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Legal Assistant, Paralegal

Tempe, Arizona, United States
August 14, 2018

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Jason Kawamoto

**** *. ******* **. ● Tempe, AZ **282 ● 310-***-**** ●

Legal Assistant / Legal Documentation Specialist with experience in customer service (3+ years) and as an administrative assistant (2 years), in calendaring via Outlook and Google Calendar and addressing client needs via phone, email, or in-person, while maintaining strict confidentiality of sensitive data; comfortable operating in a team-oriented environment or one with more independence. Extensive legal experience: generating legal documents (corporate formation docs [including edgarized docs], contracts/agreements, promissory notes, stock certificates, pleadings, patent apps/claims, and others), formatting/editing for compliance under strict due times (including 15-minute - 1-hour rush orders), editing in several systems (Chicago, AP, APA, MLA), conducting legal research (IP, e-Discovery, regulatory), maintaining IP/litigation docketing systems, assembling signature packets (PDF, DocuSign) to integrate into executed docs, and archiving files via DMS (FileSite/iManage, Viewpoint) or transferring via FTP (zipped folders), while maintaining naming conventions and folder structures. Highly proficient in document cleanup – reconstructing converted PDFs into fully functional docs

(Word, Excel, PowerPoint), while repairing any tables/charts and blurred image, and in PDF editing: redacting, resizing pages (for consistency throughout doc), paginating, compiling and indexing PDFs (corp. closing volumes), and applying Bates numbering. Efficient in scanning, copying, printing, and collating large docs/doc sets, billing to appropriate parties and shipping. Driven to learn: quickly become functional in new technologies/processes/software and adapt to company culture; readily engage in professional development/continuing education.


Snell & Wilmer (Temp [via Robert Half Legal] – Ballot Initiative Signature Verification) Phoenix, AZ Paralegal July 2018

Data Entry: Record possible objections to signature validity (missing info, wrong county reg.), ineligible sig. collectors (felon, voter fraud)

File high volume of completed petitions for archival until resolution of possible legal challenge contesting ballot eligibility DEPCOM Power, Inc.(Temp – Legal Dept. Database Transfer Project) Scottsdale, AZ Legal Assistant April 2018

Reformat docs in track changes; redline for Gen. Counsel review; transfer from SharePoint to Viewpoint, maintaining file structure, naming convention

Assist employees with document editing: proofing for formatting and flow; adjusting styles, autonumbering/multilevel list for consistency Wilson Sonsini Goodrich & Rosati (WSGR), PC Palo Alto, CA Legal Document Specialist August 2016 – August 2017

Under strict due times (incl. 15-60 minute rushes), generated, formatted legal documents to comply with corp. standards / gov. requirements

Set up, ran, troubleshot: mail merges, cross-refs, styles (formatting), TOCs / TOAs, templates, fields, macros; developed new macros, styles

Ensured quality standards, consistency via: track changes, redlining, maintaining naming conventions and file/folder structures iD Tech, Inc. (Seasonal – Summer coding camps for K-12 students coordination) Campbell, CA Administrative Assistant May 2016 – August 2016

Edited and verified camp rosters for accuracy, ensured correct numbers for meals and beds at univ. venues (UC Berkeley, UCLA, UCSB, ASU)

Created documentation of data archiving processes prior to exit; reported bugs in house-built database to improve functionality Self San José, CA

Writing Tutor, ESL Pronunciation Coach Nov 2015 – Mar 2018

Assisted clients with English writing in: grammar, clarity, and flow, across a range of fields (business, legal, economics)

Guided non-native-speaker Silicon Valley professionals toward clearer pronunciation and verbal communication in English EDUCATION

San José State University San José, CA

M.A., Teaching English to Speakers of Other Languages (TESOL) May 2011

• GPA: 3.67 • Linguistics and Language Development Student Association: President (2010 – 2011), Treasurer (2009 – 2010) San José State University San José, CA

B.A., Linguistics, Minor in Journalism May 2009


Technical: MS Office Suite – Outlook, Word, Excel, PowerPoint, MS CRM; Google Suite – Docs, Sheets, Slides, Calendar; OS’s: Win 7, Win 10, Linux, Mac OS X; Nuance Power PDF, Adobe Pro, ChangePro (redlining), Hypersnap (images), Express Scribe (transcription)

Databases: maintained files in FileSite/I-Manage, Google Drive, Box, Sharepoint, Viewpoint, PeopleSoft, in-house databases

Transcription: transcribed attorney audio recordings of case files, legal conferences/presentations, etc. formatted transcriptions as specified

Languages: Spanish - intermediate proficiency; French - basic proficiency; Portuguese - basic proficiency

Research: conducted research in the legal field for patents and litigation; have also done linguistics-related research using several databases

Data Entry: input/sorted large data sets detailing files for litigation or corp. formation, or scientific/experimental data for patent apps

Public Speaking: comfortable presenting to audiences of 20-200, as an instructor, and planning and developing .ppt’s for presentations

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