Administrative Assistant Personal

Beverley Ainsworth

*** *.*. **** ******, Apt. * Miami, Florida 33138

*********@*****.*** 305-***-****

Professional Experience

AMERITRUST PROPERTIES

(2015 to present) Bookkeeper/Personal Assistant

Responsible for managing all residential properties.

Responsible for paying all expense accrued by the partners and the Principal.

Responsible for making bank deposits.

Responsible for receiving and posting rental payments. Responsible for running monthly reports.

Utilized QuickBooks to post rental and vendor payments and create checks.

Responsible for paying utility bills and property taxes accrued by property.

Performed general office duties such as filing, answering telephones and handling routine

correspondence.

Recorded organizations business transactions and retained all accounting records.

Assisted in locating basic technology problems and solutions,

Posted, verified and reconciled accounts payable and receivable expenses and other ledger accounts.

NORTHERN TRUST COMPANY- Miami, Florida

Investment Associate, Personal Trust Associate (Dec 2007 - June 2014)

Functioned in partnership with relationship managers to support complex administrative aspects of personal trust client relationships.

Initiated a full range of account activity: monitored trust records to ensure accuracy and completeness

Daily activities emphasized client interaction.

Proactively communicated information on all aspects of a client's relationship to partners.

Citigroup/smith barney– Coral Gables, Florida 1998 to May 2007

Executive Assistant

Provided high-level administrative support to Regional Director of leading financial services firm.

Monitored the assignment of training classes, reviewed applications, maintained database and managed paperwork process for Financial Associate trainees

Coordinated and hosted successful client seminars, creating invitations and promotional materials and booking venues.

Prepared expense reports.

Maintained regional website.

Served as liaison with Branch Administrators, keeping them informed of policies and procedures.

Monitored and screened grant requests and maintained the grant budget.

JM FAMILY ENTERPRISES 1997 -1998

Administrative Assistant – Legal Department

Served as Administrative Assistant for Legal Counsel and three partners of privately-owned firm representing Toyota in the Southeast United States.

Monitored and filed annual reports with the State of Florida for the JM Family group of companies.

Performed administrative and project support efforts

Oversaw and resolved technology issues in the department.

Royal Caribbean CRUISES LTD. 1997

Marketing Coordinator

Provided administrative support for Director of Market Development and analysts.

Oversaw a wide variety of administrative functions, supporting all director-level projects and information-management process

Compiled and analyzed data from monthly reports to prepare directors’ presentations to executive management.

Developed internal correspondence that facilitated effective communication and transfer of information.

Conducted research to determine passenger preferences in areas of design, destinations and entertainment.

ISLAND OUTPOST, MIAMI BEACH, Florida 1992 to 1997 –

Executive/Personal Assistant to the Chairman of the Board

Acted in the capacity of professional and personal assistant to record/hotel/film industry executive with multiple offices and residences worldwide.

Coordinated marketing and public relations efforts.

Scheduled travel on commercial and personal aircraft.

Liaised with personnel in off-shore properties and record company.

Scheduled meetings.

Organized functions and events.

Managed support staff and day-to-day operations.

Maintained database of prospects and clients.

JFA/FRONT ROW PRODUCTIONS – New York, New York

Managing Partner – 1981 to 1989

Produced national and international concerts for a roster of jazz and R&B

artists.

EDUCATION

New York University

Business Administration Degree program

New School for Social Research - New York -

Non-matriculating courses - Literature, Interpersonal Communication and Political Science

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