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Executive Assistant Office

Ghaziabad, Uttar Pradesh, India
January 17, 2019

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Shakti Khand -1

Indirapuram, Ghaziabad-201014

Phone- 995-***-****



To work with an organization where I could get a chance to enhance and utilize my knowledge and skill in the best possible way. I want to grow in my career with the growth of organization through sincerity and hard work.


Currently working as an Assistant Manager –HR in Celebrations Events Pvt. Ltd. Noida (March 2017 –till date)

Reviewing, screening, and maintaining applications and resumes.

Conducting background screenings for all prospective employees.

Updating job descriptions, as needed.

Coordinating and setting-up training classes or meetings.

Writing and placing employment ads, as well as maintaining the applicant tracking database.

Coordinating 90-day and annual performance appraisal processes

Assisting with providing research for policies, training, strategic planning, and other human resource issues.

Coordinating new hire paperwork, and new hire orientation meetings.

Assisting with the creation of training manuals, HR manual, and employee handbook.

Supporting in completion of job application materials and documents, and preparation of employment interviews and tests.

Performing or supervising payroll processing, developing, and implementing procedures and applications.

Organizing, managing, coordinating, and directing the operations and functions of personnel.

Coordinating and participating as a selection panel member in recruitment process, including selection, appointment process, preparing reports.


Worked as an Administrator/Executive Assistant with Services International, Delhi. (Dec 2005 – Feb 2017)

Job Responsibilities:

Providing administrative support to Managing Director in day to day operations.

Checking and Verification of payable bills.

Managing Admin requests and office upkeep.

Handling Petty Cash.

Negotiation for any Purchase/Inventory/Payments /AMC/ Replenishment of stocks for house-keeping / stationary / computer peripherals etc.

Receive and file incoming letters, documents.

Supply and manage office equipments, machines or properties to office and manufactures, kitchen utilities.

Schedule meeting if any.

Welcome/Receive visitors relating to work.

Manage administrative department, maintain a safe and secure work environment.

Develop and maintain good working relationships with all relevant Vendor and authorities.

Maintain office efficiency, plan and implement office systems, layouts, and equipment procurement.

Ensure rules and procedures in place regarding working hours, lunch, office closure and communications about security.

Create, control, and monitor all administrative requirements of other departments.

Record, monitor expenses, raise monthly invoices.

Monitor on-going activities and revise contracts.

Maintain stationary supplies and coordinating deliveries.

Manage supply chain and resource requirements.

Other duties as assigned.

Agenda management: booking travels, meeting.

Office management: stationery, cleaning services, taxi, telephone, mobile phone.

Office expense: water, electricity, logistic support for experts.

Coordinate with the travel agency for visa process.

Other task assignment.

Organize and maintain file and records.

Provide general administrative support including but not limited to: phones, distributing mail, and preparing expense reports.

Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.

Conducting Internet research; reviewing and synthesizing information.

Coordinate, create, edit and distribute both internal and external correspondence under the direction of Executive Management.

Coordinating workflow and maintaining a productive work environment.

Interacting with customers, senior-level executives, and all other levels of employees.

arrange and co-ordinate meetings and events

prepare and edit correspondence, communications, presentations and other documents

manage and maintain executives' schedules, appointments and travel arrangements

answer and manage incoming calls

conduct research, collect and analyse data to prepare reports and documents

liaise with internal staff at all levels

interact with external clients

co-ordinate project-based work

Human Resource Planning - Handling end to end recruitments; preparing job descriptions and managing job postings on job portals and social media.

Handling Onboarding and exit formalities.

Doing background screening through calls and emails.

Prepare summary sheet of monthly attendance.

Complete all formalities of new joining like, computer entry, verification of address, resigned letter, Pan copy etc.

Managing performance evaluations.

Handling Employee Compliances/ Grievances.

Handling PF/ESI/Medical Insurance and other HR compliances.

Handling miscellaneous HR generalist tasks.

Prepare trainee certificate & more..

Worked as a Inbound coordinator with P M Packers & Movers, New Delhi (May 2005 – Oct 2005)

Job Responsibilities:

Coordinating with the Inbound team

Looking after the paper works

Solve customer queries

Maintain the record file

Worked as an office assistant with Karam Engineering, New Delhi (June 2004 – April 2005)

Job Responsibilities:

Receive the telephone calls

Coordinating with the marketing team

Look after the office management work: cleaning, stationery, services etc

Looking after the paper works & maintain the record file


Pursuing PGDBA (HR) from Symbiosis Centre for Distance learning, Pune


B.Sc. (Bachelor of Science) from University Of Delhi in Year 2004.


One Year Computer Diploma in official Management- DIOM.(Word, Ms –Excel, Power Point)



Interacting With People

Listening Music


Ability to analyze the problems scenically

Ability to work as teamwork and optimize use of available resources.

Capability to reach the target I set for myself.

Helpful temperament.


Took Active Part In NCC (National Cadet Corps)

Took Part in Solar Energy Seminar.


Husband Name : Mr. Mahesh Negi

Date of Birth : 05-08-1982

Gender : Female

Language known : English, Hindi

Nationality : Indian


I solemnly declare that all facts given above are true and correct to the best of my knowledge and belief.

Date :

Place : Ghaziabad Rashmi Negi


1.Anshuman Bhagwat (Operations Head) – Services International, Mob:+91-995*******

2.Lokesh Balani (Web Designer) – Services International, Mob:+91-981*******

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