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Executive Assistant Administrative

Location:
Katy, Texas, United States
Posted:
August 23, 2018

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Resume:

LENA DRAKE

**** ******** **** ****** * 832-***-**** (MOBILE)

KATY, TEXAS 77449 ac6sgq@r.postjobfree.com

PROFESSIONAL PROFILE

Dynamic Executive Assistant / Senior-level Administrative Assistant, offering sterling work history marked by excellence in providing wide range of support across multiple business sectors, with expertise as follows:

Distinguished record of achievement in providing highest level of professional support in rapidly changing environments, remaining consistently poised, professional and diplomatic in all situations

Collaborate effectively working in tandem across multiple sectors in large organizations; quickly learn new systems to achieve corporate objectives; foster positive relationships with all levels of staff

Adeptly perform functions of a sensitive nature requiring discretion and independent judgment; strictly adhere to corporate policies and procedures; act as liaison for internal and external matters for executives

Accurate and timely in managing daily business functions, including reconciling business expenses; maintain calendars, schedule meetings and events; arrange travel, transportation and hotel accommodations

Proficient technical skills: MS Office including Word, Excel, PowerPoint, Access, Outlook; Dbase III+; eWebOQ; ISNetworld, Lotus 123, Lotus Notes; Lotus Organizer; MarkView; MultiMate; NCCER; Oracle (advanced); Visio; polished phone etiquette in managing busy lines, screening / directing calls

Specialized skills: Notary of Texas (exp 9/2018); SARA Title III-Tier II trained; CPR / AED Certified; well-versed in environmental, regulatory and safety compliance reporting and scheduling for oil production

PERSONAL STRENGTHS: honest; loyal; persuasive; reliable; outgoing; proactive; quick learner; prioritize projects and deadlines; willingness to embrace challenges

CAREER OVERVIEW

ADMINISTRATIVE SPECIALIST (Executive Assistant) laid off

Warren D Fusilier - Director of Environmental Regulatory & Compliance

PLAINS ALL AMERICAN PIPELINE, L.P., HOUSTON, TEXAS 4/2004 TO 3/2017

Supported director in MOC, SARA Title III-Tier II reporting, maintained 20-30+ manuals, maintained information for pipeline personnel utilizing NCCER, ISNetworld, & eWebOQ, and coordinated meetings & luncheons as well as travel arrangements.

Supported director in managing high volume workload to include upkeep of Material of Change (MOC) documentation for pipeline, trucking, barges and railcars, covering Gulf Coast area, encompassing Alabama, Florida, Mississippi, South Carolina, southeast Texas, and the majority of Louisiana.

Sent timely email reminders to 13 field operation managers to ensure up-to-date compliance with SARA Title III-Tier II reporting, and also distributed reports according to federal, state and local mandates.

Collaborated with managers in annual planning meeting and setup of spreadsheets and recordkeeping requirements. Maintained information for pipeline personnel utilizing NCCER, ISNetworld, and eWebOQ.

Coordinated meetings and luncheons as well as travel arrangements for flight, hotel and car rentals for department staff. Reconciled company’s P-Card credit cards, along with processing invoices and expense reports, generating check requests to district.

Created, updated and maintained 20-30+ manuals to keep them current.

KEY ACCOMPLISHMENTS:

Increased efficiency regarding monthly and quarterly reports for districts and divisions reducing the time of submittal by three to four days. Created formula to convert all codes to newly created coding system.

Utilized exceptional organizational skills and advanced knowledge within a highly competitive and rapidly changing marketplace to consistently achieve corporate objectives.

ADMINISTRATIVE ASSISTANT (Executive Assistant) transferred to Plains after sale of company

Warren D Fusilier – Compliance Supervisor

LINK ENERGY, HOUSTON, TEXAS 1/2002 TO 4/2004

Provided direct administrative support in fast-paced working environment requiring accuracy and coordination with multiple departments. Input new and updated information to maintain current files in database for pipeline employees, utilizing eWebOQ.

Coordinated meeting and luncheons across several departments, as well as arranged for flight, hotel and car rental accommodations. Processed invoices and reconciled expense reports and credit card statements.

Prepared and distributed manuals, maintained inventory for office supplies, and processed outgoing mail via certified mail or FedEx.

