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Administrative Assistant Legal Secretary

Toms River, New Jersey, 08755, United States
December 19, 2018

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**** **** *****, **** *****, NJ ***55 Mobile: 732-***-****


To obtain a position as a legal secretary/secretary in a people-oriented organization with a challenging environment and to maximize my efficient and effective administrative and secretarial skills and experience. I am a highly qualified secretary with varied administrative and legal work experience and possess effective organizational skills.



Pringle, Quinn, Anzano, Belmar, NJ – June 2014 to present Legal Secretary

• Provides high level secretarial and administrative support for two partners in No-Fault PIP defense and insurance fraud for auto insurance company

• Preparation of correspondence, arbitration statements, processing of arbitration awards to client, downloading and scanning documents on Forthright website

• Retrieve and review medical records, treatment plans, IME reports, MDRs and medical provider appeals from client services portal to obtain exhibits for arbitration submissions

• Responsible for making decisions without supervision by properly following instructions

• Request medical bills and records from medical providers regarding patients involved in MVA

• Review and research Health Information Claim Forms regarding claimant/patient

• Type Notice of Motions, Certifications and Orders prepared by Attorney, Retrieve Exhibits and eFiling Notice of Motions on eCourts

• Prepare expense sheets and bill client for same

• Order check requests for reimbursement of expenses submitted on each case

• Maintain and prepare weekly and monthly master calendar for all attorneys

• Schedule meetings, depositions and examination under oaths and confirm same by communicating with clients, adversaries and court reporters

• Prepare and update evidence binders, organizing with exhibits and categorize table of contents

• Record changes of address and phone number of clients, adverse attorneys, DRPs and case coordinators

• Process legal documents and ensure they are handled timely with regulations and deadlines

• Opening and closing files and prepare new client forms

• Handling of mail

• Use of extensive Dictaphone/transcribing

Leyden, Capotorto, Ritacco and Corrigan, Toms River, NJ – Dec. 2008 to June 2014 Legal Secretary

• Provided high level secretarial and administrative support for partner in PIP defense for auto insurance company and medical provider for arbitration demands with Forthright

• Prepared arbitration summaries, consolidation requests, correspondence regarding arbitration awards/settlements, check requests and draft of Rule 16 summaries providing CPT codes and fee schedule amounts according to the NJ Rules

• Accessed the Forthright website to obtain copies of notices, scheduled arbitrations, claimant’s/respondent’s arbitration summaries, arbitration awards, downloading and scanning documents and entering new cases for demand for arbitration

• Experience in PIP litigation, preparation of pleadings: Answers, Interrogatories, Notice to Produce, Motions, Orders and Briefs

• Opening, maintaining and closing files in Abacus

• Correspondence via e-mail to attorneys, clients and Forthright

• Maintain calendar and schedule for arbitration hearings, depositions, trials

• Handling of mail

• Billing attorney time in PC Law

• Use of extensive Dictaphone/transcribing

Martek Solutions, Inc., Brick, NJ/Hackensack, NJ - June 2000 to January 2007 Executive Administrative Assistant

• Provided administrative support to President

• Researched, developed and established the start of the company in terms of payroll company, health benefits, dental, life insurance and 401K plan for 20+ employees and maintained weekly payroll

• Drafted and edited business correspondence

• Managed invoicing and billing process

• Tracking and ordering supplies

• Prepared and organized paperwork and other materials as needed for meetings, conferences, travel arrangements and expenses reports

• Scheduled appointments and maintained calendar

Waters, McPherson, McNeill, PC, Secaucus, NJ - July 1988 to September 1998 Legal Secretary

• Provided high level secretarial support for two partners in the areas of defense, personal injury and criminal law

• Use of extensive Dictaphone/transcribing

• Prepared correspondence and documents: Summonses and Complaints, Briefs, Motions, Answers, and other pleadings

• Scheduled depositions, court dates and appointments

• Prepared timesheets and expense reports

• Experienced with fax, copier and business machines Dempsey and Balsamo, PA, Cliffside Park, NJ - October 1986 to July 1988 Legal Secretary

• Responsible for real estate packages supporting Real Estate Department

• Prepared mortgage documents

• Prepared correspondence and pleadings

• Paid firm’s invoices and bills

• Received and transferred telephone calls

DeFiore & Co., Inc./D-Co. Construction, Hoboken, NJ - March 1985 to May 1986 Secretary/Receptionist

• Secretarial support to President

• Use of Dictaphone

• Prepared correspondence, memos and paid invoices

• Responsible for answering phones

• Developed payroll system, prepared weekly payroll, W-2 and 1090 forms Keyloun, Inc., Hoboken, NJ – June, 1984 to February, 1985 Data Entry Clerk/Administrative Assistant

• Assisted with Accounts Receivable/Accounts Payable Department

• Prepared correspondence, submitted and paid invoices

• Answered phones and greeted customers

• Tracking and managing orders

• Managed inventory department


Knowledge of Microsoft Office: Outlook, Word and Excel Share Point and Winscribe (Digital Dictation)

Knowledge of Abacus/PC Law/Time Matters

Highly experienced in use of Dictaphone/transcribing/typing Excellent organizational skills

Detail oriented

Ability to multitask and prioritize

Able to keep confidential information that is private and personal in nature Enviable pleasant and courteous telephone manner

Proven ability to be punctual, dependable, and trustworthy Remarkable ability to display a cheerful, relaxed, respectful, and pleasing personality when working with others, regardless of the situation

Quick learner of new software applications

Professional verbal/written communication skills

Developed the ability to work under pressure and in a fast-paced atmosphere

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