Manager Office

Homewood, Illinois

312-***-**** Cell. Email: *********@*****.***

LinkedIn: www.linkedin.com/in/alexandra-cruz-1b7a3051 ALEXANDRA CRUZ

ADMINISTRATIVE COORDINATOR

SUMMARY Tenacious, quick thinker and problem solver; with strong ability to synthesize diverse and complicated information to produce rapid solutions. Capable of working in fast-pace work environments and meeting tight deadlines and schedules. Hold a proven track record of exceeding expectations. Highly organized, detailed-oriented and focused professional, with hands-on experience in office administration, record management, administrative support, clerical functions and client and vendor services. Skilled at preparing documents, maintaining good communication and team-oriented skills. Technically proficient with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). PROFESSIONAL

ACHIEVEMENTS

KRAFT HEINZ – SUCESSSFULLY OPTAINED PAYMENT FOR OUTSTAND INVOICES Managed to get over $100,000 worth of outstanding invoices paid KRAFT HEINZ – RECRUTED OVER 2,000 EMPLOYEES IN ONE YEAR Overseeing 4 job sites

PROSKAUER - CREATE A POSITVE OFFICE ENVIROMENT

Coordinated weekly events with Partners, Attorneys, Secretaries and Staff UNITED AIRLINES – HELP WITH THE MERGER WITH CONTINENTAL AIRLINES Help merge and hire over 1,000 new employees in less than a year SKILLS Administrative Assistance

Onboarding

Screening

Recruiting

Human Resources Employee Benefits

Hiring

Vendor Management

Technical Recruiting

Healthcare

Research

Job Description Development

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WORK HISTORY CONTINGENT SOLUTIONS VENDOR MANAGEMENT SPECIALIST Kraft Heinz (Kelly Services OCG) - Chicago, IL

(05/2016 – 12/2018)

• Managed and created requisitions.

• Broadcasted job postings/requisitions.

• Coordinated and schedule interviews.

• Confirmed assignment logistics between the hiring manager and the contractor (start and end dates, work hours, location, rates, and hours).

• Ensured work order is approved by manager, accepted by supplier, activated and contractor has registered.

• Created work order revisions for changes to ensure data integrity with respect to: manager, cost code, rates, tenure discount, etc.

• Monitored work order end dates, obtain manager response then end or extend the work order as appropriate.

• Tracked purchase order spend and tenure limitations. Notify manager and toke action.

• Completed and/or act upon data integrity audit findings.

• On-boarded and off-boarded Contractors.

• Timesheet and expense management.

• Ensured timely approval of all time and expense related documents.

• Followed-up with managers and suppliers as necessary.

• Audited work orders and time/expense documents for accurate invoicing information.

• Completed invoicing related tasks in a timely manner to ensure prompt billing.

• Facilitated processes and discussions related to invoice adjustments and miscellaneous invoices/payment requests.

• Monitored past due invoices Followed-up with Accounts Payable and the Client on resolving issues holding up payment.

• Assisted with rebilling requests if New invoice is needed.

• Assisted with follow-up to Client’s Accounts Payable with Purchase Orders (PO).

• Monitored invoices due in 30 days.

• Supported Accounts Payable/Receivable with inquiries into specific invoice. CONFERENCE COORDINATOR

Proskauer Rose LLP - Chicago, IL

(08/2012 - 10/2015)

• Maintained conference room bookings through firm-wide Rendezvous software.

• Scheduled various departmental firm-wide meetings by coordinating with various other offices.

• Monitored use of visiting offices and assists to ensure visitors of the firm have the office, telephone extension, and information booklet when needed.

• Maintained electronic booking system with Building to ensure that visitors can access the office upon arrival.

• Maintain relationship with caterers to ensure smooth ordering of all food orders.

• Acted as liaison to Facilities Manager with respect to ongoing office events that include catering, maintenance, hospitality, and visitors to the office.

• Maintained excellent attendance and punctuality, including coordinating time off with alternate Receptionist in order to ensure that the Main Reception Desk is adequately staffed at all times.

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• Answered calls; took messages; answered inquiries and provided factual information pertaining to office or by sending relevant information via mail or e-mail.

• Greeted visitors, determined nature of business, directed them to appropriate person.

• Assisted applicants to the firm with completing various applications and screening forms.

• Monitored schedules or observed arrivals and departures to remain current on status of each.

• Assisted with variety of clerical duties including but not limited to printing documents and mailing projects that included stuffing, addressing and labeling envelopes. HUMAN RESOURCES TALENT ACQUISITIONS COORDINATOR

United Airlines (Core Staff) - Chicago, IL

(01/2012 - 07/2012)

• Supported senior recruiters, directors, and hiring managers throughout the selection process as defined by the EEOC.

• Divisions supported: Technical Operations, Legal, and Loyalty.

• Managed job description postings for internal and external recruitment via Taleo, created interview guides using DDI Targeted.

• Selection Access

• Assisted senior recruiters with screening and disposition of candidates in Taleo.

• Coordinated interviews, flight reservations, and lodging accommodations for candidates.

• Coordinated candidate interview schedules and act as liaison for candidates.

• Generated reports from Taleo and/or SharePoint as needed: Talent Selection Applicant Details for Recruiters, Applicant Tracking.

• Logs, EEO-1 Reviews, and Talent Selection Offers Made / Filled.

• Maintained accurate and complete selection records to ensure compliance with Federal law.

ADMINISTRATIVE ASSISTANT/ RECEPTIONIST

Office Team - Chicago, IL

(08/2011 - 01/2012)

• Responsible for managing and directing front office; answered multi-phone lines.

• Improved and increased productivity by updating different administrative forms to make the office more.

• efficient, coordinated conference rooms, greeted clients and general office support.

• Composed and distributed inter-departmental memos via email and fax; sort and distribute mail ensuring timely delivery and receipt of important information while maintaining confidentiality.

GENERAL CLERK- HR EMPLOYEE BENEFITS SECTION/ HR ADMINISTRATION SECTION Imperial Irrigation District - Imperial, CA

(11/2005 – 02/2009)

• Responsible for managing and directing front office; answered multi-phone lines. Page 4 Alexandra Cruz

• Improved and increased productivity by updating different administrative forms to make the office more.

• efficient, coordinated conference rooms, greeted clients and general office support.

• Composed and distributed inter-departmental memos via email and fax; sort and distribute mail ensuring timely delivery and receipt of important information while maintaining confidentiality.

EDUCATION ROBERT MORRIS UNIVERSITY - CHICAGO, IL

Associates: Interior Design (Pending: 09/2002)

NORTHERN VIRGINIA COMMUNITY COLLEGE – ALEXANDRIA, VA Certified: Dental Radiology (06/2004)

BRAWLEY UNION HIGH SCHOOL- BRAWLEY, CA

High School Diploma (05/2002)

REFERENCES LARRY ELLSWORTH

Boss, Kraft Heinz (Kelly Services)

660-***-**** cell. email: *********@*****.***

CHARLES (CHUCK) GARY

Supervisor, Kraft Heinz (Kelly Services)

708-***-**** cell. email: *******.**.****@*****.*** ADELE LOPEZ (GARCIA)

Supervisor, UNITED Airlines

312-***-**** cell. email: *****.******@******.***

Contact this candidate