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Assistant Office

Location:
Jackson, Mississippi, United States
Posted:
August 16, 2018

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Resume:

JOHNA VAN EVERY

* ***** ****** *******, ** ***** 601-***-**** ac6o28@r.postjobfree.com

ADMINISTRATIVE PROFESSIONAL

Skilled and dedicated administrative professional with more than 20 years of valuable experience that transfers into any office setting. Highly competent and capable of providing a full range of executive level support services and who can be trusted with even the most confidential projects. Motivated, dedicated and detail-oriented. Self-starter and quick learner who always exceeds expectations. Proficient in making the lives of busy executives easier. KEY STRENGTHS

Manage high level of confidentiality ~ Ability to turn disorganized environments into smooth-running operations Professional and energetic work attitude ~ Fast learner capable of working independently ~ Ability to multi-task Comfortable interacting with individuals at all levels ~ Team player able to work in a fast paced environment Meticulous attention to detail ~ Strong organizational skills ~ Calendar maintenance ~ Computer proficient Excellent verbal, listening and written skills ~ Travel scheduling PROFESSIONAL EXPERIENCE

ADAMS & REESE, BATON ROUGE, LA

Assistant to partner attorney in Governmental Relations (June 2017 – December 2017)

Prepared, processed and proofread legal documents including regulatory filings, e-filings, etc.

Mailed, faxed, copied, and/or arranged for delivery of documents

Maintained filing system

Transcribed dictation from digital software

Maintained calendar electronically

Opened and closed files, and maintained client and business files by filing and retrieving materials as required

Made travel arrangements through the Firm’ designated Travel Agency

Prepared and edited client invoices for billing purposes

Entered and maintained attorneys’ time sheets

BREAZEALE, SACHSE AND WILSON, LLP, BATON ROUGE, LA Assistant to two partner attorneys and two associates (July 2013 – June 2017)

Performed digital transcription of legal documents and correspondence

Maintained calendars and monitored emails

Ensured all billable hours are accurately recorded

Prepared engagements letters for new clients and create files

Maintained documents electronically in file management system

Filed all legal documents with proper court and ensured receipted of same to proper parties MISSISSIPPI DEPARTMENT OF REHABILITATION SERVICES, Madison, MS Assistant to Human Resources Director (2010 – June 2013)

Administered agency's personnel program by carrying out the rules, regulations and policies, including processing human resources transactions for hiring, transfers, etc.

Responsible for I-9 verification, background checks and drug/alcohol screenings

Recruited for positions through Mississippi State Personnel Board and screened eligible candidates

Assisted Division Director with needs of Payroll/Benefits department

Maintained organizational chart and maintained personnel files for 1,300 employees

Worked closely with Director on all compliance issues of agency

Supervised work of five employees, keeping leave records and attendance logs

Responsible for personnel transactions submitted by all programs and processing of same

Agency contact for unemployment claims and EEOC complaints; provided responses to same

Maintained strict confidentiality with sensitive information, client records and personnel matters OGLETREE, DEAKINS, NASH, SMOAK & STEWART, P.C., Kansas City, MO and Ridgeland, MS Assistant to Senior Partner (2007 – 2009)

Prepared legal documents and correspondence

Assisted attorney in collecting information such as employment, medical and other records

Coordinated travel arrangements and schedules

Retained confidential files through computer document management system

Maintained time records for billing purposes

Participated in trial preparation

COPELAND, COOK, TAYLOR & BUSH, P.A., Ridgeland, MS Assistant to Shareholder (2001 – 2007)

Proofed and revised legal documents

Filed and served all legal documentation with the courts and opposing counsel

Participated in the setup and organization of department, including hiring of support staff and designating responsibilities

Maintained files in accordance with state and federal laws

Supervised part-time file clerk and assigned work projects

Retained schedules and calendars

BUTLER, SNOW, O’MARA, STEVENS & CANNADA, Jackson, MS Assistant to Senior Partner (1996 – 2001)

Managed all administrative tasks

Maintained files through computer document management system

Assisted in preparation of trials by organizing exhibits and updating file

Scheduled legal meetings and appointments

Organized and maintained law libraries, documents and case files

Filed confidential court documents and insured receipt of same to proper parties

Assisted with organizing and implementing necessary day-to-day procedures for mass tort department DAVID NUTT & ASSOCIATES, Jackson, MS

Office Administrator (1992 – 1996)

Provided executive-level administrative support to senior attorney

Filed court documents and insured receipt of same to proper parties

Assisted in design, implementation and maintenance of database for clients

Participated in setup of out-of-state office, including hiring and supervision of employees

Designed, created and maintained customized confidential client filing system

Received and screened calls for potential clients in response to ongoing nationwide television advertisement BETTER BUSINESS BUREAU OF MISSISSIPPI, Jackson, MS Vice President of Operations (1988 – 1992)

Assisted CEO, Executive Board and Board of Directors in day-to-day operations

Attended board meetings and assisted with coordination of special projects

Supervised and reviewed progress of three employees

Maintained accounts payable and receivable

Processed all new member applications and renewals

Attended arbitration training in Arlington, VA

Scheduled, coordinated and participated in all arbitration hearings

Worked closely with Attorney General’s office on numerous fraudulent matters



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