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Office Administrative Assistant

Charlotte, North Carolina, United States
August 25, 2018

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Tala Jichi

BORN ****, Lebanon

Nationality Lebanese

LANGUAGES English & Arabic

EDUCATION B.S Degree in Business Administration Baghdad University, Iraq – 1992

Certificates (Level 3 Award Coach) Coaching Certificates (ILM) Burton Consultancy certified the prestigious institute of Leader ship and Management based in London.


2006 – 2018

Administrator Senior School Qatar Academy, Qatar Foundation Responsibilities:

Manages the Senior School office using a very collaborative approach. As stated in the Client Orientation competency.

Prioritize, organize and allocate the work of the divisional school office so that tasks are completed in an efficient and timely manner. Assist the senior school team to understand the operation of the Senior School Office and develop the skills required to meet these needs of the parents/students and teachers

Made all the necessary updates on the system . Worked extra hours to ensure that the work was completed.

Working with the Supreme Education Council providing them with all the required data. Facilitate the questionnaires project for the SEC by providing all the info required. Extremely flexible in meeting new challenges.

Manage a busy office and keep the principal informed of daily activities. Develop an additional organizational structure and procedural routine take in to account the expansion of the new office and administration personnel. Updating all the students information on the system including the numbers,P.O Box, E-mail addresses... & the contacts for sending any info to the parents by email.

Working closely with the IB Coordinator doing the needed stuff for the Universities requirements. Advising parents & the students facilitate the process of documented the Certificates .

Doing all the grades evaluation requested by parents, universities and governments.

Preparing and launching the weekly school news letters and send it to all parents, staff and students via email and SMS

Preparing all the transcripts for Senior Students &forany other grades which requested by parents

Preparing the time table for grades 6 to 12, by entering the subjects, their description, names of teachers, and periods of the week. Assisting and encouraging parents to access the online information through the system, by providing correct information and practical help, assist the parents to meet their quires by help them & guiding them to the focal point as well as the teachers

Dealing with the students in a very friendly and professional manner - advising them if they have any problem and guiding them to the correct solution

Arranging the meetings for the parents with the teachers & the heads, providing translation.

Translate requested letters from English to Arabic and the opposites for the teachers & the Heads.

Working with the IT Department in solving teacher's problems in Power School especially on Report cards time.

Preparation of Students Report Cards for grades 6 to 12. Checking all the missing grades, comments and printing them. preparing labels for the envelopes and distributing them.

Responsible for the maintenance of class lists and student databases. Preparation of all letters and information to go home With students and ensure their distribution to all Classrooms.

Preparing the probation & congratulation letters during the year for all the grade levels.

Inter attendance for the students & teachers on the System. Preparing progress reports by sort them in alphabetical order, put for each students what subject they got, photocopy them, put them in envelopes and distributing them for each students by grade level. Checking the Substitute teachers sheet every end of month before sending to the HR.

Sending SMS both in English & Arabic.

Assist Senior Management Team in the provision of Admin support. Any other duties that is commensurate to the post. 2004 - 2006 :

School Administrative Doha British School, Qatar

Data entry.

In Charge of students admission.

Invoices preparation

Establishing and maintaining filing systems.

Payments Preparation.

Cash collection process relevant to tuition fees.

Purchase order Request.

Preparing the monthly sheet for teacher’s salary.

Prepare a detailed daily report

Transfer all the messages (emails, telephone, faxes etc.) to concerned persons. Ensure all the office requirements and get the required quotations for furniture, Computers, Stationary, office equipments etc, acting as office manager. 2001 – 2003

Class Teacher Universal School-Qatar

Grade One teacher

Teaching English, Math, Science,Art, and PE : Social Studies 1995 – 1997

Teacher Universal School-Lebanon

Teaching from Grade One to grade Five..

Teaching History,Geography and Social Studies :

1993 – 1995

Administrative United Nations ( Unrwa)

Maintaining the cashier

Payments and receivables.

Filing faxes and emails.

Insurance Policies, follow-up and renewal.


MS (Word, Excel, PowerPoint, Outlook), Internet, Google Doc, Admin Plus, Chancery, Power School and SMS system

Training Courses

MS Word

Coaching for Managers

Essentials of Effective Management and Leadership

Certificate in Administrative and Management

Contact number Email address


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