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Technical Assistant

Location:
Doha, Doha, Qatar
Posted:
August 18, 2018

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Resume:

AIMEE R. OCAMPO

Al Mulla Building, Fereej Bin Mahmoud

Doha, Qatar

Mob: +974-********

E-mail address: ac6pr0@r.postjobfree.com

ac6pr0@r.postjobfree.com

CAREER OBJECTIVE

To provide advanced support by handling a wide variety of administrative roles within a functional area and obtain a position within a progressive organization wherein education, experience and skills can be utilized.

WORK EXPERIENCE

TECHNICAL ASSISTANT

(Reporting to Exploration Manager)

JX Nippon Oil & Gas Exploration (Qatar) Limited

Al Gassar Tower West Bay, Doha Qatar

April 2014 – December 2017

Responsible for the receipt, registration, distribution and filing of Exploration documents (Reports, RFA’s, Contracts, Work Orders, Invoices, Ticket Services) and correspondence

Arrange visa, flight bookings, accommodation, transportation for both staff and visiting project team

Prepare Approval of Expenditures (ticket, accommodation, allowance & related expenses)

Arrange internal/external meetings and prepare materials

Prepare and submit Monthly Activity Reports

Prepare and submit security passes (Offshore, Ras Laffan and QP Medical Certification)

Arrange safety trainings (H2S and BOSIET/T-FOET) & Medical Examination for QP Offshore Certification

Aviation controller

liaise with the contractors for the staff & freight’s schedule (offshore) check/complete staff & freight’s documents once schedule is posted passenger & freight’s online booking – ARMS (Aviation Resource Management System) monitor outbound-inbound flight

On documentation

Circulate documents for information, review and approvals Ensure all documents& correspondence are registered and filed Ensure all documents, presentation materials and reports are produced on time as required and that regular exception on late documents are made available for management review and submission

Identify and segregate documents that needs retention or removal in the project management system

Other task deemed necessary to take charge

ITSR/NSR (New User ID, software installation, PC request/set up - network connected or stand-alone)

PPE arrangement

Transportation arrangement

in charge of the Operation and Admin department respectively if the secretary is on leave TECHNICAL ASSISTANT

Qatargas Operating Company Limited

November 2007 – January 2014

Internal Audit Department

(Reporting to Chief Internal Auditor)

December 2013 – January 2014

Responsible for the receipt, registration, distribution and filing of audit documents

Arrange meetings, transcribe and submit minutes of meeting

Register and update key performance indicators (KPI’s) of the department

Arrange/monitor department’s trainings – mandatory & in-house

Assist in preparing Audit Notice & Reports

Review and follow up audit notice &reports and other related documents to ensure compliance

Ensure that all documents and progress reports are produced on time as required and that regular exception on late documents are made available for management review

Assist in preparing monthly budget variance

Arrange visa, flight bookings, accommodation and transportation

Other task deemed necessary to take charge

SharePoint Super User for Audit department

ITSR/NSR (New User ID, software installation, PC request/set up - network connected or stand-alone)

Prepare and submit security passes (Offshore, QG/Ras Laffan) Transportation arrangement

Monitor department’s stationeries and consumables; purchase supplies through SAP

(workflow) and liaise with Supply Dept. or Gen. Services Dept. Ras Laffan Terminal Operations

(Reporting to Training Lead)

April 2011 – September 2013

Responsible for the receipt, registration, distribution and filing of the training documents

Arrange meetings and prepare materials

Prepare and submit reports

Arrange/monitor trainings – mandatory, technical & in-house

Arrangements for the vendors

Arrange visa, flight bookings, accommodation and transportation Make sure training materials are all set before the training Send invites/confirms nominees per training

Prepare attendance and course evaluation sheets per session/training

On documentation

Circulate documents for information, review and approvals Ensure all documents and progress reports are produced on time as required and that regular exception on late documents are made available for management review Monitor/control training documents for reproduction and distribution Ensure all training materials, attendance &evaluations sheets are recorded and filed Identify and segregate documents that needs retention or removal in the project management system/archive

Update trainee’s record

Other tasks deemed necessary to take charge

ITSR/NSR (New User ID, software installation, PC request/set up - network connected or stand-alone)

Prepare and submit security passes (Offshore, QG/Ras Laffan) PPE arrangement

Monitor section’s stationeries and consumables; purchase through SAP (workflow) and liaise with Supply Dept. or Gen. Services Dept.

