AIMEE R. OCAMPO
Al Mulla Building, Fereej Bin Mahmoud
Doha, Qatar
Mob: +974-********
E-mail address: ac6pr0@r.postjobfree.com
ac6pr0@r.postjobfree.com
CAREER OBJECTIVE
To provide advanced support by handling a wide variety of administrative roles within a functional area and obtain a position within a progressive organization wherein education, experience and skills can be utilized.
WORK EXPERIENCE
TECHNICAL ASSISTANT
(Reporting to Exploration Manager)
JX Nippon Oil & Gas Exploration (Qatar) Limited
Al Gassar Tower West Bay, Doha Qatar
April 2014 – December 2017
Responsible for the receipt, registration, distribution and filing of Exploration documents (Reports, RFA’s, Contracts, Work Orders, Invoices, Ticket Services) and correspondence
Arrange visa, flight bookings, accommodation, transportation for both staff and visiting project team
Prepare Approval of Expenditures (ticket, accommodation, allowance & related expenses)
Arrange internal/external meetings and prepare materials
Prepare and submit Monthly Activity Reports
Prepare and submit security passes (Offshore, Ras Laffan and QP Medical Certification)
Arrange safety trainings (H2S and BOSIET/T-FOET) & Medical Examination for QP Offshore Certification
Aviation controller
liaise with the contractors for the staff & freight’s schedule (offshore) check/complete staff & freight’s documents once schedule is posted passenger & freight’s online booking – ARMS (Aviation Resource Management System) monitor outbound-inbound flight
On documentation
Circulate documents for information, review and approvals Ensure all documents& correspondence are registered and filed Ensure all documents, presentation materials and reports are produced on time as required and that regular exception on late documents are made available for management review and submission
Identify and segregate documents that needs retention or removal in the project management system
Other task deemed necessary to take charge
ITSR/NSR (New User ID, software installation, PC request/set up - network connected or stand-alone)
PPE arrangement
Transportation arrangement
in charge of the Operation and Admin department respectively if the secretary is on leave TECHNICAL ASSISTANT
Qatargas Operating Company Limited
November 2007 – January 2014
Internal Audit Department
(Reporting to Chief Internal Auditor)
December 2013 – January 2014
Responsible for the receipt, registration, distribution and filing of audit documents
Arrange meetings, transcribe and submit minutes of meeting
Register and update key performance indicators (KPI’s) of the department
Arrange/monitor department’s trainings – mandatory & in-house
Assist in preparing Audit Notice & Reports
Review and follow up audit notice &reports and other related documents to ensure compliance
Ensure that all documents and progress reports are produced on time as required and that regular exception on late documents are made available for management review
Assist in preparing monthly budget variance
Arrange visa, flight bookings, accommodation and transportation
Other task deemed necessary to take charge
SharePoint Super User for Audit department
ITSR/NSR (New User ID, software installation, PC request/set up - network connected or stand-alone)
Prepare and submit security passes (Offshore, QG/Ras Laffan) Transportation arrangement
Monitor department’s stationeries and consumables; purchase supplies through SAP
(workflow) and liaise with Supply Dept. or Gen. Services Dept. Ras Laffan Terminal Operations
(Reporting to Training Lead)
April 2011 – September 2013
Responsible for the receipt, registration, distribution and filing of the training documents
Arrange meetings and prepare materials
Prepare and submit reports
Arrange/monitor trainings – mandatory, technical & in-house
Arrangements for the vendors
Arrange visa, flight bookings, accommodation and transportation Make sure training materials are all set before the training Send invites/confirms nominees per training
Prepare attendance and course evaluation sheets per session/training
On documentation
Circulate documents for information, review and approvals Ensure all documents and progress reports are produced on time as required and that regular exception on late documents are made available for management review Monitor/control training documents for reproduction and distribution Ensure all training materials, attendance &evaluations sheets are recorded and filed Identify and segregate documents that needs retention or removal in the project management system/archive
Update trainee’s record
Other tasks deemed necessary to take charge
ITSR/NSR (New User ID, software installation, PC request/set up - network connected or stand-alone)
Prepare and submit security passes (Offshore, QG/Ras Laffan) PPE arrangement
Monitor section’s stationeries and consumables; purchase through SAP (workflow) and liaise with Supply Dept. or Gen. Services Dept.
