexis/Nexis, Conejo Valley Board of Realtors, MLS SRAR and more.

Professional Experience

Maro Properties Management, LLC (5/2015 – Present)

Westlake Village

Paralegal & Executive Assistant

Manage calendar and coordinate appointments, meetings, and events, paying close attention to deadlines.

Research applicable laws and draft legal documents.

Handle incoming and outgoing correspondence. Draft letters, memos, invitations, forms, flyers/brochures, and contracts. Schedule travel.

Maintain files and records. Paid all monthly invoices and track budget costs. Coordinate with outside vendors, analyzing both time and funding.

Ensure all agreements, forms and notices are within AAOA compliance.

Raise rent by a fixed percentage each year, according to individual state and/or municipal law.

Negotiate current pricing on rent to attract tenants to the property.

Setting the lease term and making sure it has all the necessary clauses to protect the owner. This includes determining the amount of security deposit required.

Ensure optimal cash flow by setting a date to collect rent each month and strictly enforcing late fees.

Assist in hiring process; Run credit checks on all applicants, verify current employment, collect deposits etc.

Create and maintain spreadsheets and logs of property-related information.

Visit the premises to oversee remodels, repair work and a general update of the property’s safe and habitable condition.

Handle tenant complaints and the process of move in/move out, screening tenants to ensure optimal rent and credit to obtain a long-term tenant.

Bank of America, N.A. (5/2008 - 4/2015)

Mortgage Resolution Team Legal Dept. - Foreclosure/Short Sale/Deed in Lieu/Loan Modification

Simi Valley, CA

Litigation Specialist II/ Paralegal

Responsibilities included organizing and maintaining a large case load of loans across the country involving high risk matters, including criminal, default/foreclosure litigation, appellate, bankruptcy, HOA/COA, REO, short sales, foreclosures, loan modifications, etc.

Assist both In-House and outside retained counsel with court attendance preparation by filing court documents, drafting and redlining motions, interrogatories, discovery, preparing witness lists and attendance/travel arrangements, exhibit lists, billing, and obtaining settlement authority.

Handled weekly settlement authority meetings with VP and President of the department to mitigate loss with in-house and outside counsel.

Extensive legal research and case analysis of mortgage documents.

Handled Title corrective issues and researched Escrow documents.

Arranged travel for In-person court appearances; coordinated telephonic attendance of mediations, depositions, and trials as a representative for the company.

Exercised independent judgment while maintaining the ability to interpret legal documents and procedures.

Analyzed and presented settlement offers to senior level management.

Bank of New York Mellon (10/2007 – 4/2008)

Structured Finance

Houston, TX

Structured Finance Associate

Created and maintained accurate financial records.

Designed and implemented processes to manage multicurrency deals effectively.

Independently prepared and reviewed cash reconcilements of closing cash flows, reconciled escrow accounts, and forwarded reports to IB and collateral management.

Set up new accounts on internal accounting systems. Reviewed indenture and other governing documents for new transactions. Balance cash flows to TAS system and Wall Street Office (WSO) accordingly.

Coordinated closing process with management. Balanced cash flows to TAS system and WSO.

Kept loan files within guidelines/timelines, handled high phone volumes, verified and administered disbursements, sent letters, kept updated accounting, verified contractual obligations were met, daily/weekly follow ups.

Donovan Law Office / Weiderhold & Associates (1/2007 – 9/2007)

Immigration Law

Houston, TX

Paralegal/Executive Assistant

Scheduled meetings and appointments; maintained bookkeeping/accounts receivable and budget.

Arranged all travel, maintained calendar, and received and directed visitors

Knowledge of current rules, regulations and laws, including immigration, employment, and contracts.

Obtained and prepared documents for attorneys and clients for court appearances and events.

Drafted contracts, filed documents with local courts, researched current regulations and licensing requirements.

Provided calendaring for highest level clients, dictation, research on related job positions to assist in focusing on future job securities.

Extensive legal research; maintained high volume of case files; and drafted attorney correspondence.


Bachelor of Science in Business Administration/Human Resource Management

Specialization: Business Administration, Human Resources Management, Compliance

Colorado Tech University

Associate Degree in Liberal Studies

Moorpark College

Paralegal Certification

Specialization: Property Litigation, Trial Support, Legal Research, Mediation

Los Angeles Valley College

Licensed Real Estate Agent -WISH Sotheby’s International Realty Calabasas, CA DRE#02007443

National Notary Association Member (NNA)

Licensed Notary Public (2012 – 2016)

Additional Training

Anti-Money Laundering and Economic Sanctions Introduction to Mortgages at Bank of America

Americans with Disabilities Act (ADA)

Application & Infrastructure Management (A&IM)

BCC Platform 3.004 – Enterprise Consumer Complaints program

Business Support Document Execution Process

Consumer Financial Protection Bureau (CFPB)

Fair Credit Reporting Act

Fair Debt Collection Practices Act

Global Financial Crimes Compliance

Introduction to Mortgages at Bank of America

MERS Database, MERS Rule 14, and AS400

Mortgage Servicing 101

Recognizing Elder Financial Abuse

Service Members Civil Relief Act (SCRA)

Unfair, Deceptive or Abusive Acts or Practices

E-mail Etiquette and Protocol

HUD Background Policy Acknowledgement – CA/OK/MN

Information Protection & Privacy

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