Transportation arrangement

Expansion Start-Up - Support Division

(Reporting to Support Division Manager)

October 2010 – March 2011

Responsible for the receipt, registration, distribution and filing of the documents

Arrange meetings, transcribe and submit minutes of meeting

Prepare and submit reports

Arrange visa, flight bookings, accommodation and transportation

Register and update key performance indicators (KPI’s) of the department

Arrange/monitor department’s trainings – mandatory, technical & in-house

Prepare and submit security passes and permits(QG/Ras Laffan, Offshore & laptop pass and proxy card, photography permit, North Field Bravo helicopter request &H2S/BA Certificate)

On documentation

Circulate documents for information, review and approvals Ensure all documents and progress reports are produced on time as required and that regular exception on late documents are made available for management review Monitor the physical management and tracking of policies, revisions, change documentation and signature logs

Identify and segregate documents that needs retention or removal in the project management system/archive

Other tasks deemed necessary to take charge

SharePoint Super User for Support Division

ITSR/NSR (New User ID, software installation, PC request/set up - network connected or stand-alone)

Personnel related documents for approval (OT sheets, timesheets, leave request) PPE arrangement

Gift and Spot Award request

Business card request

Monitor office stationeries and consumables; purchase supplies through SAP (workflow) and liaise with Supply Dept. or Gen. Services Dept.

Transportation arrangement

Expansion Start-Up - Training Department

(Reporting to Projects Training Coordinator)

November 2007 – October 2010

Responsible for the receipt, registration, distribution and filing of the documents

Arrange meetings, transcribe and submits minutes of meeting

Prepare and submit reports

Prepare training & meeting 4 week look ahead (schedule)

Arrange HSE mandatory trainings - CTJV PMC (QCS/QGX) and QATARGAS

Prepare and submit security passes and permits (QG/Ras Laffan, Offshore & laptop pass and proxy card, photography permit, North Field Bravo helicopter request & H2S/BA Certificate)

Register/update key performance indicators (KPI’s) of the department

Arrangements for vendors/OJT Instructors

Arrange visa, flight bookings, accommodation and transportation Make sure training materials are all set before the training Send invites/confirms nominees per training

Prepares attendance and course evaluation sheets per session/training

On documentation

Circulate documents for information, review and approvals Monitor/control training documents for reproduction and distribution Prepare self-study assessments and training materials for reproduction and distribution Ensure all training materials, attendance & evaluations sheets are recorded and filed Ensure that all documents and progress reports are produced on time as required and that regular exception on late documents are made available for management review Identify and segregate documents that needs retention or removal in the project management system/archive

Update trainee’s record

Other tasks deemed necessary to take charge

Personnel related documents for approval (OT sheets, timesheets, leave request) PPE arrangement

SharePoint Super User for Support Division – ESU Training Department ITSR (New User ID), NSR (Internet request, software installation – CDMS access), PC request/set up - network connected or stand-alone

Gift and Spot Award request

Business card request

Monitor office stationeries and consumables; purchase supplies through SAP and liaise with Supply Dept. and/or Gen. Services Dept.

Transportation arrangement

SECRETARY

(Reporting to Site Manager)

Siemens AGPower Generation

Ras Laffan B Industrial City

November 2005 – November 2007

Arrange meetings and prepare materials

Responsible for the receipt, registration, distribution and filing of the documents

Consolidate reports from every department for submission of Weekly Report to Client, Project Management, Monthly Site Progress Report and Milestone Certifications.

