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Administrative Assistant, Invoicing, Billing, Accounts Pay/Rec

Little Rock, Arkansas, United States
August 30, 2018

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Clara “Marie” Woodbury

***** ********** ****

Alexander, AR 72002

501-***-**** (Cell),


Front Desk Receptionist – Hospice Comfort Care June 2018 - Present

Affiliated Foods Southwest – Interstate 30 Little Rock, AR

Answer phones, direct and refer calls, take and relay messages, provide information, greet and direct people coming into organization, direct calls for incoming patients from hospital, home care, or caregiver, monitor visitor access. Maintain daily record of visitors, receive flower donations, arrange floral decorations to be distributed to patients, and facility areas. Tidy and maintain front desk, waiting areas and family break area.

Cashier/ Banquets, Catering – Gourmet Services – Philander Smith College Sept 2017 – 2018

Little Rock, AR

Cashier for student breakfast and lunch time, count money, credit card machine, fill out money report for daily transactions. Organize and set up for banquets and parties. Make everyday floral arrangements and special arrangements for seasonal events as needed for food table and on individual banquet tables.

Administrative Assistant/Catering and Billing – Fresh Ideas Food Service – Philander Smith College

April 2012 – 2013, 2015 - 2017

Little Rock, AR

Catering duties include organized catering events, food set up, and staff for school and outside customers. Created separate billing system and invoices for billing outside customers. Created cater forms for event food, room set up, type of service and dishes needed. Maintained accounts payable, receivables, bank deposit, organize and send weekly reports to home office. Answer phone, filing, maintain employee records, invoice catering events, maintain both physical and data input food inventory, Print daily menus, food signs for cafeteria line, and fill in cashier.

Assistant Food Service Director – Valley Food Services Oct 2013 - Oct 2015

Little Rock Christian Academy Little Rock, AR

Plan and purchase food for food service program, maintain required records including food production, inventory, income/expense, meal counts and personnel records. Received student payments, catering, daily and weekly reports for corporate office.

Sales & Catering Coordinator – Hilton Garden Inn Oct 2009 - April 2012

North Little Rock, AR

Call on businesses, schedule banquets, meetings & parties, greet client/inspect meeting room prior to their arrival, enter events in the computer, customer billing, respond to leads and inquires, Banquet Event Orders (room set-up and food needed for event), Banquet Checks (make event checks, review rung-up and posted checks for accuracy), make weekly schedule of events booklet, and schedule appointments for event reviews.

Server/Assistant Manager – Central Flying - Flight Deck Restaurant April 1989 – Dec 2004, June 2006 – Oct 2009

Little Rock, AR

Organize daily reports, count money, credit card machine, cash register, filled in for manager when not there, billing customers, organize and set up for banquets & parties, responsible for catering orders, on occasion order and maintain food supplies, enter charges on computer, wait tables, schedule and wait on conference room meetings.

Billing, A/P, A/R Secretary – Woodbury Technical Services April 2005 – June 2008

Little Rock, AR

Make invoices for parts and service calls, accounts payable, accounts receivable, record payments in computerized bookkeeping, make deposits, and filing.


Pulaski Technical College Fall 2001 – 2005

North Little Rock, AR

Major: Accounting

Minor: Management


WordPerfect, Microsoft Word, Access, Excel, PowerPoint, and QuickBooks.

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