Transportation arrangement
Expansion Start-Up - Support Division
(Reporting to Support Division Manager)
October 2010 – March 2011
Responsible for the receipt, registration, distribution and filing of the documents
Arrange meetings, transcribe and submit minutes of meeting
Prepare and submit reports
Arrange visa, flight bookings, accommodation and transportation
Register and update key performance indicators (KPI’s) of the department
Arrange/monitor department’s trainings – mandatory, technical & in-house
Prepare and submit security passes and permits(QG/Ras Laffan, Offshore & laptop pass and proxy card, photography permit, North Field Bravo helicopter request &H2S/BA Certificate)
On documentation
Circulate documents for information, review and approvals Ensure all documents and progress reports are produced on time as required and that regular exception on late documents are made available for management review Monitor the physical management and tracking of policies, revisions, change documentation and signature logs
Identify and segregate documents that needs retention or removal in the project management system/archive
Other tasks deemed necessary to take charge
SharePoint Super User for Support Division
ITSR/NSR (New User ID, software installation, PC request/set up - network connected or stand-alone)
Personnel related documents for approval (OT sheets, timesheets, leave request) PPE arrangement
Gift and Spot Award request
Business card request
Monitor office stationeries and consumables; purchase supplies through SAP (workflow) and liaise with Supply Dept. or Gen. Services Dept.
Transportation arrangement
Expansion Start-Up - Training Department
(Reporting to Projects Training Coordinator)
November 2007 – October 2010
Responsible for the receipt, registration, distribution and filing of the documents
Arrange meetings, transcribe and submits minutes of meeting
Prepare and submit reports
Prepare training & meeting 4 week look ahead (schedule)
Arrange HSE mandatory trainings - CTJV PMC (QCS/QGX) and QATARGAS
Prepare and submit security passes and permits (QG/Ras Laffan, Offshore & laptop pass and proxy card, photography permit, North Field Bravo helicopter request & H2S/BA Certificate)
Register/update key performance indicators (KPI’s) of the department
Arrangements for vendors/OJT Instructors
Arrange visa, flight bookings, accommodation and transportation Make sure training materials are all set before the training Send invites/confirms nominees per training
Prepares attendance and course evaluation sheets per session/training
On documentation
Circulate documents for information, review and approvals Monitor/control training documents for reproduction and distribution Prepare self-study assessments and training materials for reproduction and distribution Ensure all training materials, attendance & evaluations sheets are recorded and filed Ensure that all documents and progress reports are produced on time as required and that regular exception on late documents are made available for management review Identify and segregate documents that needs retention or removal in the project management system/archive
Update trainee’s record
Other tasks deemed necessary to take charge
Personnel related documents for approval (OT sheets, timesheets, leave request) PPE arrangement
SharePoint Super User for Support Division – ESU Training Department ITSR (New User ID), NSR (Internet request, software installation – CDMS access), PC request/set up - network connected or stand-alone
Gift and Spot Award request
Business card request
Monitor office stationeries and consumables; purchase supplies through SAP and liaise with Supply Dept. and/or Gen. Services Dept.
Transportation arrangement
SECRETARY
(Reporting to Site Manager)
Siemens AGPower Generation
Ras Laffan B Industrial City
November 2005 – November 2007
Arrange meetings and prepare materials
Responsible for the receipt, registration, distribution and filing of the documents
Consolidate reports from every department for submission of Weekly Report to Client, Project Management, Monthly Site Progress Report and Milestone Certifications.