Continued

LENA DRAKE

Page Two

OPERATIONS CLERK transferred to LINK Energy

Ted Donner – Operations Supervisor

EOTT ENERGY, LA PORTE, TEXAS 6/2001 TO 1/2002

Supported on-site plant operations with four shifts and 45 employees to include preparing daily operations production reports and updating / distributing operations’ daily tasks, in addition to serving as back up for operations’ administrative assistant.

Monitored, updated and distributed operators’ overtime and vacations schedules as well as prepared and distributed minutes of departmental daily meetings. Prepared and processed correspondence, reformatted monthly reports, and performed general office duties.

ADMINISTRATIVE ASSISTANT (Executive Assistant) – Multiple Departments transferred to EOTT Energy

David H Pratt-Technical Manager, Paul Fox-Controller, & four supervisors

ENRON, LA PORTE, TEXAS 7/1998 TO 6/2001

Provided field operations administrative support to two managers, four supervisors and 40+ engineers in Tech / Lab / Environmental / Safety / CRG Services and Controller, assuming higher levels of responsibility throughout tenure. Provided back up support for assistant to the plant manager.

Processed and distributed updated weekly reports and weekly minutes of meetings, including Material Safety Data Sheets (MSDS) for the facility. Handled travel arrangements for flights, hotels and car rentals, and subsequently reconciled expense report and credit card statements.

Maintained and distributed employee vacation schedules to appropriate personnel. Prepared correspondence and processed mailings via certified mail and FedEx.

Began with company as temporary Administrative Assistant to Tech Services Manager and Controller Manager and was offered permanent position within five months.

Additional experience includes 10+ years as Product Scheduler (NaOH, KOH, CWX, HCl/MA, Cl2) with Occidental Chemical, responsible for calculating and distributing daily production, inventory and shipments.

EDUCATION

SAN JACINTO JUNIOR COLLEGE – Phi Theta Kappa / Dean’s List PASADENA, TEXAS

Computer and management courses including Dbase III+, Lotus 123, BASIC, PASCAL, COBOL and Management Internship

LEE COLLEGE – Phi Theta Kappa / Dean’s List BAYTOWN, TEXAS

Business administration courses including word processing, accounting and business communications

PROFESSIONAL DEVELOPMENT

STATE OF TEXAS NOTARY PUBLIC Expires 9/2018

CPR / AED CERTIFIED Expires 2018

STATE OF TEXAS 2017

Completed training in SARA Title III – Tier II compliance

VOLUNTEER AFFILIATIONS / HONORS

JUNIOR ACHIEVEMENT (JA) 1999-2002

Twice nominated for KHWB 39 Unsung Hero Award for teaching JA curriculum to students, PreK through 4th grade in the public schools two half days on a weekly basis. Placed second in one year.

CITY OF LA PORTE 2002

Winner of Star Award and Runner-up for NFL Quarterback Volunteer Award

GULF COAST AREA MANAGEMENT ASSOCIATION Multiple Years

Offices held: Secretary; Key-Person; Treasurer; Vice-President of Membership

RED CROSS Multiple Years

Volunteer

References Available Upon Request

LENA DRAKE

6230 SETTLERS LAKE CIRCLE W 832-***-**** (MOBILE)

KATY, TEXAS 77449 ac6sgq@r.postjobfree.com

ATTENTION: HIRING MANAGER

Enclosed is my résumé outlining my qualifications in consideration for an opportunity as an Executive Assistant / Senior-level Administrative Assistant within your organization. As my résumé reflects, I offer a broad range of experience and accomplishments serving executives and professionals in multiple business units.

Some of my significant strengths include:

Distinguished record of achievement in providing highest level

Collaborate effectively working in tandem across multiple sectors in large organizations

Adeptly perform functions of a sensitive nature requiring discretion and independent judgment

Accurate and timely in managing daily business functions

Proficient technical and specialized skills

I greatly appreciate your consideration of my qualifications and believe that my integrity, diverse experience, and disciplined work ethic will be valuable to your team. To arrange for a personal interview, please feel free to contact me at the above-referenced-telephone number or email.

Thank you very much and I look forward to having a conversation with you.

Respectfully,

Lena Drake

Résumé



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