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Administrative Assistant Microsoft Office

Farmingdale, New Jersey, United States
August 28, 2018

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201-***-**** * Lenape Lane East Brunswick, NJ 08816

Professional Experience

Brandon Consulting Associates Inc. May 2017

HR Assistant

Edison, NJ

Invoicing the client.

Keeping track of Timesheets of employees- Maintain leave records of the team.

Processing Payroll for employee’s bi-monthly. Use the Paychex system to process Payroll.

Working on Quick books for daily company activities, including maintaining of Company accounts, Invoicing, maintain Bank Accounts, Payroll and updating Employee information.

Coordinating with the Lawyers to apply for H1 visa for employees, including preparing LCA’s and other documentation.

Preparing and dispatching checks to vendors.

Inducting new Employees and Contractors – preparing of offer letter, Purchase Orders, gathering all documentation and entering the details in the system.

Everify new employees- Updating the I-9s accordingly.


Pay bills.

Apply for Government certification for the company with various states.

Managed Office supplies- Ordering inventory.

Pay Corporate taxes.

Coordinated with the Accountants for Tax returns and Accounting.

Experiences Design Studio May 2010 – Jan 2013

Executive Admin Assistant

Bangalore, India

Supported the Chief Architect and the team on all administrative functions.

Co-ordinated the calendar using Outlook for the CEO and the senior executives and liaised with external entities to efficiently maintain the calendar.

Arranged external conference calls and meetings with clients.

Handled Domestic and International travel arrangements for senior management.

Prepared travel and expense reports for client billing.ww

Handled HR transactions for the team including Vacation tracking, new hire induction and termination.

Maintain leave records for the team.

Helped with edits and maintenance of presentations for the CEO.

Managed Office supplies – Ordering and inventory.

Patni Computer Systems Nov 2004 – Mar 2005

HR Assistant

Cambridge, MA

Prepared and processed immigration documents for H1 and L1 visa papers; ensured strict compliance to local, state, and federal rules and regulations.

Interacted with lawyers to arrange visas for overseas employees; established and maintained strong working relationships with clients and staff.

Handled all petition documents and coordinated the distribution of petition documents to India; assumed responsibility for creating reports as required.

Prioritized client communications via telephone, mail, and e-mail to guarantee timely resolution of issues and concerns regarding visa processing.

I-Flex Solutions May 1999 – Feb 2004

Administrative Assistant

Mumbai, India

Served as an Administrative Assistant of a 100-member division in an IT consultancy firm; handled the monthly reporting of employee deployments.

Maintained all personnel data in People Soft, which included updating their resumes and managing resource allocation through active monitoring.

Assumed responsibility for preparing invoices for the customer and tracking them together with the marketing and finance groups on a monthly basis.

Inducted new employees and established their project groups; performed several tasks such as allocation of place, machines, and setting up email IDs.

Coordinated employee travel to international customer locations; tracked visa status, managed accommodations, and maintained remittances.

Ensured the continuous availability of all office supplies and supervised the movement of equipment; organized and facilitated customer meetings.

Handled phone calls and managed conferencing facilities; prepared project related documents and managed the filing of documentation.

Managed desk allocation and floor map management.

Jet Airways July 1998 – Apr 1999

Secretary, Engineering Division

Mumbai, India

Assisted in Administration and Logistical activities for the Engineering Division

Maintained timesheet of all employees

Handled all correspondence and internal memos


Davar’s College of Commerce August 1998

Professional Secretarial Diploma Course

Mumbai, India

University of Mumbai – R.D. National College October1997

Bachelor of Commerce

Mumbai, India

Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)


Quick books


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