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Manager Assistant

Dubai, Dubai, United Arab Emirates
December 29, 2018

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Experienced in : Human Resources, Administration & Facilities Management

Industry : Engineering, Construction Industry

E-Mail : /

SkypeId : Makkuttan.satheesan

Phone : +971*********/056******* (UAE), +919********* (India)

Present Address : Abu Dhabi, United Arab Emirates

Permanent Address : Kolakkattu Vayal, PO Ariyil, Taliparamba, Kannur, Kerala, India – 670143

Language known : English, Hindi, Malayalam, Tamil and Arabic


I am unwavering, meticulous, and highly competent in Engineering & Construction Industry. I have consistent record of achieving best results driven work with a proven ability in implementing my work in organized manner since 14+ years of my successful career. I expertise in Human Resources Management, Recruitment & Resourcing, General Administration, Payroll Management, Performance Appraisal, Talent Acquisition & Retention, Training & Development, Welfare Management, Transport Management, Facilities Management, Relationship Management, Team Management, Cross Functional Management, Cost Control & Liaison. I have in depth knowledge of all ethics of management. I possess effective communication skills and am a team player with strong Organizational, Logical and Problem Solving Abilities.

I have a great exposure of working with large scale organizations like Dodsal Group, ESSAR Group, DOTANAH Engineering & Contracting SDN/BHD, DESCON Engineering, Robtstone LLC. I’m well versed in analysis, problem solving and coordination which make me so successful and dedicated. Proficient in facilitating & providing guidance to management teams in HR matters, directing staff on HR functions and developing, interpreting & implementing policies / procedure. Strong influencing and negotiation skills coupled with proven ability to think in and out of the box, generating new solution.

I have commenced my profession as P&A Assistant and risen myself as Assistant Manager – HR & Administration in reputed company. I would like to see myself growing with passing years with hard work and dedication. I have been awarded many accolades for my result oriented hard work.

Armed with multitude of competencies and work experiences, I am confident to carry forward any organization’s vision & objectives with sufficient ease and dedication towards my job responsibility.


Nov 2017 – till date: ROBTSTONE (ME) LLC, ABU DHABI

As Manager- HR & Administration

Team Size: 12 – 14 members

Currently handling the HR & Admin Department of Robtstone Shutdown Project at Abu Dhabi (Short Team Project) and client is ADCO (ADNOC Group), one of the leading Client of the world


Recruiting, hiring, selecting and training qualified candidates to man various job slots.

Managing the recruitment process right from sourcing the best talent from diverse sources, collaborating human resource requirements, facilitating smooth joining formalities and managing their exit formalities also

Conducting HR induction for newly joined employees, pre interview screening, employees recreation and indoor and outdoor sports activity on regular basis

Developing transparent performance appraisal systems with employee's concurrence to assure professional growth

Managing the Appraisal Process across the levels and establishing framework for substantiating Performance Appraisal System linked to Reward Management

Conceptualizing and implementing strategies for welfare of employees while ensuring optimum utilization of available resources to accomplish organizational goals. Administering employee benefits programs to achieve maximum output

Steering the Employee Engagement initiatives and ensuring workmen queries are resolved

Responsible for employees’ salary payroll in Sapience HRMS and releasing all administration related POs in SAP

Ensuring adherence to statutory regulations & compliance with various governmental rules and disciplinary issues

Fostering a teamwork/open-door environment conducive to positive dialogue across the organization.

Managing regular attendance of deployed manpower at site and their movement at various locations

Maintaining communication with employees, ensuring resolution of grievances and harmonious working environment

Supervising Annual leave plans, leave control and record keepings, annual appraisal & implementation of grading system

Managing administrative matters and ensuring proper implementation of administrative policies

Steering overall administrative tasks right from conceptualization to implementation; identifying improvement areas and implementing measures to maximize customer satisfaction.

Planning & budgeting administration expenses and working towards minimizing operational expenses/ costs

Carrying out planning, forecasting, setting objectives and determining courses of action to pre-empt any eventuality

Providing Infrastructure/ Facilities management support to ensure hassle-free office operations

Developing and stabilizing new processes for smooth operations and steering process improvement initiatives to achieve maximum efficiency in various operations and to ensure effective prioritization & approvals for strategic initiatives

Organizing corporate events such as company’s dinner, annual day, etc.

