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Executive Assistant to President & CCO

Location:
Atlanta, GA
Salary:
65000
Posted:
December 26, 2018

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Resume:

Carole Matz Atlanta, GA 404-***-**** ac7109@r.postjobfree.com linkedin.com/in/carole-b-matz-99867227

SENIOR-LEVEL EXECUTIVE ASSISTANT/OFFICE MANAGEMENT PROFESSIONAL

High-Level Administrative Support Office Administration/Coordination Project Management/Leadership

Superior judgment and work ethic with a history of providing discreet and confidential support to executives

Accomplished, proactive, and results-driven Executive Assistant with a distinguished history of recognition for outstanding service in support of C-Level management. Respected as a “take-charge” person who anticipates and resolves the needs of executives while serving as their right hand. Adept at managing an active calendar of appointments, arranging detailed travel plans/agendas, prioritizing conflicting needs, and providing expert leadership to internal departments.

C-Level Executive Staff Support Process Improvement/Revitalization Appointment Scheduling Complex Project Management, Special Event Planning Staff Supervision & Training Program Leadership Client Relations Writing, Editing, Proofreading, Persuasive Communicator Travel/Meeting Coordination Electronic File Management

Professional Experience

Boulegeris Investments, Inc Atlanta, GA 10/2015-11/2018

Senior Executive Assistant to President and CCO

Provides dynamic and strategic support to senior executive leadership.

Handle heavy and ever-changing appointment/calendar/schedules.

Create full and detailed itineraries, including verifying travel documentation and travel times to prevent conflict.

Coordinates/schedules speaking engagements, teleconferences with strict dedication to professionalism.

Manages through careful planning of booking event locations, catering, room sets, printing materials, agenda programs.

Arranged 200+ events without incident.

Expense report preparation for submission.

Manages client relationships discreetly and professionally ensuring the highest levels of client service and confidentiality.

Overall Office Management.

Assisted in retrieving missing information from 20+ years to create the Corporate Minutes Journal.

Simmons Bedding Company Atlanta, GA 2013-2015

Executive Assistant to the President

Supported on-going operational efficiency by managing all aspects of the President’s appointments/scheduling calendar meetings for internal and external executives and assistants.

Arranged travel domestic/international for department heads and outside guests.

Maintained the highest level of quality while managing inbound calls, email and correspondence with Executives, vendors and clients.

Approved expense reports for President, Sales and Marketing departments for payment.

In charge of board room sets, web meetings, conference calls, catering for such meetings.

Provided support by attending meetings, transcription of meeting minutes.

Simmons Bedding Company Atlanta, GA 2006-2013

Executive Assistant to the Senior Vice President of the Tax Department

Served as the Office Manager for the Tax Department and Audit Services.

Led the Tax Department, Audit Department and Finance Department, playing a vital role in the organization of several filing systems throughout the bankruptcy and reorganization process.

Closely collaborated with the Accounting Department to secure early tax filings and payments for various states.

Supported the Legal Department with business license renewals throughout the company.

Successfully researched old tax filings and identified deficiencies/errors, reported to the SVP of Tax and Corporate Counsel to ensure prompt resolution of findings.

Provided optimized support to the Senior Tax manager with GL Tax Account analysis of M&E accounts, donations, documentation.

Processed 1200+ tax returns annually with strict attention to detail, accuracy.

Recognized for saving the firm $2M+ in tax-related expenses by taking the initiative to locate pertinent documents and files stored in off-site locations.

Received “People’s Choice Award” for excellence

Technical Proficiency

Microsoft Office (Word, Excel, Outlook, PowerPoint)

PeopleSoft, Concur, Redtail (CRM Management System)

QuickBooks, Notary Public

Education

Clayton State University – Associates – Business Administration



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