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Administrative Assistant Office

Location:
New York, New York, United States
Salary:
60,000.00
Posted:
August 30, 2018

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Resume:

JAZMINE L.ORTIZ

CELLULAR: 917-***-**** EMAIL: ac6vi5@r.postjobfree.com

PROFESSIONAL EXPERIENCE:

NEW YORK CITY ADMINISTRATION FOR CHILDREN’S SERVICES New York, NY

Community Coordinator- Division of Policy, Planning and Measurement (3/2016- Present)

Maintain fatality case records and autopsies.

Draft letters, memos and email correspondence.

Design, create charts and tables.

Prepare and process invoices for Accountability Review Panel (ARP) consultants.

Organize, maintain, and schedule meetings and appointments for senior staff.

Plan and coordinate meetings within and outside the Agency (ex: ARP)

oCoordinate with consultants, medical examiner, Department of Education (DOE) and Department of Mental Health and Hygiene (DOH) officials.

oSend out all case notifications to Administration for Children’s Services (ACS) programs and provider agencies.

oDraft all documents for mailing.

oCreate all genograms for case summaries.

oEnsure all case summaries are delivered via hand delivery and are distributed in-house.

Participate in ARP prep meetings.

Liaison and interface with other divisions’ personnel by providing information and feedback.

Perform administrative duties such as filing, typing, copy and scanning.

Assisting with FOILS.

Assisting with and/or serving as back up for weekly ChildStat Meetings.

oAssisting in making sure data material is copied

oAssisting in adding genogram’s to data deck’s

oAssisting in Setting up transportation

oSet up/Break down for ChildStat in central office

oFlow between the viewing room and the main conference room

oOversee the ChildStat overflow viewing room

Ensure all attendees Sign the attendance sheets for both A.M. and P.M. sessions

Ensure all attendees receive data deck’s for both sessions

Overseeing consultants participating in Division of Child Protection (DCP) case audits.

oComplete all CS900’s

oComplete all Budget scopes

oComplete all Invoicing

oComplete all Timesheets

oComplete all Move matrix

oSubmitting all payroll documentation

Managing Records Management Unit (RMU) scanning project for OQI

oCorrespond with Records Management Unit (RMU) leadership and liaisons.

oEnsure scanning is up to Office of Quality Improvement (OQI) standards.

oTake over scanning project from 2016 to present: Back scanning all of 2016 – present autopsies and case summaries as well as assisting in the QA process.

PENCOM OPERATING SYSTEMS INC. Brooklyn, NY

Sr. Administrative Manager (7/2013- 3/2016)

Provided assistance to recruiters by editing, proofreading and updating resumes for individuals seeking employment with major financial companies in NY, NJ and VA.

Maintained a Pencom Systems proprietary database by consistently entering and updating demographic information

Assisted with the hiring candidate portal (i.e. Taleo, Jobvite, and PeopleClick).

Performed accounts payable/receivables and prepared consultant payroll.

Managed a petty cash account for staff members

Prepared correspondence, letters, memos and email responses

Planned and coordinated special events

Processed incoming mail, answered/routed phone calls and provide general office support

Monitored office supplies, prepared and track purchase requisitions and arranged for service of office equipment

THE NEW YORK FOUNDLING New York, NY

Director’s Assistant (6/2009- 7/2013)

Provided administrative support to the Program Director and Supervisors.

Managed a petty cash account for staff members, prepared expense reports

Performed accounts payable, payroll, prepared and track purchase requisitions and Donation Batching using QuickBooks Point of Sale.

Processed, distributed incoming mail assisted with newsletter preparation, forwarded and track new student applications.

Prepared clients’ files and charts for day care and preschool enrollment

Compiled data, created reports, tracked information by accessing PROMIS and Connections data systems, and updated immunization records and charts for Department of Heath reviews.

Planned events (Executed events for 3 programs ranging from 15- 300 persons) and assisted with special projects and research.

Monitored office supplies, maintained transportation logs, food pantry and arranged for service of office equipment.

Intake coordinator (assigned and distributed all ACS and advocate referrals to case planners, interviewed all advocate cases, processed new applications and assisted with school tours)

COALITION FOR HISPANIC FAMILY SERVICES Brooklyn, NY

Administrative Assistant (1/2008- 6/2009)

Scheduled patient psychiatric, therapy & evaluation appointments.

Verified and processed Medicaid payments.

Created clients’ files and charts.

Translated for Spanish speaking clients, answered and directed all incoming calls

Received and distributed office packages and mail.

JEFFREY CRAIG LTD. New York, NY

Administrative Assistant (6/2001- 3/2007)

Created and maintained an electronic filing system.

Entered domestic and international purchase orders into a database system

Maintained office inventory and ordered supplies as needed.

Maintained organization of the showroom and office.

Performed administrative tasks such as (faxing, filing, printing, etc.)

VOLUNTEER EXPERIENCE

GLOBAL TASSELS, INC.

Director of Special Events (2015- 2017)

Processed donations by using PayPal and prepare acknowledgement letters and other correspondence.

Created and maintains files for foundation, corporation and individual donors

Created monthly fundraising reports and other database reports as needed.

Continually updated and corrected database records.

Conducted preliminary research on prospective corporate foundation and individual donors.

Coordinated production and mailing of spring and year-end appeal letters.

Tracked tax credit donations in the database and maintained a file for each tax credit donor.

Forwarded appropriate documentation to process credits to donors and answer donor questions regarding tax credit programs.

Maintained guest lists, gathered and prepared registration materials and other duties as assigned for fund-raising events.

Handled all administrative details associated with the Institutional Advancement Committee meetings (i.e. prepare and distributed notices, agendas, minutes, etc.).

Prepared media materials for distribution. (i.e. copying, filing, mailing, e-mailing)

Assembled media and donor kits for events and meetings.

Coordinated logistics for special events with the rest of the Global Tassels team

SKILLS: Computer Skills: Microsoft Office Suite (Word, Excel, Outlook, Access, and Publisher) QuickBooks Point of Sale, PROMIS, and connections.

Languages: Bilingual (Spanish)

EDUCATION: High School Diploma (2001) EBC High School for Public Service- Bushwick

JAZMINE L.ORTIZ

CELLULAR: 917-***-**** EMAIL: ac6vi5@r.postjobfree.com

Attn: Human Resources

Having achieved many goals in my life, I am interested in expanding my professional perspective by seeking new challenges. I am interested in an Administrative position at your company and have enclosed my resume for your review and consideration. As a team player under your administration, I can provide:

• Efficiency and reliability.

• Maturity and honesty.

• Ability to look at challenges as opportunities.

My objective is to establish a time where we can meet to discuss how my ability, professionalism, and enthusiasm will add value to your organization. Thank you for your consideration. I look forward to speaking with you soon.

Sincerely,

Jazmine L. Ortiz

Enclosure: Resume

JAZMINE L.ORTIZ

CELLULAR: 917-***-**** EMAIL: ac6vi5@r.postjobfree.com

REFERENCES

1.Ms. Nadiyah Abdullah

New York City Administration for Children’s Services

Cell: 347-***-****

Email: ac6vi5@r.postjobfree.com

2.Mrs. Yvette Chico- Negron

New York Foundling

Cell: 917-***-****

Email: ac6vi5@r.postjobfree.com

3.Mrs. Maria Sanchez

New York Foundling

Cell: 347-***-****

Email: ac6vi5@r.postjobfree.com



Contact this candidate