Prepare correspondence/requisitions to Project and Site Management, Client, Consortium Partner and/or Sub-contractors

Arrange visa, flight bookings, accommodation, transportation for both staff and visiting project team

Prepare and submit security passes and permits (RL, laptop pass, photography permit)

Monitor office stationeries and consumables

On documentation

Filing employee’s record (Site & Project Management) Ensure all project drawings and documentations are received, checked, accurately recorded and distributed (for information, review and approvals) in an efficient and expeditious manner according to agreed project and corporate procedures (hard copy & e-copy – Lotus Notes) Ensure that progress reports are produced on time as required, and that regular exception on late documents are made available for management review Ensure all documents and materials received are correct and all deficiencies & defects are reported for verification and action

Assist in preparation of the commissioning and documentation/hand overs Scanning hard copy documents, renaming electronic files and checking revisions Creating and organizing hard copy materials, preparing reproduction orders, creating electronic and hard copy transmittals

Identify and segregate documents (engineering,/technical, correspondence, project management – commercial, legal) that needs retention or removal in the project management system/archive

Allocate and control the numbering of documents and drawings produced on the project Assists personnel in locating and retrieving documents from archives and ensures their safe return

Accurately update information both the company and client’s electronic management system ASSISTANT TEACHER - NKP

(Reporting to NKP Head)

Philippine International School Qatar

New Al Rayyan, Qatar

September 2004 – November 2005

Secretary to NKP head

Responsible for the receipt, registration, distribution and filing of the documents Arranging meetings

Assist NKP head in Montessori assessment

Monitor classroom stationeries and Montessori materials

On documentation

Maintain staff & student’s file

Monitor teacher’s reports on student’s quarterly progress Ensure that teacher’s and student’s progress reports are documented Liaise with the teachers on their weekly/monthly/quarterly lesson plans

Take charge of the class if the adviser is on leave

Assist the teacher and students on their indoor and/or outdoor activities (if required). SECRETARY/ RECEPTIONIST

Dr. Mohammed Ali Shehata - Private Clinic

Al Saad, Doha Qatar

October 2002 – May 2004

Responsible for patient’s registration (follow up check-up & new visits)

Monitor clinic stocks and stationeries

On documentation

Encode patient’s medical findings (per visit).

Monitor incoming/outgoing patient’s medical records Ensure that patient’s medical records are filed

Ensure all medical deliverables are correct and well stored. And all deficiencies & defects are reported for verification and action

SECRETARY

(Reporting to General Manager)

M4Construction &Maintenance Services

San Pascual Batangas, Philippines

May 2000 – September 2002

Responsible for the receipt, registration, distribution and filing of the documents

Arrange meetings

Consolidate reports from every department and vendors for progress report

Prepare business correspondence to follow up the status of the receivables, contracts and other matters.

Assist on the inquiry of manpower services

Assist the accountant in preparing the payroll, billing of materials and services rendered and make official receipts of all accomplished projects, costing of all materials and labor services or the total overhead cost.

Assist the procurement team in requisition and purchasing of materials, equipment, tools and office supplies.

Monitor office stationeries

On documentation

Maintain employee’s file

Circulate documents for information, review and approvals Ensure all documents are updated and segregated according to their proper discipline Identify all documents that need retention or removal for project documentations Ensure all project deliverables are correct, stored, well distributed among department/project. And all deficiencies & defects are reported for verification and action EDUCATIONAL BACKGROUND

2002 Bachelor of Science in Secondary Education Major in English Batangas State University

Batangas, Philippines

1996 – 2000 Bachelor of Arts Major in English

Batangas State University

Batangas, Philippines

PERSONAL INFORMATION

Name Aimee Delos Reyes Ocampo

Date of Birth July 2, 1979

Marital Status Single

Nationality Filipino

Passport No. EC6578482

REFERENCES

Available upon request.

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

Aimee R. Ocampo



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