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Administrative Assistant Data Entry

Merrimack, New Hampshire, United States
August 23, 2018

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Jan Jones

Administrative Assistant

Merrimack, NH 03054


Work Experience

Administrative Assistant/Receptionist

Marquis Management - Salem, NH

July 2017 to Present

Support over 85 employees

Receive: Customer – Visitors - Employees

Field calls:

• For 5 Companies

• Employment calls (Looking for work/ Taper, Carpentry, Drywall, Asbestos, Painter) Incoming and Outgoing:

UPS/FedEx / Certified Mail & Deliveries

Warehouse Calls & Deliveries

Certificates of Insurance requests to General Contractors Order supplies for office/kitchen and cleaning company Administrative Assistant

Nobis Engineering, Inc - Concord, NH

April 2017 to June 2017

Lowell, MA, Germantown, MD and Naugatuck, CT. In addition, I am responsible for maintaining all Opportunity, Project and Contracts filing folders

• This consists of setting up the files for originals, correspondence and billing

• Some of these projects require information to be scanned onto the server and copies are sent to NH Department of Environmental Services OneStop website

• Administrative Work for Technical/Non-Technical Staff o Labels for packages o Electronic submittals o Copy documentation o Type submittal sheets o Special projects as requested

• Responsible for the reception of visitors and clients

• Responsible for keeping lobby, conference rooms and copy room tidy

• Schedule conference rooms meeting for all employees in the office

• Service calls for various office equipment

• Opening and date stamping mail, including distributing to appropriate mailboxes

• Logging checks into spreadsheet

• Ship mail using FedEx/USPS/UPS

• Make rental reservations upon request

• Stock kitchen.

Administrative Assistant/Receptionist


February 2015 to September 2016

Processed shipping documents both foreign and domestic. Data entry, file maintenance and scanning. Group Enrollment Representative

United Healthcare - Hooksett, NH

October 2012 to January 2013

Review first time healthcare plan enrollment applications for plan participation and eligibility. Complete data entry via SharePoint, Acces & PULSRE of the group's information. Manage the groups paperwork activity from receipt to completion. File Clerk

Devine, Millimet & Branch, P.A - Manchester, NH

2011 to November 2011

• File maintenance and organization

• Data entry

• Disposal of confidential material

Secretary/Administrative Assistant

Health Dialog - Bedford, NH

2009 to 2010

Temporary Assignment

• Overall coverage of the reception area.

• Calendar management for Executives.

• Arranged conferences and meetings for clients.

• Back up support for internal and external correspondence.

• Planned and organized Company functions. Screens & directs multi-line telephone system. Created, organized and set up an information center for standard operating procedure manuals. Thus resulting in access to needed information.

National Oceanic and Atmospheric Administration

International Travel Specialist

Department of Commerce - Silver Spring, MD

1999 to 2009

• Managed the National Weather Service (NWS) International travel plan using a US Government database system.

• Provided detailed data analysis involving traveler, travel dates, destinations and estimated costs.

• Advised the Deputy Assistant Administrator (DAA) for NWS and the Chief of International Activities

(IA) the status of planned and unplanned international travel for all of NWS personnel.

• Acted as the liaison to the Department of State (DoS) for coordination clearance and approvals for all NWS and Invitational travelers. Processed all travel reimbursement. Maintained office files and expense control.




Excellent Organizational skills, self starter, strong customer relations. GROUPS

Member, International Association of Administrative Professionals, Greater New England Division Manchester Works for Professionals Member

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