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Executive Assistant Microsoft Office

Chicago, Illinois, United States
August 27, 2018

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Tina Stodtko

Chicago, IL ***** ● (m) 312-***-**** ●


Golub Capital, Chicago, IL 3/2017 – Present

HR Executive Assistant

Support Head of Human Resources and four senior team members to include travel arrangements, scheduling, preparing expense reports

Coordinate on-boarding of new hires ensuring a quality new hire experience; track employee documents, CRM administration, and maintain comprehensive employee files

Develop strong relationships with colleagues/peers

Prepare agenda for team meetings, planned team events, as well as numerous ad hoc projects

Organize and prioritize workflow within a fast-paced, changing environment Mack & Associates, Chicago, IL 11/2016 – 2/2017

Temporary Executive Assistant

Managed and maintained multiple executives’ schedules

Arranged domestic and international travel and make last minute changes as necessary

Prepared, proofread and distributed meeting minutes within tight deadlines Oliver Wyman Consulting Actuaries, Chicago, IL 10/2015 – 6/2016 Executive Assistant

Supported one Partner and two Principals - included arranging client and internal meetings, as well as candidate interviews

Accountable for monthly financial reporting of revenue using Excel and proprietary client activity system

Prepared and tracked client invoices to ensure timely payment

Organized travel arrangements and prepared expense reports

Created/edited and proofread documents and PowerPoint presentations with strong attention to detail Heidrick & Struggles, Chicago, IL 4/2013 – 8/2015

Executive Assistant

Supported and anticipated needs of Chief Human Resources Officer and VP, Strategy & Corporate Development

Complex calendar management, scheduling across multiple time zones, involving webcast and conference room arrangements

Coordinated all travel arrangements (domestic and international) including last-minute changes

Created and edited PowerPoint and Word documents; proofread finished work frequently under tight time constraints

Meeting and event coordination

Managed confidential information with high level of discretion CNA, Chicago, IL 5/2012 – 3/2013

HR Associate/Recruiting Coordinator

Assisted in developing and coordinating candidate interviews; built relationships with hiring manager assistants, managed logistics and travel arrangements, and re-adjusted schedules as necessary

Coordinated with recruiters, candidates, and senior leaders in managing a high volume of interview scheduling, completing within tight deadlines

Used judgment to resolve frequent and complex administrative/logistical situations

Partnered with team to improve interview scheduling processes, thus delivering a superior experience for both internal and external clients

Monitored expenditures, identified and implemented process improvements Tina Stodtko

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Ferguson Partners Ltd., Chicago, IL 6/2009 – 5/2012 Executive Assistant/Search Coordinator

Reported to the CEO, responsible for coordinating candidate interviews, including scheduling and arranging travel

Managed the timely flow of the engagement process - arranging client meetings/conference calls and candidate interviews, preparing/updating assignment progress reports, researching companies and candidates, and verifying degrees

Initiated improvement in electronic documents/files storage, creating efficiency and timesaving for all team members

Maintained calm and focused under pressure

Participated in task force to improve the firm’s branding templates for client-facing documents

Assisted Tokyo and Hong Kong offices - prepared candidate documents, presentations and database administration

Negotiated lower costs for company’s videoconferencing service Korn/Ferry International, Chicago, IL 3/2005 – 3/2009 Executive Assistant/Search Coordinator

Supported two Senior Partners – booking intricate travel, complex calendar management, meetings and conference calls, prepared expense reports, and tracking/approving client billable expenses

Liaised directly with high-level clients and candidates in scheduling interviews

Anticipated needs of executives/clients and kept in close communication to address any issues

Proofread and edited documents for the leadership assessment and development services

Prepared client proposal letters and PowerPoint presentations

Managed projects and workflow timely and accurately Aon Corporation/Muirfield Underwriters, Chicago, IL 10/2002 – 3/2005 Executive Assistant

Assistant to President and Senior Vice President - managed calendars, travel arrangements and expense reports

Worked closely with President preparing budget reports

Set up electronic marketing system for workers’ comp services to existing agents

Managed records retention and file organization

Bain & Company, Chicago, IL 6/1998 – 9/2002

Executive Assistant

Supported two Senior Partners to include heavy scheduling, complex travel, expense reports and time tracking

Coordinated office’s marketing efforts (mass mailings, event planning, and maintained marketing materials)

Edited, proofread and assembled presentations

Responsible for records management - maintaining client confidentiality through proper file destruction/maintenance

Supported a variety of internal programs and initiatives SKILLS:

Proficient in Microsoft Office: Outlook, Word, Excel, and PowerPoint SharePoint Concur ADP CRM

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