Prepare correspondence/requisitions to Project and Site Management, Client, Consortium Partner and/or Sub-contractors
Arrange visa, flight bookings, accommodation, transportation for both staff and visiting project team
Prepare and submit security passes and permits (RL, laptop pass, photography permit)
Monitor office stationeries and consumables
On documentation
Filing employee’s record (Site & Project Management) Ensure all project drawings and documentations are received, checked, accurately recorded and distributed (for information, review and approvals) in an efficient and expeditious manner according to agreed project and corporate procedures (hard copy & e-copy – Lotus Notes) Ensure that progress reports are produced on time as required, and that regular exception on late documents are made available for management review Ensure all documents and materials received are correct and all deficiencies & defects are reported for verification and action
Assist in preparation of the commissioning and documentation/hand overs Scanning hard copy documents, renaming electronic files and checking revisions Creating and organizing hard copy materials, preparing reproduction orders, creating electronic and hard copy transmittals
Identify and segregate documents (engineering,/technical, correspondence, project management – commercial, legal) that needs retention or removal in the project management system/archive
Allocate and control the numbering of documents and drawings produced on the project Assists personnel in locating and retrieving documents from archives and ensures their safe return
Accurately update information both the company and client’s electronic management system ASSISTANT TEACHER - NKP
(Reporting to NKP Head)
Philippine International School Qatar
New Al Rayyan, Qatar
September 2004 – November 2005
Secretary to NKP head
Responsible for the receipt, registration, distribution and filing of the documents Arranging meetings
Assist NKP head in Montessori assessment
Monitor classroom stationeries and Montessori materials
On documentation
Maintain staff & student’s file
Monitor teacher’s reports on student’s quarterly progress Ensure that teacher’s and student’s progress reports are documented Liaise with the teachers on their weekly/monthly/quarterly lesson plans
Take charge of the class if the adviser is on leave
Assist the teacher and students on their indoor and/or outdoor activities (if required). SECRETARY/ RECEPTIONIST
Dr. Mohammed Ali Shehata - Private Clinic
Al Saad, Doha Qatar
October 2002 – May 2004
Responsible for patient’s registration (follow up check-up & new visits)
Monitor clinic stocks and stationeries
On documentation
Encode patient’s medical findings (per visit).
Monitor incoming/outgoing patient’s medical records Ensure that patient’s medical records are filed
Ensure all medical deliverables are correct and well stored. And all deficiencies & defects are reported for verification and action
SECRETARY
(Reporting to General Manager)
M4Construction &Maintenance Services
San Pascual Batangas, Philippines
May 2000 – September 2002
Responsible for the receipt, registration, distribution and filing of the documents
Arrange meetings
Consolidate reports from every department and vendors for progress report
Prepare business correspondence to follow up the status of the receivables, contracts and other matters.
Assist on the inquiry of manpower services
Assist the accountant in preparing the payroll, billing of materials and services rendered and make official receipts of all accomplished projects, costing of all materials and labor services or the total overhead cost.
Assist the procurement team in requisition and purchasing of materials, equipment, tools and office supplies.
Monitor office stationeries
On documentation
Maintain employee’s file
Circulate documents for information, review and approvals Ensure all documents are updated and segregated according to their proper discipline Identify all documents that need retention or removal for project documentations Ensure all project deliverables are correct, stored, well distributed among department/project. And all deficiencies & defects are reported for verification and action EDUCATIONAL BACKGROUND
2002 Bachelor of Science in Secondary Education Major in English Batangas State University
Batangas, Philippines
1996 – 2000 Bachelor of Arts Major in English
Batangas State University
Batangas, Philippines
PERSONAL INFORMATION
Name Aimee Delos Reyes Ocampo
Date of Birth July 2, 1979
Marital Status Single
Nationality Filipino
Passport No. EC6578482
REFERENCES
Available upon request.
I hereby certify that the above information is true and correct to the best of my knowledge and belief.
Aimee R. Ocampo