Taking part in Project Management Meetings & part of the task force team for monitoring the Maintenance department for optimum utilization of resources


As Assistant Manager – HR & Administration

Roles & Responsibilities:

Handling overall forecasting, budgeting, procurement, distribution and consumption of resources, supervising the housekeeping activities and ensuring availability of stationery and other essential items

Accountable for development of data base of potential candidates and recruitment agencies

Closely monitoring the recruitment of employees


HR induction for newly joined employees

Pre interview screening

Employees recreation and indoor & outdoor sports activity on regular basis

Liaising with HOD for selection and finalization of employment of shortlisted candidates

Processing employees monthly salary through Sapience HRMS Package

Maintaining regular attendance of deployed manpower at site and their movement at various locations

Tracking employee’s performance, evaluating them during their service at the project and subsequently rating their suitability for the next project

Facilitating day-to-day correspondence with client, headquarters and other projects

Overseeing other site and office administration of the project

Formulating human resources plans and procedures in coordination with senior management

Accountable for yearly / monthly manpower planning

Efficiently managing complete overseas recruitment; giving advertisements for open positions (junior, senior & management level) both in printed media and online job portals

Liaising with:

Local employment agents for new recruitment and interview schedules

External consultants on employees’ training needs and arranging training schedules for employees

Generating annual headcount report and organization chart

Looking after:

Annual leave plans, leave control and record keepings

Annual appraisal & implementation of grading system

Overseeing monthly payroll & accountable for calculation of salary of employees

Forecasting salary & employee benefits for annual business plan

Organizing orientation program for new employees

Ensuring implementation of HR policies / guidelines

Supervising complete personnel & administration activities, right from mobilization of manpower to day-to-day administrative works, which includes camp administration, transportation (vehicle maintenance & insurance), workman insurance, employees’ salary payroll in Sapience HRMS and releasing of all admin. related POs in SAP

Ensuring arrangement of suitable camp accommodation for employees (accommodation/catering), which includes recreation facilities with proper green belt areas

Arranging employees recreation, in-door & out-door sports activity on regular basis.

Providing counsel and assistance to employees at all levels in accordance with the company’s policies and procedures and thus building a healthy team.

Ensuring a motivational climate in the organization and administer all employee benefits programs to achieve maximum output.

Setting up of Camp, Mess and Site Offices at different locations as per the project requirement and maintenance of the same with the help of supporting staff.

Responsible for organizing corporate events such as company’s dinner, annual day, etc.

Resolving employees’ grievances and complaints; providing guidance, if necessary

Sept’13 – May’15: ESSAR GROUP, ABU DHABI

As Deputy Manager – HR & Administration


with Hotel booking and Air Ticket booking for top management officials and visitors

Air Ticket arrangements for all employees and co-ordinating Travel agent for booking

Preparation of purchase orders of ticket booking etc.

Preparation of daily strength report

Co-ordination with journey management and Camp Boss for arranging transportation and accommodation facilities for the employees

Coordinate with PRO for Registration and renewal of Company Vehicles / Equipments

Preparation of Demob list and the Demob Letters

Other Office administration activities

Site administration and welfare activities of the employees

Arranging Employees Oil Passes

Preparing and distributing necessary reports for Management meeting

Assists the HR Manager during the employment processing of job applicants by collecting the initial document requirements and scheduling of interview appointments

Maintenance of company vehicles and their registration, Taxes, Fitness & Insurance payment etc.


Growth Path / Deputations:

Aug’03 – Dec’04: P&A Assistant (Dodsal & Co. LLC, Safah, Oman)

Jan’05 – Sep’06: Junior Officer - Personnel & Administration (Dodsal & Co. LLC, Sohar, Oman)

Oct’06 – Feb’10: Jr. Officer – HR & Administration (Dodsal Engineering & Construction LLC, Oman)

Mar’10 – Aug’12: Officer – HR & Administration (Dodsal Engineering & Construction FZE, Algeria)

Sept’12 – Aug’13: Sr. Officer – HR & Administration Dodsal Engineering & Construction Pte Ltd., Abu Dhabi)


Holds the distinction of handling various clients like Eni Saipem; Kellogg Brown and Root (KBR); Occidental of Oman and JGC Corporation


As P&A Assistant


Developed & implemented key purchase strategies and ensured that plans are aligned with project requirements as well as formulating budgets for timely procurement of various critical components

Functioned as the Department Coordinator for implementing ISO 9001- 2000

Participated in the SAP & Gulf HR package implementation for the department


Key role in setting up of site facilities / other administration activities for the project

Vital role in shifting the employees on-site from Mukhaizan to Muscat, and received appreciation from top management for same in 2007, when cyclone outburst in Oman

Appreciated by the HR Director (Dodsal Group) for completing the assigned job on time

Received double promotion within a span of twelve months of joining as recognition for the hard work

Awarded with the Best Staff Performer for the month of Apr’12

Handled Multinational Employees in different countries

Contribution made to Quality, Productivity, Profitability & Cost Savings


ISO 9001-2000 Quality Awareness Program

Journey Management Training Course

First Aid Training Course

Confined Space Training Course


B.Com., Calicut University, Kerala, 1998

Diploma (Computerized Financial Accounting), Spectrum Institute, Kerala, 1999

English Typewriting Course with Lower Grade (45 w.p.m.), The Board of Technical Examination, Kerala, 1997


MS-Office (Word, Excel & Access), Tally, Gulf HR, SAP Packages and Offie Outlook


Interest : Playing Volleyball, Cricket, Travelling, Reading books & Watching movies, etc.

Advice for Contacting:

I’m always open to conversation, networking with like-minded professionals or discussing future prospects. Connect with me on Linked In or contact me /

Contact this candidate