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Administrative Assistant Office

Wells, Maine, United States
September 09, 2018

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Kimberly Rotondo

** ******* ***** *****, ********, ME 03907



Work Experience

Construction Administrative Assistant

Cummings Properties – Beverly, MA


Enter payroll hours for office and field employees, reconciliation of weekly payroll reports, maintain vacation calendar.

Responsible for setting up all pre-employment testing for new hires. Responding to all applications. Contacting and scheduling new employee interviews. Typing all annual reviews on employees.

Responsible for Insurance Policy renewals, copy and emailing work permits, copy and distributing plans for the design department.

Responsible for process of new work orders. Invoice all work orders. Management of all completed work orders.

Maintain a flow and keep organized purchase orders. Log into database and close all purchase orders. Request payments for subcontractors. Create invoices for outstanding work orders. Organize weekly payment to contractors.

Transfer all utilities to new clients. Enter and maintain utility database. Troubleshoot all billing issues. Approve and pay monthly utility bills.

Responsible for all new phones for field employees. New set up, maintain email settings, voicemail.

Update reports as needed, air filter, ad boards, new clients and gas log.

Administrative coverage for dispatch, reception and leasing offices.

Office Manager/Bookkeeper

Ironworks Local 7 – South Boston, MA


Responsible for providing support to 3,000 union members for various projects and presentations.

Efficiently process vendor invoices and maintain up-to-date system.

Open and assign new vendor accounts.

Research and resolve all payment problems.

Coordinate and reconcile 35 General Ledger Accounts.

Coordinate and attend quarterly meetings with insurance agent, CPA’s.

Weekly payroll related responsibilities for union.

Prepared fiscal year and budget reports.

Daily handling of confidential and sensitive information.

Responsible for out of office errands, daily bank deposits, post office and any other office deliveries.

Responsible for managing all executive level administrative tasks that include conference calls, meetings and arrangement of travel.

Provide information to incoming calls and respond to internal request in a timely manner.

Assist in development of executive level reports and presentations.

Responsible for meeting persons, special interest groups and other management.

Liberal Arts Program

Pine Manor College – Chestnut Hill, MA 1989


Excellent communication, written and interpersonal skills. Proficient with Microsoft Word, Excel Peachtree, QuickBooks, Databases, and Internet. Excellent ability to work with all levels of internal management and staff, vendors and customers.

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