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Manager Office

Petaluma, California, United States
$75,000 to $85,000
August 17, 2018

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David D. Scott

*** **** ******

Petaluma, CA ****2

Home: 707-***-****

Mobile: 707-***-****

Career Profile

Facilities professional with 21 years operational experience within office and warehouse environments, managing teams, controlling costs, and maximizing profitability. Adept in vendor relations and procurement, with well honed technical savvy and cross-functional communication abilities.

Areas of Strength

Facilities Administration

Ergonomic Administration

Property Management Relations

Client & Vendor Relations

Purchasing & Procurement

Records Management

Inventory Management

Stock Operations

Mailroom Administration

Payroll Administration

Shipping & Receiving

RMA Processing

Professional Experience

The Millenium Group, servicing Allianz, SE Petaluma, CA

Site Services Manager, February 2018 - August 2018

On-site management of Petaluma Mail Processing, Policy, Claims & Document Scanning Services Team / Remote management of Atlanta, GA, Services Team, providing Scanning, Records Management, Mailroom Operations and Print/Copy/Fabrications for the western regional office of an international insurance company. Overall responsibilities also included hiring and performance review and management of 5 employee Services staff. Office Co-Safety Captain, responsible for conducting yearly fire drills and evacuation procedures. Additionally, responsible for the monthly billing, A/P Reports, P&L statements and SLA QBR’s for the on-site Services Team account for The Millenium Group.

Williams Lea, servicing Baker & McKenzie, LLP San Francisco, CA Facilities & Site Services Manager, December 2015 - April 2017

Management of a large Services Team, which provided Hospitality & Reception, Records Management, Shipping & Receiving, Mailroom Operations, Print/Copy/Fabrications, and Facilities Management for an international law firm in the Embarcadero Center. Overall responsibilities included hiring and performance review and management of 9 employee Services staff. Office Safety Captain, responsible for conducting yearly Fire Drills and evacuation procedures involving all 3 office floors of the firm. Additionally, responsible for the monthly billing, A/P Reports, P&L Statements, and SLA QBR’s for the on-site Services Team account for Williams Lea Tag, Inc., San Francisco.

Carlsen & Associates, Inc. Healdsburg, CA Purchasing & Facilities Coordinator, November 2014 - June 2015

Managed all Purchasing Activities for Carlsen & Associates in the Healdsburg Corporate Office. Coordinated with the Production Team on all equipment materials needed and established production timelines in line with the 2015 Sales Book and projections from 2014 sales. Identified cost-cutting measures in procurement of materials and supplies by finding new vendors that had lower per unit cost pricing on identical or comparable parts and equipment from current established vendors. . Overall projections on cost savings to Carlsen & Associates during the 8 months in Purchasing, $75,000 to $100,000. Performed daily cycle counts of production and electrical/assembly dept. parts and materials to meet Production build schedules and Customer equipment orders. Facilities Coordination of all OSHA, Health & Safety Programs, Hazardous Waste Removal, Office Equipment & Supplies and Service Vendor Management. Performed all RMA Returns for Service Dept. including Repair and Refurbishment of equipment and Core Returns for Ozone Core Generators. Processed all company Purchase Orders, monitored status updates, ship dates, received and delivered all incoming orders to designated departments. Re-organized stock inventory storage, parts labeling and low stock point coding. Handled all the Data Entry into the NetSuite Office Administration System of all Purchase Orders and RMA Returns of Equipment and Supplies for the company.

Brooks Automation Petaluma, CA

Team Lead: Materials Handling/Shipping & Receiving, June 2014 - October 2014

Managing daily Materials Handling operations for Brooks Automation’s Petaluma office. Database management of work cell stock supply orders, backorders and completed requests. Receiving of stock and entry into Oracle database receiving system.

Coordinate the tagging of locations for all stock received and planning of proper stock location assignments. Liaison between work cell lead workers on shop floor and Planning/Materials Handling Department. Data Entry of all Procurement Orders for the Manufacturing Floor Teams in coordination with company Purchase Planners.

Pitney Bowes Mgt. Svs., servicing Genworth Financial San Rafael, CA Facilities Manager, December 2006 - June 2013

Directed daily office operations of Genworth Financial Mailroom & Facilities Department. Overall responsibilities included management and performance reviews of 9 employee Services staff. Supervised all facilities requests and maintained database spreadsheets on all completed requests. Supervised all supply and service vendor accounts for Genworth. Liaison between Property Mgt. and client. Coordinated with Engineering and HVAC Technicians on maintaining the building HVAC System and dedicated office HVAC tower for I.T. Server Room. Troubleshot and maintained all printers and copiers on the office floor, and purchased all office supplies and equipment, coordinating all restock and supply levels for toner and paper supplies. Through the Oracle Stock Ordering System, handled Data Entry of all office supply and equipment purchase orders and RMA returns of equipment and supplies for the company.

Gilardi & Company, LLC San Rafael, CA Facilities & Mailroom Operations Supervisor, April 2003 - October 2006

Directed Mailroom operations, managing the processing of all initial mailings, reprints, warehouse storage, and claim destructions. Performed database entry for all notice and claim disbursements to brokerages and affected shareholders of securities, and consumer class actions. Overall responsibilities included management and performance reviews of 3 mailroom administrator staff. Executed all shipping and receiving functions, including database entry utilizing Microsoft Access and running check and letter disbursements, using Pitney Bowes Fold & Insert and Pitney Bowes DM 800 Postal Machines. Processed up to 100,000 pieces of check and letter runs, and case mailings monthly. Managed the Postal Machine Database for the company, downloaded daily reports and end of day report updates for archiving.

Homecomings Financial Petaluma, CA Regional Facilities Manager, March 2002 - May 2002 / National Facilities Manager, May 2002 - April 2003

Responsible for handling of all fixed assets for company nationwide, including ordering, database management and disposal of assets. Acting as Facilities Project Manager, relocated and/or expanded the Ft. Lauderdale, Detroit, Bellevue, Dallas and Charlotte branch offices over 1 year period. Supervised daily Facilities Operations for Petaluma Corporate and Branch Offices, Mailroom Center, and 8 branch offices nationwide, including daily task assignments of corporate mailroom assistants and facilities staff. Facilitated company programs, including Loan Processor Awards, E-Partner Awards, Associate anniversaries, and Associate relocations.

Inference Corporation Novato, CA Facilities Manager, December 1997 - November 2001

Managed the Facilities Department for the Corporate Office. Supervised all Mailroom Operations & Fabrications, including copying, printing, collating, binding and laminating of cards, forms, and documents. Ordered all equipment and office supplies for and managed, troubleshot and maintained all office network copiers and printers. Supervised daily operations of building systems and reported issues to property management or engineering departments. Monitored and adjusted HVAC System throughout the 2 office floors of the corporate office. Received and fulfilled all orders from the Marketing & Sales departments; printing, collating and binding of manuals, laminating of card stock and signage for Sales & Marketing trade shows and conventions. Maintained the FedEx Powership System, handling all daily shipping & receiving, and generating end of day, monthly, and quarterly shipping reports. Administrated, organized and restocked all copy centers throughout corporate office areas. Created signage for stock shelves, cabinets and storage bins for easy identification of paper stock, toner and ink cartridges.

Education & Training

Business Management Certification, Santa Rosa Junior College, Santa Rosa, CA

Business Computer Training, Sonoma County Job Center, Santa Rosa, CA

Sales Training Seminars, Harris & Associates, Santa Rosa, CA

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