Administrative Assistant Executive

Christina Broughton

Office Administrator – TRC, Companies

**** *. *’Donnell Rd, Sibley, MO 64088

**********@*******.***

816-***-**** mobile

Administrative professional who successfully manages high level executives while being the center hub of communication for the office. Experienced in human resources, recruiting, expense reports, memos and calendar management. Passionate about team building and group activities.

Work Experience

Office Administrator

TRC, COMPANIES, 04/2018 – 10/2018

Supports VP & Director of Engineering, provides support to all Project Managers.

Handles KC office onboarding process of new and temporary hire employees (Hiring Manager, Local & Regional HR and Office Coordinators).

Works with building maintenance to ensure office space is adequately maintained.

Handles all conference room scheduling

Support preparation, review and formatting of bids and proposals.

Coordinates and prepares reports, and performs administrative duties to ensure the dissemination of data.

A/R, Project Management, Employee Committee Member

Performs other duties as assigned by management, including expense reports.

Monitors and coordinates needed documentations between employee’s, supervisor and monitoring agency for Compliance. Ensure all documentation is properly controlled and filed.

Ensures accuracy and compliance of all data (manual and electronic)

Help to schedule the logistics of site interviews with recruitment, applicants, hiring managers and supervisors.

Assists with management staff travel arrangements.

Assist in marketing event planning, arrangements, and logistics.

Ensure office supplies are maintained and orders office supplies.

Performs conference room and kitchen cleanup.

Caregiver

STAY AT HOME PARENT, 09/2017 – 04/2018

Being blessed enough to be able to take some time to spend at home with my kids. However, I quickly realized, how much I missed the office setting and how much I enjoyed the office atmosphere.

Administrative Assistant to the Director of HR

UNIVERSITY PHYSICIAN ASSOCIATES, 06/2016 – 09/2017

Support the HR Director, which involves handling of confidential information.

Assist with new employee orientation, handle benefit enrollment, changes and terminations.

Recruitment: post new job openings, coordinate and schedule interviews, review resumes.

Plan, coordinate and oversee set up for luncheons, meetings, special events and all employee activities.

Do employment verifications, I-9 Verifications, ACS Background checks.

Administer FMLA leaves of absence in accordance with policy and legal requirements.

Collate new start packets and physician recruiting packets.

Handle benefits billings for Dental, and Vision plans.

Maintain and complete annual Affirmative Action Program reports.

Maintain PTO, Continuing Education and Holiday records for Physicians.

Maintain parking lists, physician lab coat orders, workers comp and OSHA logs.

Handle annual OSHA 300A

Update HR database, cross trained to assist receptionist as need, daily deposits and patient payments.

Assist Executive Assistant as needed.

Sr. Administrative Assistant to Cardiovascular Research/Midwest Stem Cell Director

UNIVERSITY OF KANSAS MEDICAL CENTER, 03/2014 – 05/2016

Administrative support to Director of Cardiovascular Research and Midwest Stem Cell Therapy Center

Process HR paperwork, backgrounds checks, badge access, IT access.

Coordinate Advisory Board meetings and planning committee.

Key Staff Liaison for Board Members and Kansas State Legislator (Senator Claire McCaskill).

Track meeting minutes and distribution lists.

Process travel expenses for all conference attendees including air travel, hotel and meals.

Coordinated departmental meetings and annual holiday event.

Engaged in a variety of contacts outside the organization, often dealing with individuals important to the hospital.

Draft meeting agendas, supply advance materials and follow-up on meetings and conferences.

Manage office supply ordering and inventory.

Organize meetings, calendar management and prepare conference rooms.

Disperse incoming mail to correct recipients through the office.

Order management (lab supplies, research supplies), coordinate and plan annual department conference, in-house seminars

Process invoices, set-up new vendors, employee reimbursements.

Update employee and vendor accounts, create spreadsheets to track and improve organization.

Executive Assistant to the Director of Operations

MAYVN REHABILITATION, 07/2012 - 01/2014

Assisted Director of rehabilitation’s right hand man

Office management, Coordinate Calendar, Telecommuting weekly due to Directors travel schedule, run errands for DOR.

Recruitment: post new positions, scheduled interviews, coordinate screenings, review applicant qualifications.

Process new hire paperwork and run background checks.

Managed eight facilities following each individual states regulations and guidelines.

Maintained and tracked invoices, vacations and payroll.

Efficiently handled phones calls, proficient in Microsoft Word, Power Point and Excel.

Schedule travel and hotel arrangements, mange expense reports.

Process new hire paperwork and employee reimbursements.

Processed monthly, quarterly and annual tax reports per each state, ordered all office supplies and tracked inventory.

Maintained therapist’s licenses and required certifications.

Sr. Administrative Assistant to CFO

HEALTH CENTERS OF AMERICA, LLC, 03/2007 - 07/2012

Assisted CFO with budgets, running errands, office management.

Managed Human Resources records, completed new hire HR forms, assist in interviews, tracked medical records, and conducted background checks.

Knowledgeable in QuickBooks software, maintained and tracked invoices, vacations and payroll.

Medical terminologies, patient accounts, coordinate phone calls, assist patients with supplement orders.

Professionally handled phone calls, Microsoft Word, Excel, Power Point and Outlook.

Generated reports, posted payments and responsible for bank deposits.

Front Office Support

2007-2009

Skillfully distributed messages and scheduled patient appointments

Professionally handled phone calls, Microsoft Word, Excel, Power Point and Outlook.

Medical terminologies, patient accounts, coordinate phone calls, assist patients with supplement orders.

SKILLS

HR, Microsoft Office Suite (Word, Excel, & Outlook), PeopleSoft/HR, QuickBooks, SharePoint

LINKS

www.linkedin.com/in/christina-broughton

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